6515--Ophthalmic Ultrasound Console with Biometry

This notice is a pre-solicitation sources sought announcement issued by the Department of Veterans Affairs, Network Contracting Office 5, to identify capable vendors for the procurement of an Ellex Absolu Ophthalmic Ultrasound Console with Biometry for the Washington DC VA Medical Center. The requirement calls for a complete system including A-scan and B-scan probes, a 50 MHz UBM probe, DICOM software, a height-adjustable cart, a wireless footswitch, and three additional A-scan probes, all sourced through manufacturer-approved channels and covered by a valid warranty. Vendors must demonstrate technical capability to deliver and install the system within 90 days of contract award, provide on-site clinical training for staff, and submit comprehensive electronic documentation including operator and technical service manuals, troubleshooting guides, diagnostic software, schematics, and parts lists within 10 business days after installation. All equipment must comply with specified technical metrics, including axial and lateral resolution standards, frame rate requirements, built-in IOL formulas, and VA cybersecurity protocols, with delivery and installation occurring at 50 Irving Street NW, Washington, DC 20422. Contractors must respond by email to Ryan Singletary, Contracting Officer, no later than May 18, 2026, at 9:00 AM Eastern Time, providing detailed information on their business size status, socioeconomic certifications, UEI or CAGE codes, manufacturer authorization, prior federal contract history, and pricing data for the specified line items. Responses are strictly for market research and do not constitute a solicitation, obligation, or entitlement to compensation. The intended contract, if awarded, will be Firm-Fixed Price with payment processed electronically through the VA’s Tungsten Network system, following VAAR Clause 852.232-72. Vendor personnel must adhere to strict on-site protocols including scheduled visits, identification as non-Government employees, compliance with CDC health and safety guidelines such as mask-wearing and screening, restricted work hours, and compliance with the VA’s smoke-free environment. Equipment delivery requires the VA Purchase Order number on all documentation, and all removable media must be scanned for malware before use on VA systems. The government retains ownership of hard drives and demands restoration of any damaged premises at contractor expense. No formal evaluation factors, packaging standards, or contract clauses are specified in this notice, as it is a planning tool to gather market intelligence prior to potential formal procurement activity.