6515--Zeiss Artevo 800 OCT 3D Microscope - Brand Name Only

STATEMENT OF WORK ZEISS ARTEVO 800 3D OPHTHALMIC MICROSCOPE Brand name only Scope of Work: This purpose of this requirement is to procure one (1) surgical 3D microscope system for the Washington DC VAMC. The requirement includes all parts, materials, labor, software/licenses, and travel to complete the full installation for the microscope system. Specifications Technical Requirements The procurement is for a quantity of one (1) Zeiss Artevo 800 OCT system. The system shall include the following: ARTEVO 800 system on floor stand with intraoperative OCT, two 3 chip 4K cameras and 55" 4K screen DigitalOptics - radically re-designed optics, designed and optimized for digital visualization AdVision CloudConnectivity AutoAdjust Stereo Coaxial Illumination (SCI®, patented) Continuous motorized zoom (range 1:6) Integrated camera laser filter Motorized focus with fast focus DeepView. Depth of focus management system XY coupling with long travel range ITEM 000000-2314-804-40GLAS3D Set Stereo-Polarisation Glasses, 5 pairs QTY OF 2 OCT SOFTWARE 2.0.2 The procurement shall include the following features/items: Motorized tilt Xenon Superflux Eye LED light source Wireless foot control panel 6M cable for FCP Objective lens F=200MM Invertertube 10X eye pieces Assistant scope with elec. zoom Intvertube for assistant scope 10x eye pieces for assistant scope Resign 700 Electric with mount Steril lens holder F=200MM 128D Aspheric wide-field lens 60D Aspheric macular lens Resight metal tray External mini HD USB 1TB Callisto Eye P2, S 3.7 with OCT Assistance markerless license Basic Asepsis set Resterizable handgrips (6X) Spare lamp module Xenon S. Eye Set of cable binders 6X Sterilizable caps 22MM 6X Steril. Caps (OPMI Lumera 700) Forum-DICOM Interface License to CZM Instrument Zeiss OS Architecture The system shall be able to interface with the facility s ZEISS FORUM imaging picture archive and communication system (PACS). The system shall be able to provide raw data, videos, and images via DICOM to ZEISS FORUM. The system shall have high-definition three-dimensional feature. The system shall have dual cameras with a resolution of at least 8 megapixels (MP). The system shall be able to switch between a high-definition three-dimensional view and a traditional microscope view on demand by the surgical user. The system shall come with a medical grade display. The system shall have handgrips and foot controls that allow for the operation of the system. The system shall have the ability to track the eye position using the reference markers placed by the end user on the eye. The superimposed image shall remain positioned when the eye moves. The system shall have the ability to superimpose graphical overlays onto the video image for the following purposes: To assist with visualizing corneal curvature To assist with capsuolorhexis Graphical overlays shall be multi-color. The system shall be able to perform intra-operative optical coherence tomography (OCT) imaging. The system s display latency shall be very low; the human eye should not be able to observe latency. Contractor shall provide two copies of the operating and service manuals. Networking Requirements. The system requires connection to the VA network. The Contractor shall complete the VA s required documentation. Should the manufacturer of the equipment not have an approved Enterprise Risk Analysis completed, this will be required in order to fully install the system on the network. Following purchase, the VA will provide specific network information for the configuration of the system. Delivery Requirements Location: Washington DC VA Medical Center, 50 Irving Street NW. Washington, DC. 20422 Work Hours: Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer s Representative (COR). Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Delivery is required 90 days from award of the contract. Large deliveries are to be coordinated in advance with the COR to ensure necessary planning takes place. Contractor is to provide the COR with shipment tracking information. Installation Requirements Full installation of the system shall be included as a part of this contract. All parts, materials, tools, labor, and travel to complete the installation shall be included as a part of this contract. Contractor is required to complete all configuration for the system to be usable. Contractor shall provide validation that the system is fully functional upon completion of the installation/implementation. Patient Health Information The Contractor shall safeguard patient health information. The Contractor shall report to the Biomedical Engineering Department any issues with disclosed or unsecure patient health information. Contractor shall not remove any hard-drives or storage systems containing sensitive or patient health information. Contractor Requirements All Contractor personnel performing installation services of the equipment shall have factory training and experience in the implementation of the equipment. Contractor shall provide copies of training certificates for the Contractor personnel performing work on-site upon the request of the Government. Warranty Information The equipment shall have a warranty of 1 year from the full installation/acceptance of the equipment. Warranty support shall include repair of the system Warranty support shall include all parts, materials, labor, and travel to complete the repair or maintenance. Requests for warranty support shall be made to the telephone support number provided by the Contractor. Warranty support requests shall be responded to within 1 day. Contractor shall perform any available system updates during the warranty period at the discretion of Biomedical Engineering. Contractor shall provide a copy of the service report, complete with test data, to the contract COR within five working days after completion of any services. Service reports shall include identifying information about the equipment, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided. On-Site Procedures Contractor personnel arriving on-site to perform work shall report to the Biomedical Engineering Department. Contractor personnel shall sign in using the department s vendor sign in sheet, filling out all required information. Contractor personnel s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure. Contractor personnel shall sign out upon completion of visit. Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system is still down or not fully repaired. The VA campus is non-smoking. Contractor personnel are required to comply with this policy. Parking. It is the responsibility of the Contractor to park in the appropriate desig nated park ing areas. Safety and Security Contractor shall follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Contractor is responsible for reporting any hazards they come across to their point of contact. Contractor shall follow all local procedures concerning infection control. Should the Contractor be unsure of the requirements, the COR can provide the specific information and procedures. Contractor personnel shall wear visible identification at all times while on VA property. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Property Damage The contractor shall take all necessary precautions to prevent damage to any Government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer. Quality Assurance End-users, Biomedical Engineering, and/or the contract COR shall perform system verification tests to ensure the system is fully functional. Issues with the quality of the Contractor s work will be communicated through the Contracting Officer to the Contractor point of contact for resolution. Documentation with be completed in the Government systems. Period of Performance: Delivery within 90 days from contract award. 10. Contract Type: Firm-Fixed Priced Contract with Destination pricing.