6515--Sources Sought Notice - Syringe Pumps - White River Junction VAMC
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The White River Junction VA Medical Center is conducting market research to identify qualified vendors capable of supplying new ICU Medical Medfusion 4000 syringe infusion pumps along with all associated software, accessories, installation, and comprehensive clinical training services. The requirement specifies precise technical standards including delivery accuracy within ±2%, flow rates from 0.01 mL/hr to 1130 mL/hr, automatic syringe detection for 1 mL to 60 mL syringes, smart pump safety features such as customizable drug libraries and FlowSentry pressure monitoring, and the PharmGuard software tailored to the medical center’s clinical protocols. All equipment must be new, not refurbished, and delivered with full vendor-supported operating systems. The vendor is expected to handle complete deployment including setup, calibration, user account management, removal of packaging waste, coordination with Biomed staff, and provision of all necessary tools and materials. A one-year manufacturer warranty is mandatory, and training must be provided to all clinical personnel including providers, biomedical engineers, and technicians, along with delivery of user and service manuals and guidance on cleaning and maintenance. Interested parties must submit responses via email only by August 17, 2026, and are required to provide company details including SAM UEI and CAGE code, business size and socioeconomic designation such as SDVOSB or VOSB, a capability statement demonstrating experience with similar medical devices and training, proof of authorized distributor status for ICU Medical or Smith Medical products, delivery and lead time estimates, and relevant past performance from the last three to five years involving infusion pumps. No pricing information is needed at this stage, and responses are voluntary and will not impact future bid eligibility. The Government will not reimburse any costs incurred in preparing submissions. The agency has determined that no domestically produced alternatives meet the technical equivalency of the specified Medfusion 4000 pumps, though vendors may propose domestic products if they can fully demonstrate functional and technical equivalence. All correspondence must be sent to Dewan Britton at Dewan.Britton@va.gov with the specified subject line.
General Info
Agency
NAICS
Place of Performance
Department of Veterans Affairs Veterans Health Administration, White River Junction, VT, 05009-0001, USASet-Aside
Documents
(1)AI Contract Breakdown
Uniform Contract FormatWhat is UCF?
Uniform Contract Format (UCF) uses AI to break down any contract into standardized sections—scope, pricing, deliverables, and evaluation criteria.
Timeline
Response Deadline
Organization & Contact Information
Full Description
1. Purpose of the Notice The White River Junction VA Medical Center (WRJ VAMC) is conducting market research to identify qualified and capable sources (large or small; including SDVOSB/VOSB) that can provide ICU Medical Medfusion 4000 Syringe Infusion Pumps, associated software, accessories, installation, and training services. The requirement supports multiple clinical environments requiring precise small volume drug delivery.
2. Description of the Requirement The Government requires: Medfusion 4000 syringe infusion pumps Delivery accuracy ±2%, flow rates 0.01 mL/hr to 1130 mL/hr Automatic syringe detection (1 mL 60 mL) Smart pump safety features including customizable drug libraries and FlowSentry pressure monitoring technology PharmGuard software for drug library customization specific to WRJ VAMC clinical needs Equipment specifications New equipment only (no refurbished units) Vendor-supported OS Delivery, setup, software configuration, calibration, and user/account management Training User manuals, service manuals On station clinical and technical training Cleaning and maintenance guidelines Training for all clinical staff: providers, technicians, biomedical engineers, and other designated users Installation Services Complete deployment, configuration, technical checks, trash removal Coordination with Biomed staff and WRJ VAMC project POC One-year manufacturer warranty Vendor to provide all tools/materials required for full installation
3. Delivery Information Delivery Location: White River Junction VA Medical Center 163 Veterans Drive White River Junction, VT 05009
4. Requested Response Information Interested parties are asked to submit the following: Company Information Company Name, SAM UEI, CAGE code Business size & socioeconomic status (SDVOSB, VOSB, Small Business, etc.) Capability Statement Ability to provide ICU Medical Medfusion 4000 pumps, software, accessories Experience with installation and clinical training for similar medical devices Ability to meet VA requirements (equipment specs, warranty, manuals, deployment schedule) Authorized Distributor Certification Proof of authorized reseller/distributor status for ICU Medical/Smith Medical products Delivery & Lead Time Estimates Past Performance Relevant projects in the last 3 5 years involving medical infusion devices
5. Important Notes This is NOT a solicitation; no pricing is required at this stage. The Government will not reimburse costs associated with responding to this notice. Email submissions only; no paper submissions will be accepted.
6. Domestic Alternatives Statement Market research conducted by the White River Junction VA Medical Center indicates that no equivalent domestic end products are available for this requirement. Vendors may still propose suitable domestic products only if they can demonstrate full technical equivalency to the ICU Medical Medfusion 4000 syringe infusion pumps. 7. Primary Contact for Responding Vendors Please submit all responses via email to: Dewan.Britton@va.gov Subject Line: Sources Sought Medfusion 4000 Syringe Pumps (WRJ VAMC)
Similar Contracts
Same NAICS industry code
More opportunities from Department Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)
Same awarding agency