6515--Vestibular Diagnostic Suite

This is a combined synopsis/solicitation total small business set aside for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q1044
The Department of Veterans Affairs Phoenix Healthcare System is looking to purchase one Vestibular Diagnostic Suite equivalent to Interacoustics VisualEyes 525 with Orion Auto-Traverse Rotational Chair that is designed for the assessment of vestibular and balance disorders. This system must integrate various tests to provide a complete analysis of a patient s dizziness or balance issues through its own software. The software must interface with state-of-the-art hardware components to perform video-nystagmography (VNG), Video Head Impulse Test (vHIT), and rotational chair tests. These assessments must collectively offer a holistic view of a patient s peripheral and central vestibular function, which is crucial for accurate diagnosis and treatment of vestibular disorders.
Shipping term is FOB Destination. Shipping must be included in the unit cost. NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is quoter s responsibility to demonstrate its quote meeting the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate how equal to product meets the requirement, the quote will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested.
VAAR 852.212-71 Gray Market and Counterfeit Items applies on this acquisition. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer s products. This letter must be on the manufacturer s letterhead and contains the signature of an authorized official for the manufacturer. If the interested contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), the contractor s response will be deemed non responsive and will not be considered for award.
CLIN Description Qty UOM 0001 Vestibular Diagnostic Suite equivalent to Interacoustics VisualEyes 525 Chair & Controller and all required accessories to perform required functions listed under the salient characteristics 1 EA 0002 OtoAccess Database or equivalent data software access 1 EA 0003 Installation and Training 1 JB
The solicitation will be in accordance with FAR Part 12 and 19, Acquisition of Commercial Products and Commercial Services, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 334510, Size Standard 1,250 Employees. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service wares, including paper straws. In addition to removing requirements related to Executive Order 14057, the attachment also reflects recent updates to Code of Federal Regulation citations for the U.S. Department of Agriculture s BioPreferred® Program, a statutory purchasing preference program.
Key solicitation milestones are: Submit any questions regarding this procurement via email to Hestia.Sim@va.gov no later than 10am Pacific Local Time Tuesday, July 7, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.
Due to time constraints, responses to the solicitation shall be due on Wednesday, July 15, 2026 at 10:00 Pacific Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Hestia Sim, Contracting Specialist at Hestia.Sim@va.gov with " 36C26226Q1044, Vestibular Diagnostic Suite in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired.