6515--Tivato 700 Microscope

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. - This is a request for quote (RFQ), and the solicitation number is 36C25022Q0540. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2022-04, effective 01/30/2022. The associated NAICS Code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing. This will be FOB Destination and NLT 120 days ARO. - The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chalmers P. Wylie VA Ambulatory Care Center Columbus Urology Department the Carl Zeiss Tivato 700 Brand or Equal to perform microscopic vasectomy reversals, vasoepididymostomies, epididymal sperm retrievals and testicular sperm retrievals. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. - Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at contact@example.gov, no later than April 29, 2022, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA CARL ZEISS MEDITEC, INC. \F\ TIVATO 700 Brand or Equal Standard package contains:\F\ - TIVATO 700 Basic System - AutoBalance for a one touch automatic balancing of the system - AutoDrape activating drape suction for sterile, obstruction free microscope handling and for easier usage of SMARTDRAPE - SMARTDRAPE starter pack - ZEISS Smart Services Package LOCAL STOCK NUMBER: 000000-2235-392-01STANDA Funding/Req. Number: 1 757-22-2-096-0166 0002 1.00 EA Eyepiece 10x for all tubes LOCAL STOCK NUMBER: 000000-2235-392-90EYEP10 Funding/Req. Number: 1 757-22-2-096-0166 0003 1.00 EA TILTABLE TUBE WITH EYEPIECES LOCAL STOCK NUMBER: 000000-2235-392-10TUBMTI Funding/Req. Number: 1 757-22-2-096-0166 0004 1.00 EA TriLED LIGHT SOURCE LOCAL STOCK NUMBER: 000000-2235-392-10TRILED Funding/Req. Number: 1 757-22-2-096-0166 0005 1.00 EA STANDARD HD VIDEO PACKAGE FULLY INTEGRATED 1-CHIP HD CAMERA, 1080P INCLUDES ODU-HDMI CABLE (5M) LOCAL STOCK NUMBER: 000000-2235-392-40HD1CHI Funding/Req. Number: 1 757-22-2-096-0166 0006 1.00 EA Video Recording Enhanced video recording with additional storage saving recording with higher compression and video streaming LOCAL STOCK NUMBER: 000000-2235-392-40HDRECO Funding/Req. Number: 1 757-22-2-096-0166 0007 1.00 EA INTEGRATED HARD DISK DRIVE 1TB LOCAL STOCK NUMBER: 000000-2235-392-40HDD1TB Funding/Req. Number: 1 757-22-2-096-0166 0008 1.00 EA Microscope XY Movement Allows precise robotically-supported positioning of the microscope head to visualize adjacent regions of interest Supports a better hands free approach for movement in combination with a foot control panel LOCAL STOCK NUMBER: 000000-2235-392-10YXCOUP Funding/Req. Number: 1 757-22-2-096-0166 0009 1.00 EA Wireless network package enables wlan and Wi-Fi hot spot functionality for wireless shared network data exchange and Wi-Fi connection to mobile devices. Allows for network access to data via web browser. LOCAL STOCK NUMBER: 000000-2235-392-50WLANPA Funding/Req. Number: 1 757-22-2-096-0166 0010 1.00 EA Foot Control Panel Wireless Enables movement of the system with the foot to reduce workflow interruption. Includes wireless 14 Fct FCP WL, with 6m back-up cable LOCAL STOCK NUMBER: 000000-2235-392-10HFCFWL Funding/Req. Number: 1 757-22-2-096-0166 0011 1.00 EA Carl Zeiss shipping crate LOCAL STOCK NUMBER: 000000-2235-392-60TRSBOX Funding/Req. Number: 1 757-22-2-096-0166 GRAND TOTAL Statement of Work (SOW): DELIVERIES: Deliveries shall be made to: Chalmers P. Wylie VA Ambulatory Care Center Columbus Urology Department 420 N. James Road Columbus, OH, 43219 Background. The Chalmers P. Wylie VA is in need of this new urology microscope. The current microscope is over 30 years old technology. This microscope is used to perform microscopic vasectomy reversals, vasoepididymostomies, epididymal sperm retrievals and testicular sperm retrievals. We are unable to utilize any other type of microscope (like the current microscope for cataracts, tube shunts, and trabeculectomies) because it uses a different focal point. Scope. Requesting acquisition of the Carl Zeiss Tivato 700 Brand or Equal. This is surgical equipment needed for the continued procedures to be completed at the Chalmers P. Wylie Ambulatory Care Center Columbus. This is to prevent the outsourcing of patients to community providers. This microscope will operate as a stand-alone unit with NO Network connection of patient data. Specific Tasks. As the contractor deems necessary for Acquisition of surgical scope. Deliverables: Deliverables: CARL ZEISS MEDITEC, INC. | TIVATO® 700 Brand or Equal Standard package contains: - TIVATO® 700 Basic System - AutoBalance for a one touch automatic balancing of the system - AutoDrape activating drape suction for sterile, obstruction free microscope handling and for easier usage of SMARTDRAPE - SMARTDRAPE starter pack - ZEISS Smart Services Package Eyepiece 10x for all tubes Tiltable tube with eyepieces TriLED light source 9,457.79 Standard HD video Package fully integrated 1-Chip HD Camera, 1080P Includes ODU-HMDI Cable(5M) Video Recording, Enhanced video recording with additional storage saving recording with higher compression and video streaming Integrated Hard disk drive Microscope XY Movement Allows precise robotically supported positioning of the microscope head to visualize adjacent regions of interest Supports a better hands-free approach for movement in combination with a foot control panel Foot Control Panel Wireless Wireless Network Package enables WLAN and WIFI Spot Functionality for wireless shared Network Data Exchange and Wi-Fi connection to mobile Devices. Allows for Network access to data via web browser. Foot Control Panel Wireless Enables movement of the system with the foot to reduce workflow interruption. Includes wireless 14 Fct FCP WL, with 6m back-up cable. Performance Monitoring Items will be inspected by the High-Tech Medical Device Team upon arrival. Any discrepancy will be reviewed with the Vendor and Contracting Officer. Security Requirements Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). NA Other Pertinent Information or Special Considerations. NA 8. Risk Control. NA 9. Place of Performance. Chalmers P. Wylie Ambulatory Care Center Columbus 420 North James Road Columbus, Ohio 43219 +1 (555) 000-0000 10. Delivery Schedule. Negotiable upon award of contract SALIENT CHARACTERISTICS For convenient operation, the built height of the microscope body must not exceed 160mm. For easy maneuverability on all types of floor surfaces, the system must provide large castors with a diameter of at least 120mm. For convenient face-to-face operation, the system must provide a reach of a least 1600mm (center stand to center object lens) The backward tilt angle of the microscope must provide at least 125 degrees for microscope positioning in extreme angles, still facilitating convenient operation. The largest working distance must be 625 mm without auxiliary means. The total working distance range must be at least 425 mm without changing or adding lenses. It must be possible to electronically adjust the depth of field. Adjustment of the depth of field must be easily accomplished via the user interface. For convenient operation, the built height of the microscope body must not exceed 160 mm. The system must provide a Xenon light source with daylight-like characteristics. In case of an illuminant failure during surgery, the system must automatically switch to the second illuminant. Changing from one illuminant to the other must be rapidly achievable by not more than pushing a button. The system must display the remaining lifetime for each Xenon bulb. The total tilting range must be at least 160°, ensuring a flexible microscope positioning for all applications stated above. The left swivel angle of the microscope must provide at least 45° for microscope positioning in extreme angles, still facilitating convenient operation. The right swivel angle of the microscope must provide at least 45° for microscope positioning in extreme angles, still facilitating convenient operation. The total swivel range must be at least 90°, ensuring a flexible microscope positioning for all applications stated above. Patient Data Management, Live Observation Mode and Settings of the system must be in one touch-screen based user interface only. It must be possible to flip the live visualization on the monitors by 180° for observation by the face-to-face assistant. The system must provide fully integrated HD video components, such as video camera, video recorder and monitor. The system must provide an integrated full HD camera. The system must provide an integrated 4K camera. The system must be able to visualize native 4K on an external monitor. Via an HDMI connection to achieve maximum compatibility Via an Quad-SDI cable to achieve maximum quality The system must provide an integrated HD recording unit, for recording of images and videos. Tubes must be available that can be stretched, providing a comfortable working position during surgery. Tubes must be available that can be folded, providing a comfortable working position during surgery. Tubes must be available, providing an integrated magnification changer facilitating extremely delicate surgery. Tubes must be available, providing the possibility to rapidly switch between large magnification and maximal overview of the region of interest. The 11 Federal Holidays observed by the Federal Government are: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. The following solicitation provisions apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUNE 2020) FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011) FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] FAR 52.232-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Drive, Suite 340, Columbus, OH 43219 All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product. All quotes shall be sent to the Contracting Officer electronically via email to Gina P. Crank @ contact@example.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 04/29/2022 5:00 PM Eastern Time to contact@example.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: +1 (555) 000-0000 Email: contact@example.gov