6515--Zeiss Visual Field Machine (Brand Name) This is not a request for quote

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation. Zeiss Visual Field Machine Statement of Need Background: The Lebanon VA Medical Center (LVAMC) has a requirement for one (1) Zeiss Visual Field Machine, HFA3 Model 860 with Liquid Trial Lens, RelEYE, Kinetic, GPA, Heat Trk., Gaze Trk., Printer, and Table. The machine is to be utilized in a clinic setting in the York Outpatient Clinic. The LVAMC providers presently utilize this product in the Lebanon Facility, and the Lancaster Facility to service patients and we would like to maintain continuity in care, as well as allow for transmission of data between facilities with the use of Zeiss Forum which connects all equipment for immediate access of data regardless of where patient is cared for. Scope of Work: The Zeiss Visual Field Machine is utilized as a diagnostic tool to determine Glaucoma disease in Optometry patients. Below are the characteristics needed to offer superior diagnostic care to the patient: Salient Characteristics of the HFA3 Model 860 Zeiss Visual Field Machine: Visual Field Index (Summary measurement of visual field status expressed as a percent of a normal age-adjusted visual field) Simple and intuitive global index to determine the % visual field loss on every visual field. Will forecast future VFI index to show a rate of change. Less affected by cataract and cataract surgery Optimizes progression analysis Liquid Lens Technology Using Liquid Pressure, 1 Trail lens for patients Using liquid pressure, the new Liquid Trial Lens instantly delivers each patient's refractive correction. Reduces patient set up time by automatically loading each patients refractive correction from previous exam. The result is faster patient flow and reduced chance of error by not needing to select a lens during set up. Smart Touch Interface (Ready, Set, Test) Touch screen interface allows for a quicker more efficient work flow GPA (Guided Progression Analysis) Individualized patient management: Change from baseline is the most sensitive method to detect change. Progression analysis validated in the Early Manifest Glaucoma Trial Designed to automatically correct for cataract effects, test point location, severity and overall field status. Measures both changed from baseline and rate of change. Estimates risk of future vision loss. All test data from previous Humphrey Visual Fields can be passed and used on the new Humphrey Visual Fields. Manufacturer service contract Ensures prompt service with all parts availability Must have at least two service technicians within an hour drive of the VA. Must offer onsite service SITA (Swedish Interactive Threshold Algorithm) as an available testing strategy Most proven testing strategy for determining glaucoma and other visual field related diseases. Standard in the industry Dramatically reduces test time without sacrificing accuracy. Achieves the fastest possible test with less fatigue. Reliable results delivered SITA-SWAP (Blue-Yellow Perimetry) Provides early glaucoma detection Replaces the Full Threshold and FastPac strategies for testing SWAP visual fields due to the much shorter test times available when utilizing SITA SWAP. STATPAC Simplifies interpretation with intuitive graphics and plain language terms. Helps Identify statistically significant visual field loss on individual tests and between multiple tests over time. Differentiates between normal and abnormal visual fields for 14 normative databases, corrected for age, test point location and strategy. Must be able to import the visual fields from the old HFA into the new system and utilize both old and new data to create a single progression analysis report Manages and tracks glaucoma over time. Must be FDA validated progression analysis that enables the combination of old and new test into one report. Automated Patient Monitoring/Fixation Control (Video Eye Monitor, Heijl-Krakau Blindspot Monitor, Gaze Tracking, Head Tracking, Vertex Monitoring: Patented, two-variable gaze tracking measures the distance between pupil position and corneal reflex. Reliability tool so the clinician can assess the usefulness of the test results. High precision fixation monitoring, unaffected by the patient s head position or movement. Provides real time feedback and generates documentation of test reliability. Allows for superior accuracy in testing Must have the ability to track a patients gaze direction for each stimulis presented. Tracks pupil size and position relative to the trial lens coupled with automatic X, Y movement of the chin rest to correct for patient movements and misalignments. Kinetic Testing Emulates manual standard Goldmann perimetry. Present stimuli starting from 80 degrees (peripherally), 30 degrees (centrally), or anywhere you choose. Glaucoma Hemifield Test Powerful statistical tool to identify glaucomatous visual field loss. GHT compares local defects in 5 zones of the upper field with those found in mirror image zones in the lower hemifield Analyzes upper and lower hemifield test point differences in terms of deviations from the age-corrected normal reference field and then translates them into the probability domain, first in individual test point locations, and then for the whole central field. Must be able to compare testing quadrants and specify if the visual field is within, or outside normal limits. DICOM Conformant Must have IT connectivity with Forum Must offer bi-direction DICOM Must be able to import all raw data and algorithms of any previous HFA Efficient clinical presentation of structure/function information Streamlined clinic workflow. Creates modality worklist. Offers capabilities of combined structure/function reporting with Cirrus OCT on a 1 page report. HFA-Net Pro Automatically synchronizes patient data between HFA II-i instruments connected to practice server Facilitates and EMR integration Improves electronic workflow and simplifies interpretation and treatment decisions Connectivity is a standard feature with HFA-Net Pro EasyConnect RCT (Remote Configuration Tool) Simplifies networking setup and configuration Enables printing to virtually any network printer Provides Increased Practice Efficiency RelEYE Fixation Monitoring System Legacy Data Pt. Data can be transferred from the HFAII, and HFAII-I, to the HFA 3 Data from this machine must integrate through FORUM - for statistical analysis with the other Humphrey visual fields at Lebanon VAMC Cumberland VACC, and Lancaster VACC - - - Operating System Windows 7-64 bit Internal Storage 500 Gb Electrical Requirement 100-120V 50/60 Hz, 4.0A Dimensions: 18.11 L, 20.47 W, 22.83 H (inches) Additional Information: The Zeiss Visual Field Machine is compatible with all other components requiring comprehensive Glaucoma and other eye disease testing used in the Lebanon VA Medical Center, such as Forum, and the Cirrus OCT Machine. This device offers superior functionality in diagnosing and ultimately treating debilitating ocular diseases. Installation: Contractor shall provide installation services for this procurement. Contractor shall install all applicable software and configure all network connections on the equipment. Contractor shall perform a full functionality test on the equipment to ensure that the equipment is properly sending data either directly to the Zeiss Forum or to its client PC and then to the Zeiss Forum. Contractor shall ensure any bi-directional communication is tested fully, allowing for sending and retrieval of data. Contractor shall provide Biomedical Engineering with all back up discs, licensure, software keys and passwords necessary to fully maintain the equipment. Clinical Training: Clinical training will be provided to staff on-site once installation is completed. Technical Training: Technical training will be provided to staff on-site once installation is completed. Warranty: All equipment, software and hardware shall have a minimum of one year warranty. Remote and on-site support will be provided at no charge to the Lebanon VA Medical Center during the warranty period. Delivery: The Zeiss Visual Field Machine and accessories shall be delivered within 30 days of contract award or sooner. Normally, delivery will be made to the Lebanon VAMC located at 1700 S. Lincoln Ave., Lebanon, PA 17042; Attn; Warehouse. BioMedical Engineering will need to perform a safety check and enter the equipment in to the system for annual Preventive Maintenance (PM) checks. Placement in the LVAMC clinic shall be coordinated through Bio-Med, Optometry Chief and/or COR. PLEASE NOTE: Staggered delivery and direct delivery to the receiving Outpatient Clinic may be requested for this equipment. All deliveries shall be coordinated with the COR before arrival. Failure to coordinate delivery will be grounds to refuse delivery. Request for Information - Instructions The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS). 423450 Please answer the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, Can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; Obtained an individual or class waiver? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (12) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to contact@example.gov no later than, 03:00 PM Eastern Standard Time (EST) on April 9, 2021. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Officer, Andrew Taylor. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.sam web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at contact@example.gov. Reference 36C24421Q0470 in the subject of your email. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document