6515--NX EQ Otoscope Ophthalmoscope Sets (VA-25-00012519)

1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for Otoscope Ophthalmoscope Sets. The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Welch Allyn Green Series 777 Otoscope Ophthalmoscope Sets on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Otoscope Ophthalmoscope Sets to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission. Submissions for this sources sought shall be submitted by email no later than October 14, 2024, 10:00am EST to all the following: contact@example.gov contact@example.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE OF WORK Ophthalmoscopes and Otoscopes are primarily used to examine the eyes and ears, respectively: Ophthalmoscope - The primary tool used to examine the health of the eye during an eye exam. It's used to evaluate the retina, optic nerve, and blood vessels in the eye, and can detect signs of eye diseases like glaucoma and retinal detachment. Otoscope - Used to examine the outer ear canal and eardrum. It can help identify the cause of an earache, hearing loss, or other ear conditions. An otoscope has a light and magnifying lens, and a cone-shaped attachment that goes into the ear. The following Contract Line Items are being considered: CLIN Part Number Description Base Year Qty Option 1 Qty Option 2 Qty Option 3 Qty Option 4 Qty 0001 777-PM3WXX-US Welch Allyn Green Series 777 Integrated Wall System with PanOptic Plus LED Ophthalmoscope, MacroView Plus LED Otoscope for iExaminer, 118-3-US Ophthalmoscope PanOptic Plus head, 3.5volt with 20x field of view size; 238-3 Otoscope MacroView Plus head 3.5volt with 3x field of view size; Ear Specula Dispenser; Wall board; Wall transformer; 6ft coil cord 20 20 20 20 20 0002 777-PM2WXX-US Welch Allyn Green Series 777 Integrated Wall System with PanOptic Basic LED Ophthalmoscope, MacroView Basic LED Otoscope, 118-2-US PanOptic Basic Ophthalmoscope head 3.5v with 20x field of view size; 238-2 MacroView Basic Otoscope head 3.5v with 3x field of view size; Ear Specula Dispenser; Wall board; Wall transformer 400 400 400 +1 (555) 000-0000 71-PM3LDE-US Welch Allyn 3.5V Diagnostic Set with PanOptic Plus LED Ophthalmoscope, MacroView Plus LED Otoscope for iExaminer, Universal Desk Charger, and two Premium Lithium-Ion Plus USB Rechargeable Power Handles; 118-3-US Ophthalmoscope PanOptic Plus head, 3.5v with 20x field of view size; 238-3 Otoscope MacroView Plus head 3.5v with 3x field of view size; 719-DSK Welch Allyn® Universal Desk Charger 10 10 10 10 10 0004 71-PM2LDX-US Welch Allyn 3.5V Diagnostic Set with PanOptic Basic LED Ophthalmoscope, MacroView Basic LED Otoscope, Universal Desk Charger, and two Lithium-Ion Rechargeable Power Handles; 118-2-US PanOptic Basic Ophthalmoscope head 3.5v with 20x field of view size; 238-2 MacroView Basic Otoscope head 3.5v with 3x field of view size; 719-DSK Welch Allyn® Universal Desk Charger 40 40 40 40 40 The Department of Veterans Affairs (VA) is seeking vendors who can provide Otoscope Ophthalmoscope Sets as listed above or equal commodities which meet all the following salient characteristics. CLIN 0001 applies to the Following SCs: SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Otoscope has digital capture compatibility Literature Review SC 2 Set has Wall Board, Ear Specula Dispenser, and Transformer Literature Review SC 3 Ophthalmoscope has eye alignment LEDs to aid patient gaze direction Literature Review SC 4 Ophthalmoscope has diopter range of at least -20 to +25D across at a minimum, 27 settings Literature Review SC 5 Ophthalmoscope has a minimum of six aperture settings Literature Review SC 6 Ophthalmoscope has Color rendering index (CRI): 95 typical; R9: 85 typical; Color temperature: 3500K Literature Review SC 7 Otoscope has fiber optic illumination Literature Review SC 8 Otoscope has greater than 4x magnification Literature Review SC 9 Otoscope has a color rendering index (CRI) of 95 typical; R9: 90 typical; Color Temperature: 3400K - 4500K Literature Review CLIN 0002 applies to the Following SCs: SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Set has Wall Board, Ear Specula Dispenser, and Transformer Literature Review SC 2 Ophthalmoscope has diopter range of at least -20 to +25D across at a minimum, 27 settings Literature Review SC 3 Ophthalmoscope has a minimum of six aperture settings Literature Review SC 4 Ophthalmoscope has Color rendering index (CRI): 95 typical; R9: 85 typical; Color temperature: 3500K Literature Review SC 5 Otoscope has fiber optic illumination Literature Review SC 6 Otoscope has greater than 4x magnification Literature Review SC 7 Otoscope has a color rendering index (CRI) of 95 typical; R9: 90 typical; Color Temperature: 3400K - 4500K Literature Review CLIN 0003 applies to the Following SCs: SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Otoscope has digital capture compatibility Literature Review SC 2 Ophthalmoscope has eye alignment LEDs to aid patient gaze direction Literature Review SC 3 Otoscope and Ophthalmoscope powered by a lithium-ion battery Literature Review SC 4 Ophthalmoscope has diopter range of at least -20 to +25D across at a minimum, 27 settings Literature Review SC 5 Ophthalmoscope has a minimum of six aperture settings Literature Review SC 6 Ophthalmoscope has Color rendering index (CRI): 95 typical; R9: 85 typical; Color temperature: 3500K Literature Review SC 7 Otoscope has fiber optic illumination Literature Review SC 8 Otoscope has greater than 4x magnification Literature Review SC 9 Otoscope has a color rendering index (CRI) of 95 typical; R9: 90 typical; Color Temperature: 3400K - 4500K Literature Review CLIN 0004 applies to the Following SCs: SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Otoscope and Ophthalmoscope powered by a lithium-ion battery Literature Review SC 2 Ophthalmoscope has diopter range of at least -20 to +25D across at a minimum, 27 settings Literature Review SC 3 Ophthalmoscope has a minimum of six aperture settings Literature Review SC 4 Ophthalmoscope has Color rendering index (CRI): 95 typical; R9: 85 typical; Color temperature: 3500K Literature Review SC 5 Otoscope has fiber optic illumination Literature Review SC 6 Otoscope has greater than 4x magnification Literature Review SC 7 Otoscope has a color rendering index (CRI) of 95 typical; R9: 90 typical; Color Temperature: 3400K - 4500K Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor is requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.