6515--Wheelchair Scales: 5 to purchase for ORH Citrus Co./Lecanto HBPC expansion

Attachment 1: Combined Synopsis-Solicitation for Commercial Items Attachment 1: Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The solicitation number is 36C24821Q1735 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, Effective July 12, 2021. This solicitation is set-aside for 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS 339112 code has a small business size standard of 1,000. The FSC/PSC is 6515. The James A. Haley Veterans Hospital is seeking to purchase Brand Name or Equal as follows: Hopkins Medical Products Portable Wireless Wheelchair & Bed Scales. All interested companies shall provide quotations for the following: CONTRACT LINE ITEMS (CLIN): ITEM # DESCRIPTION OF SUPPLIES QTY UNIT UNIT PRICE AMOUNT 0001 Portable Wireless Wheelchair & Bed Scale. P/N: 680804 5 EA GRAND TOTAL STATEMENT OF NEED GENERAL: James A. Haley Veterans Hospital, Geriatrics and Extended Care Service, Home Base Primary Care Section, 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, has a requirement for five (5) Portable Wireless Wheelchair & Bed Scales. BACKGROUND: The James A Haley Veterans Hospital - HBPC Section for prevention and treatment of veterans. Equipment is required to provide patient care delivery in the veteran s home setting. HBPC provides care to advanced age population with physical mobility limitations. Wireless wheelchair scales need to be portable, light weight and easily cleaned to support clinical care in the patient' s home environment. PURPOSE: This equipment purchase will prevent HBPC patients from traveling to the Main hospital, CBOC or receiving care in the community through purchased care and reduces delays in care. SCOPE: James A Haley is requesting contractors provide brand name equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government. SAILENT CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: Model: Hopkins Medical Products P/N# 680804 - 800 lbs Capacity Wheelchair & Bed Scale Colors: Black/Chrome. Construction: Molded Plastic, Cast Aluminum, Powder Coated, Soft Feel Grip Finish. Features: Lightweight Design, Wireless Control, Battery Powered, Simple User Interface, Color Display, Display in lbs or kgs. Technical Data: Capacity: 800 lbs / 363 kg Resolution: 0.5 lbs / 0.02 kg Weight of scale: 15 lbs / 6.8 kg Operating Temperature: 50° to 95°F (14° to 35°C) Power Supply: Controller - Three AAA lithium batteries. Pads - Two EL-123 batteries in each. Included Parts: 4 Scale Pads, 4 Wheel Stops, 4 Roll-Up Ramps, Handheld Wireless Controller. Additional Accessories: Rubber Controller Glove, Controller Lanyard, Bed Rail Controller Mount, Rolling Hard-Shell Case FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the following functional and performance capability to ensure the false reading or results from the equipment during prevention of test: WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. DELIVERY SCHEDULE: All items to be delivered and or installed within 30 days of purchase order processing and order placement. PLACE OF DELIERY: Warehousing Department, James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Tampa, FL 33612. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: CLAUSES: 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (APR 2002) 852.211-73 Brand Name or Equal. (JAN 2008) 8 52-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause) 852.203-70 Commercial Advertising (JAN 2008) 852.246-71 Inspection (Jan 2008) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) All responses must include verification that each specification outlined in the Line Items, SON, and any relevant attachments is/are met. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following factors shall be used to evaluate offers for a decision: The Government will award a Firm-Fixed price contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be anticipated to the quoter who meets the technical specifications and has the overall lowest price per FAR 13.106-2. Technical Acceptability - Quote will be evaluated to determine if the vendor provides a sound, compliant approach that meets the requirements of the Statement of Need (SON), salient characteristics and demonstrates a thorough understanding of the requirements. Evaluation will be based upon conformance to the Statement of Need and salient characteristics, meeting or exceeding the salient characteristics to support James A. Haley Veterans Hospital (JAHVH) requirements. Price - Price shall be submitted using the included B.2 Price/Cost Schedule. The government shall evaluate for award purposes; the price of the supplies being acquired based upon the total price proposed for items identified for pricing which are applicable to the basic requirements. The Government may rely on internal documentation including Contract Performance Assessment Reporting System (CPARS) for supply being acquired to determine Past Performance. If no record of past performance is found in CPARS, the quoter shall not receive a favorable or unfavorable rating but shall receive a rating of neutral. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government reserves the right to make no award if quote does not meet the requirements of this solicitation. CONTRACTOR IS RESPONSIBLE FOR CORRECT WAGE TITLE CLASSIFICATIONS OF THEIR EMPLOYEES AND COMPLIANCE WITH ALL APPLICABLE WAGE AND HOUR LAWS. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. SUBMISSION OF QUOTES. Quote should be submitted as One combined PDF document to include: A Quote on company letterhead and any needed attachments. Provide Contractor Name DUNS#, Address, Point of contact(s) name, phone, and email. Prices need to include any FOB destination shipping cost. The Government is requesting discounts, notate any discounts. Email your combined single PDF quote submission to Elizabeth Ratcliff at Elizabeth.Ratcliff@va.gov at or before the exact time specified in due date of this solicitation. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. There are no additional contract requirements, terms or conditions. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. Quotes must be emailed to Elizabeth.Ratcliff@va.gov and received no later than 9/23/2021 3:00 PM EST on the close date. NO LATES WILL BE ACCEPTED Quotes may be submitted on the vendor s own form. (Include your company information name, address, phone number, POC, POC email, and DUNS #). If you are not the manufacturer then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award (If Applicable). Point of Contact: Any questions or concerns for information regarding the solicitation, please contact Elizabeth Ratcliff at Elizabeth.Ratcliff@va.gov; NO PHONE CALLS WILL BE ACCEPTED.