6515--HEALTHGUARD UVC PASS THROUGH WINDOW

This is Not a Solicitation Announcement. This is a Request for Information Only. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Since this is Request for Information announcement, no evaluation letters and or results will be issued to respondents. No solicitation exits. Therefore, do no request a copy of the solicitation. The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Small Businesses capable of meeting requirement and salient characteristics below to establish a VISN Contract for medical gas cylinders utilized at VA Medical Centers located in VISN 4. HealthGuard UVC Pass Through Window SCOPE OF CONTRACT Background/Scope: While manufacturer instructions for use (IFU) include cleaning instructions for reusable medical devices (RMD), there often are times when intermediate disinfection steps are not included. This can create a potential hazardous work environment for sterile processing technicians who are reprocessing critical RMD that have potential exposure to bloodborne pathogens, specifically for hand wash only items. Hand wash only RMD refers to the instruments and equipment that cannot be thermally disinfected before sterilization. The use of enzymatic or neutral pH detergents that manufacturers recommend for the cleaning of the hand wash only items have absolutely no effect on bloodborne pathogens. Therefore, simply handwashing items in accordance with the IFU does not render these items safe enough to handle for inspection, peel pouching, and set assembly by the sterile processing technicians on the clean side of SPS. Justification: In December of 2020, it was discovered that items that were being hand washed only in accordance with manufactures instructions for use but were not receiving any form of disinfection before being handed off to the clean side of SPS from decontamination. This practice apparently has been in place for many years. There was an immediate need for a safe short term and long-term solution to this problem. A non-harmful to alcohol free Sanicloth AF3 Wipes was purchased that can be used to safely disinfect hand washed RMD. After concurrence from IP, the staff were educated on the importance of disinfection and use of this intermediary step. This now part of the process before passing hand wash only items to the clean side of SPS. It was requested that in FY22 Special Purpose funding from the National Office of Sterile Processing (NPOSP) to purchase a UV Passthrough Disinfection Windows as a permanent solution to disinfect hand wash only items before they are passed through to the clean side of SPS from decontamination. Special Purchase funding for this project has been approved for FY22Q1 and the funds have been received. . Period of Performance: HealthGuard UVC® Custom Pass Through Disinfecting Station shall be delivered and installed as soon as possible OR within 30 days After Receipt of Order (ARO). Product Description: This HealthGuard UVC® Custom Pass Through Disinfecting Station utilizes ultraviolet light (254 nm) to disinfect surfaces. The UV-C segment of ultraviolet light does a great job of eradicating harmful bacteria, mold, viruses, and other germs. The UV-C light penetrates the DNA structure of these microorganisms and breaks it down, rendering them harmless to humans. The unit is very easy to operate, and the LOAD process only takes 60 seconds. With doors on both sides and the process requiring one door at a time to be opened, the pressure differential between the rooms is better maintained. Delivery Coordination: Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with POCs once a ship date is established. The POC, Biomedical Engineering, Faculties and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the POC. Failure the coordinate shipment with POC may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number. Delivery Location: Delivery Location is as follows: at the VA Pittsburgh Healthcare System, University Drive C, Pittsburgh, PA 15240. Final Location Sterile Processing AA122 and AA117 Bldg. 1 University Drive. UD Loading Dock address: 4100 Aliquippa Street Pittsburgh, PA 15219 BIOMED: Needs to Be Inspected by Biomed (AN315C) LOGISTICS: EE Tags would need to be assigned FMS: On the shift prior to installation, put up a level 4 ICRA. Remove the ICRA after installation is complete. IP: Perform ICRA Inspection EMS: Terminal clean after ICRA is removed VENDOR: Coordinate with the VA SPS personnel to set a date for install. Coordinate with VA Safety to comply with safety and dust mitigation rules for this area. Set up construction area per Safety and VA SPS personnel. Installation will be coordinated with manufacturer for delivery of the HealthGuard-UVC®: Custom Pass Through Disinfecting Station. Installation will be in accordance with manufacturer s instructions. Removal of all tools, materials, and debris at the end of each day and at the end of the project. Minimal demo on the existing doors and window to prep for the new installation. Misc. tools and material Site survey Remove the existing door and frame. Remove the shelf on the door side of the opening. Remove pop-out on the dirty side if necessary. Install unit in opening. Shim dirty side up so the door will open/close without obstruction. Drill hole in stainless steel inside chamber to run wire for on/off switch. Drill hole outside chamber to install on/off switch on dirty side. Cover gaps on both sides of UVC pass-thru with new stainless steel provided by RHI. Patch and caulk both sides of installation. One-year warranty provided on the installation. Upon completion of installation USVetServ will notify the Contracting Officer that the project is ready for inspection and acceptance. Additional Charges: There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation. Packaging Waste management: Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash. Contractor requirements prior to notice to proceed meeting Have VA approved form of identification Will need to wear a mask while on the premises and be screened on the way in each day. Contractor Personnel Security Requirements Contractor may not have access to the VA network or any VA sensitive information under this contract. Contractor owned computer equipment including laptops are not permitted to be connected to the VA network. Any removable storage device used in medical equipment must be scanned by Biomed or OIT. The following language from VA Handbook 6500.6 is required in this contract: Appendix C: Paragraphs #3a, #5h, #6a, #7a, #7d, #9(all) All Contractors must receive Privacy training annually using one of the following methods: 1. Complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information training by using VA s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain. 2. Complete the hard copy version of VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information . Signed training documents must be submitted to the COR. Clinical Vendors (entering patient care areas/direct patient involvement): Vendor access to the VA Pittsburgh Healthcare System is generally by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://www.symplr.com/. Symplr registration is at cost to the vendor. Each vendor must complete all requirements of VAPHS in the Symplr system and be in a green light status to be on premises. In the event a vendor is red lighted, a replacement vendor must be substituted and in a green light status or the appointment will be cancelled. All vendors are required to check in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (Heinz) and obtain a day badge which will include date, time, and location of approved appointment. Company badge with photo ID is also always required to be worn while onsite. Vendors are only permitted to visit the location identified on their badge and must exit the facility promptly, checking out via their smart phone once appointment has ended. - Current cost $249/year (standard plan) Service (Non-Clinical) Vendors: Vendor access to the VA Pittsburgh Healthcare System requires credentialing through our vendor credentialing partner, Symplr at https://www.symplr.com/. Symplr registration is at cost to the vendor. Each vendor must complete all requirements of VAPHS in the Symplr system and be in a green light status to be on premises. In the event a vendor is red lighted, a replacement vendor must be substituted and in a green light status or the appointment will be cancelled. All vendors are required to check in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (Heinz) and obtain a day badge which will include date, time, and location of approved appointment. Company badge with photo ID is also always required to be worn while onsite. Vendors are only permitted to visit the location identified on their badge and must exit the facility promptly, checking out via their smart phone once appointment has ended. - Current cost: $99/year. INFLUENZA VACCINATION: VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. -Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192. TUBERCULOSIS PREVENTION: Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year. Tuberculosis Testing: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually. Rubella Testing: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella, or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR. Negative COVID-19 viral test: The facility is recommending a negative COVID-19 viral test not more than 72 hours prior to presenting onsite for vendors who are required to be onsite. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 339113,Surgical Appliances and Supplies Manufacturing. The Small Business Size Standard for this NAICS code is 500 employees. Please answer the following questions: (1) Please indicate the size status and representations of your business in accordance with the NAICS code _______, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.) (2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number. (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; - Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; - Provide the items of a small business (4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (8) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (9) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (10) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via email to Contracting Officer at contact@example.gov no later than 1:00 PM Eastern Standard Time on April 20, 2022. This notice will help the VA in determining available potential sources only. - Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contractor Officer, Andrea Aultman-Smith. - All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. - If a solicitation is issued, information will be posted on the Contracting Opportunities web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. - This notice does not commit the government to contract for any supplies or services. - The government will not pay for any information or administrative cost incurred in response to this Request for Information. - Information will only be accepted in writing by e-mail to Contracting Officer Andrea Aultman-Smith, Contract Officer at contact@example.gov - DISCLAIMER - This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. - Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. - Responders are solely responsible for all expenses associated with responding to this RFI.