6525--Software Upgrade from Blue Phantom 1.Gen./RFA300 to Blue Phantom² (VA-21-00045301)

TITLE: 65-NOTICE OF INTENT TO AWARD SOLE SOURCE SOL: 36C24221Q0739 DUE: 04/21/2021 SET ASIDE: N/A NAICS: 334517 POP STATE: Not specified AGENCY: Department of Veterans Affairs James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 POC: Lateisha Robinson | contact@example.gov DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO. IBA Dosimetry for Blue Phantom software upgrade for the Bronx Stiverson Medical Center. Market research was conducted and determined that IBA Dosimetry is the only vendor capable of providing supplies necessary that meet the requirements. Statement of Work Blue Phantom 2 Upgrade 1. Introduction and Overview This statement of work is for the Upgrade from Blue Phantom 1.Gen./RFA300 to Blue Phantom² for James J. Peters VA Medical Center. 1.1 Scope of Work This upgrade project is to replace obsolete dosimetry equipment for beam data verification in radiation therapy. The vendor will replace the existing water phantom and beam acquisition software for relative dosimetry used at James J. Peters VA Medical Center with next generation technology that will allow physics team to continue to work with previously collected data. 1.2 Objectives Upon delivery of the new system, the vendor will schedule one (1) day of installation and training for the physics team. The vendor will unpack crates received and an inventory of all items received. The vendor will demonstrate to physics team how to properly set-up the water phantom for scanning The vendor will train physics team on how to configure acquisition software to achieve effective and efficient results for beam commissioning. The vendor will conduct hands-on scanning training utilizing live beam, if clinic provides beam time during training period (after-treatment hours anticipated). The vendor will ship water phantom orders in-full within 4-6 weeks from date of order. Invoicing will be completed upon delivery with net terms as outlined in VA contract. Warranty will be effective for 12 months from date of installation and will cover all items. Installation and training must be completed within 90 days of delivery. Upon installation physics will be able to perform relative dosimetry QA, beam commission and other beam data acquisition and processing as determined by their clinical protocols. Upon receipt of order by clinic, all crates/boxes should be stored in a clean temperature-controlled environment as received until the vendor arrives for unpacking. Warranty period of twelve (12) months begins upon opening. The vendor will coordinate an agreeable installation date to take place within 90 days of receipt. The vendor will provide an operational and service manual. CCU Common Control unit with two integrated independent electrometers · Compact unit completely software controlled combining controller and electrometers. · Two integrated independent electrometers (individual sensitivity, individual high voltage and polarity) allow for connection of ionization chambers or solid-state detectors (e.g. diodes) at the same time · Integrated controller to control the movement of the field probe inside the water tank · TNC triax connectors, floated input by default, grounded input available as an option Including 30 m Ethernet cable between control unit and PC and 5 m control cable for connection of servo to the CCU. Type of Contract: Firm Fixed Price Terms of Agreement: The awarded contract shall be in effect from the date of award.