6515--NEW EPIQ Ultrasound 671-21-4-039-0292 (VA-21-00075138)

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25721Q1070 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. SET-ASIDE: This requirement is a 100% Total Small Business set aside, however, preference will be given to Service Disabled Veteran Owned Small Business (SDVOSB)/Veteran Owned Small Business (VOSB). In order to be eligible for award an offeror must be small for the applicable NAICS code at the time of the quote submission and at the time of award. Only qualified offerors may submit bids. NAICS Code: 339112 and Size Standard is 1,000. Introduction: The Government intends to award a firm fixed price contract based on this solicitation. Description of Services: The Contractor shall be required to provide and install pharmacy data terminals and accessories in accordance with the Statement of Work. Place(s) of Performance: Department of Veterans Affairs South Texas VA Healthcare System 7400 Merton Minter San Antonio, TX 78229 Type of Contract: A Firm Fixed Price Period of Performance: 90 Days ARO EVALUATIONS: Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR 13.106-2 Evaluation of Quotes. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR 13.106-2(b)(3) Comparative Evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government will issue a contract to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government shall award a contract resulting from this solicitation. The following factors shall be used to evaluate offers: Vendor is a certified Small Business (SDVOSB). Service Disabled Veteran Owned (SDVOSB ) or Veteran Owned Small Business (VOSB) will be given favorable consideration. Vendor must be registered in SAM with applicable NAICS code by the close of solicitation. Technical Approach: The Government will evaluate how the offeror s approach meets the requirements in accordance with the solicitation and Statement of Work and indicates a thorough approach and understanding of the requirements. -Letter of Authorization: A letter of authorization is required from the Original Equipment Manufacturer (OEM) stating that contractor is an authorized distributor/reseller of the offered items. -If quoting other than brand name, the contractor shall provide a written statement addressing each line item and must provide enough detail to determine minimum qualifications. Description of Specifications: Provide a listing of specifications meeting the salient features of each line item. Letter of Authorization: A letter of authorization is required from the Original Equipment Manufacturer (OEM) stating that contractor is an authorized distributor/reseller. Price: Price will be evaluated independently of the non-price factors. The purchase description should identify the requirement in terms that enable contractors to offer commercial supplies or services. The description should not be restrictive and not be limited to one product peculiar to a manufacturer (e.g., by manufacturer, brand name and Part Number) unless it is essential to the Government s minimum requirement. The South Texas VA Healthcare System currently has older equipment and would like to turn in some of this equipment and receive a turn in allowance toward the new equipment. PRICE/COST SCHEDULE ITEM INFORMATION B.3 DELIVERY SCHEDULE Line Item Description Unit of Issue Quantity Unit Price Total Price 001 Brand Name or Equal - EPIQ Elite G EA 1 002 Brand Name or Equal - Essential Vascular Solution EA 1 003 Government Security EA 1 004 L15-7io Transducer EA 1 005 English Manual EA 1 006 HD Max Display EA 1 007 SP019 Trade in Allowance ($) EA 1 NC NC 008 EPIQ GI/WHC Government Trade In Promotion ($) EA 1 NC NC 009 EPIQ Elite G EA 1 010 Essential Vascular Solution EA 1 011 Government Security EA 1 012 L15-7io Transducer EA 1 013 English Manual EA 1 NC NC 014 HD Max Display EA 1 015 SP019 Trade in Allowance ($) EA 1 NC NC 016 EPIQ GI/WHC Government Trade In Promotion ($) EA 1 NC NC 017 EPIQ Elite G EA 1 018 Essential Vascular Solution EA 1 019 Government Security EA 1 020 L15-7io Transducer EA 1 021 English Manual EA 1 NC NC 022 HD Max Display EA 1 023 SP019 Trade in Allowance ($) EA 1 NC NC 024 EPIQ GI/WHC Government Trade In Promotion ($) EA 1 NC NC 025 EPIQ Elite G EA 1 026 Essential Vascular Solution EA 1 027 Government Security EA 1 028 L15-7io Transducer EA 1 029 English Manual EA 1 030 HD Max Display EA 1 031 SP019 Trade in Allowance ($) EA 1 NC NC 032 EPIQ GI/WHC Government Trade In Promotion ($) EA 1 NC NC A purchase description should include the following characteristics based on the requirement to adequately describe the Government s needs: Purchase Descriptions. The purchase description should identify the requirement in terms that enable contractors to offer commercial supplies or services. The description should not be restrictive and not be limited to one product peculiar to a manufacturer (e.g., by manufacturer, brand name and Part Number) unless it is essential to the Government s minimum requirement. A purchase description should include the following characteristics based on the requirement to adequately describe the Government s needs: (Please fill in the blocks provided with the information that is requested. If not applicable, then so state) a. Common Nomenclature (commercial description): 101912 EPIQ Elite for GI b. Kind of material (i.e., type, grade, alternatives, etc.): Proprietary medical grade device and all in one computer c. Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.): 100V-240 V, 50 Hz/60 Hz PAL/NTSC Integrated A/C line conditioning and battery back-up system Power consumption: <600 VA depending on system configuration d. Dimensions, size, capacity: Width 60.6 cm/23.9 in Height 146-171.5 cm/57.5-67.5 in Depth 109.2 cm/43 in Weight 104.3 kg/230 lb without peripheral devices e. Principles of operation: a general-purpose diagnostic ultrasound imaging system that can enable qualified and trained healthcare professionals to visualize and measure anatomical structures and fluid. f. Restrictive environmental conditions: Do not use other devices which intentionally transmit RF signals such as cell phones, radio transceivers, indoor use only, 68-78 Degrees Fahrenheit g. Intended use: Intended use as a non-invasive diagnostic device by trained medical personnel following physician orders. h. Equipment with which the item is used with (N/A if not applicable): Multiple types of Transducers. Transducer C5-1 mC7-2 mC12-3 C8-5 C9-2 C10-3v C10-4ec Type of array Curved Tightly curved Tightly curved Tightly curved Curved Tightly curved Tightly curved i. End item application: Expected life of equipment is 7-10 years depending on use and care j. Original equipment manufacturer part number: 101912 EPIQ Elite for GI k. Other pertinent information that describes the item, material or service required: Buying Group: GOVERNMENT CONTRACT Contract #: VA797H-17-D-0022 or SPE2D1-17-D-0014 Each Quotation solution will reference a specific Buying Group/Contract Number representing an agreement containing discounts, fees and any specific terms and conditions which will apply to that single quoted solution. If no Buying Group/Contract Number is shown, Philips' Terms and Conditions of Sale will apply to the quoted solution. Payment Terms: Addt'l Terms: 0% Down, 100% Due Upon Clinical Acceptance, Net 30 Each equipment system listed on purchase order/orders 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 180 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203 70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71, Evaluation Factor Commitments 852.246 71, Rejected Goods VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT (OCT 2013) 52.232-36 PAYMENT BY THIRD PARTY (MAY 2014) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020) VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020) VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERICAL ITEMS (JAN 2021) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28, Post Award Small Business Program Representation (NOV 2020) 52.219-33, Nonmanufacturer Rule (MAR 2020) 52.222 19, Child Labor Cooperation with Authorities and Remedies (JUL 2020) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222 26, Equal Opportunity (SEP 2016) 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (OCT 2020) 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) Solicitation Provisions: 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 52.204-16 COMMERICAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) 52.211-6 BRAND NAME OR EQUAL (AUG 1999) 52.214-21 DESCRIPTIVE LITERATURE (APR 2002) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION) SUBMISSION OF QUOTE (FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS): The Offeror shall submit their quote on company letterhead and shall include unit price, overall total price, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. All quotes received without this documentation will not be considered. Quotes must be received no later than Wednesday, August 11th, 2021, 8:00 am CST. Email your quote to James.Houston@va.gov. The subject line must specify 36C25721Q1070 Pharmacy Data Terminal and Accessories. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. End of Document End of Document