6530--Patient Elopement System RFI

Page 3 of 3 THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a Request for Information (RFI), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice NAICS 334290 Other Communications Equipment manufacturing PSC 6530 MISCELLANEOUS ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS is NAIC size standard of 800 employees for the Beckley VAMC. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in FedBizOpps (FBO) or GSA ebuy. REQUESTED INFORMATION If you are interested and capable, and can provide the required supplies, please provide the requested information as indicated below: Responses to this Sources Sought notice shall also include: company name, address, point of contact, contract number, NAIC, Sam Uei number, and business size: Is this domestic or nondomestic (which) item priced on vendor s GSA/SEWP/FSS/NAC/SAC contract or is it open market? Provide part number if on contract, provide GSA/SEWP/FSS/NAC/SAC Contract number. Is interested vendor LG/SB/SDVOSB/VOSB (which) manufacturer, authorized distributor, seller of domestic or nondomestic (which) brand name or equal (Which) end item product Brand Securitas Model Wander Guard RFID System? Identify nondomestic or domestic (which) brand or equal (which) product s place of manufacturer for each line item in SOW. Can vendor meet 180 day install? What is business size status and representations NAIC and PSC code? Provide a copy authorized distributor letter if vendor is not the manufacturer. Provide domestic equal product literature, user manual, manufacturer name, country of origin, model number, part numbers, warranty info, specification sheet. Provide non domestic equal product literature, user manual, manufacturer name, country of origin, manufacturer name, part list, model number, part numbers SOW/SALIENT CHARACTERISTICS: Scope: This is for patient elopement boundary care and patient safety to help mitigate/identify/alarm at risk of patients accessing stairwells, elevators and/or leaving patient care areas unless they are with an authorized staff member. This project is primarily equipment that is affixed to doors, hallways and the elevators, reusable armbands to establish electronic perimeters with indoor and outdoor key pad, indoor and outdoor controller, annunciator, LF antenna, repeaters, egress delay, gate electronic magnetized lock for 4 floors for 31 boundary areas. The other component is an durable reusable/programmable armband that each designed patient would wear that activates an alarm/warning when the armband and perimeter overlap. The Vendor shall perform to the standards in this contract. There will be no furnished property and services. The Vendor shall provide all personnel, equipment, warranty, shipping, supplies, site inspections, elevator connection, permits, plans, drawings, install, indoor key pad, reusable patient rfid armband, outdoor key pad, hardware, repeaters, remotes, reset switches, transmitters, prevailing wage labor, relays, annunciator, start up kits, training, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for a fully operational turnkey at risk patient elopement alarm system as defined in this SOW installed within 180 days. 1.2 Period of Performance This is a onetime product purchase and equipment installed with-in 180days after award. 1.3 Place of performance: Beckley VAMC 200 Veterans Ave Beckley WV 26301 1.4 Identification of Vendor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their vendor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by vendors are suitably marked as vendor products or that vendor participation is appropriately disclosed. Badges must be worn at all times. PART 2 TECHNICAL REQUIREMENTS Customer Requirements: VA facility electrician will mark each door, repeater, and wireless annunciator location required for electrical: 110v duplex outlet marking. Minium technical Requirement Salient Characteristics: Brand Securitas Model Wander Guard RFID System or Equal All line items Virginia. Must be compatible with existing nurse call system and wifi system. Must use RFID/bluetooth technology. Must establish electronic perimeter for patient safety in building 1 floor 1,3,4,and 6. Must immediately produce audible penetrating alarm warning sound. Must alarm exactly when bracelet crosses established perimeter boundary. Must include elevator control perimeter Floor 1,3,4, and 6 as applicable. Must include outside door in perimeter floor 1,3,4, and 6 as applicable. Must include inside doors perimeter of floor 1,3,4, and 6 as applicable. Must install all components within 180 days of contract award. Must include VA programmable starter kits for each patient bracelet. Vendor shall patch & paint any damage occurring during install or site visit. Vendor shall provide final drawing/design that meets local fire and safety codes based a on low-voltage code and regulations of West Virginia for VA facility Engineer to approve. Must have Fire written approval from local and state AHJs. Reusable/ reprogrammable patient bands Patient reusable bands starter set or equal Count 35 disinfectant-resistant must have at least 3 year warranty and thick band to resist cutting. Must have Elevator vendor on site to make final connection to controller. Outdoor bundle includes Keypad and alarm. Must lock door when alarm sounds. Must provide software/license name. Must include all Indoor equipment includes EX5700 Controller, 24V Power Supply, Indoor keypad, 2 door contacts or equal. Must have broad arial wireless/wifi/rfid/ locator to receive, decode, and then re-transmit signals. Must include all site visit, parts, devices, hardware & accessories to cover SOW boundaries. Must include install for each floor Made in USA Must include origin for each supply items. Line Item Device Description QTY Part number Manufacturer Name Origin Location Price total 0001 Door Controller 6 - WGB-DOR-100-N NA - Floor 1 - 0002 Delayed Egress Magnetic locks 1 - 17036 - Floor 1 - 0003 Protected Patient elopement boundary #'s 7 - - Floor 1 - 0004 Wireless Annunciator 1 - 14325 - Floor 1 - 0005 ANT4210 LF Antenna 6 - - Floor 1 - 0006 Indoor Keypad 6 - WGB-KPD-K100- -IN - Floor 1 - 0007 Outdoor keypad 2 - KPD-K110-OUT - Floor 1 - 0008 Outdoor controller 1 - OUTDOOR-1000- -NA - Floor 1 - 0009 Gate Magnetic electronic lock 1 - 15571 - Floor 1 - 0010 Repeater 1 - 14321 - Floor 1 - 0011 Door Controller 15 - - Floor 3 41,482SF - 0012 Delayed Egress Magnetic locks 6 - - Floor 3 41,482SF - 0013 Protected Patient elopement boundary 18 - - Floor 3 41,482SF - 0014 Wireless Annunciator 1 - - Floor 3 41,482SF - 0015 ANT4210 LF Antenna 9 - - Floor 3 41,482SF - 0016 Indoor Keypad 15 - - Floor 3 41,482SF - 0017 Repeater 2 - - Floor 3 41,482SF - 0018 Door Controller 8 - - Floor 4 41,482 SF - 0019 Delayed Egress Magnetic locks 7 - - Floor 4 41,482 SF - 0020 Protected Patient elopement boundary 11 - - Floor 4 41,482 SF - 0021 Wireless Annunciator 1 - - Floor 4 41,482 SF - 0022 ANT4210 LF Antenna 8 - - Floor 4 41,482 SF - 0023 Indoor Keypad 8 - - Floor 4 41,482 SF - 0024 Repeater 2 - - Floor 4 41,482 SF - 0025 Door Controller 3 - - Floor 6 13,864 SF - 0026 Protected Patient elopement boundary # 5 - - Floor 6 13,864 SF - 0027 Wireless Annunciator 1 - - Floor 6 13,864 SF - 0028 ANT4210 LF Antenna 3 - - Floor 6 13,864 SF - 0029 Indoor Keypad 3 - - Floor 6 13,864 SF - 0030 Repeater 1 - - Floor 6 13,864 SF - 0031 Install floor 1 job 1 - - Floor 1 - 0032 Install floor 3 job 1 - - Floor 3 41,482SF - 0033 Install floor 4 job 1 - - Floor 4 41,482 SF - 0034 Install floor 6 job 1 - - Floor 6 13,864 SF - 0035 Patient reusable bands starter set Count 35 disinfectant-resistant 4 3 YEAR LONG B BAND ALL 0036 Hardware, brackets, bolts, clamps, cords, batteries ALL 0037 Enclosure, 57350 Project Management: Implementation Prime vendor services as part of the equipment purchase. Implementation Prime vendor Services shall include, but are not limited to, a project manager, labor hours, a detailed project timeline, design drawing, two site visit, with defined roles and responsibilities. Vendor shall provide on-site facility training and maintenance plan for equipment to facility staff. Vendor shall provide online/onsite staff/nursing equipment annual training course weeks training plan that includes usage and procedures for safely disinfecting the equipment and accessories in between patients for offered equipment. Vendor shall provide key points of contact with RFQ response. Vendor shall certify ability to meet required install POP. Vendor shall include Labor category and hourly rates for install. Installation Services: Destination Delivery 3rd floor install Patient elopement boundary #1 in stairway 1 install one LF antenna device one indoor keypad device and one door controller. Patient elopement boundary #2 in stairway 2 install one LF antenna device, one indoor keypad device, and door controller device. Patient elopement boundary #3 in stairway near room 3AB118A install one LF antenna device, one door controller device, one egress delay magnet lock device, and one indoor keypad device. Patient elopement boundary #4 in stairway 3 install 1 LF antenna device, one indoor keypad device, one door controller device, and one delayed egress magnet lock device. Patient elopement boundary #5 in stairway 4 install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary #6 in stairway 5 install one door controller device one LF antenna device one indoor keypad device and one egress delayed magnet lock device. Patient elopement boundary #7 install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary #8 install one egress delayed magnet lock device by utility shaft room, one egress delayed magnet lock device near 3B-100, one indoor keypad on 3AB127A room, one door controller, and one LF antenna near 3B-100. Patient elopement boundary #9 install one keypad device near egress device 3B112, one egress delayed magnet lock device near 3B113A room, one door controller device, one LF antenna, one indoor keypad device near 3B-112 room. Patient elopement boundary #21 install one door controller device and one indoor keypad device. Patient elopement boundary #22 install one door controller device and one indoor keypad device. Patient elopement boundary #23 install one door controller device and one indoor keypad device. Patient elopement boundary #24 install one door controller device and one indoor keypad device. Patient elopement boundary #25 install one door controller device and one indoor keypad device. Repeater # 2 installed in between 3A103 and 3A-102. Repeater #1 installed in between patient room 3B-132 hallway. Annunciator installed in room 3B-107. 6th floor Install Requirements Patient elopement boundary #18 install in Stairway 1 area one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary #19 install in stairway 3 one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary #20 install in stairway 6 one LF antenna, one door controller device, and one indoor keypad device. Repeater #5 installed in bathroom between room 6A103 and room number 6A105. Install one Annunciator in room 6AB106. 4th floor Install Requirements Patient elopement boundary #10 Stairway #1 install one LF antenna device, one indoor keypad device, and door controller device. Patient elopement boundary #11 Stairway #2 install one LF antenna device, one indoor keypad device, and door controller device. Patient elopement boundary #12 install one egress delayed magnet lock device by utility shaft room, one egress delayed magnet lock device near 4B102, one indoor keypad device, one door controller device, and one LF antenna near 4B143. Patient elopement boundary #13 Stairway #7 install 1 LF antenna device, one indoor keypad device, one door controller device, and one delayed egress magnet lock device. Patient elopement boundary #14 Stairway #3 install 1 LF antenna device, one indoor keypad device, one door controller device, and one delayed egress magnet lock device. Patient elopement boundary #15 Stairway #4 install 1 LF antenna device, one indoor keypad device, one door controller device, and one delayed egress magnet lock device. Patient elopement boundary #16 Stairway #5 install 1 LF antenna device, one indoor keypad device, one door controller device, and one delayed egress magnet lock device. Patient elopement boundary #17 Stairway #6 install 1 LF antenna device, one indoor keypad device, one door controller device, and one delayed egress magnet lock device. Repeater #4 installed in hallway near 4A118 First Floor Install Requirements Patient elopement boundary #1 install one egress delayed magnet lock device near one indoor keypad device, one LF antenna, one door controller device, then one outdoor key pad near one egress delayed magnet lock device. Patient elopement boundary double doors #2 install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary doors #3 near install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary double doors #4 near room 1A114 install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary stairway #6 near room 1A102 install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary #5 single door near 1A109 room install one LF antenna, one door controller device, and one indoor keypad device. Patient elopement boundary #7 install one outdoor keypad device, one outdoor controller, and one gate electro magnetic lock device Install one Annunciator near room 1A115. Repeater #1 installed inside room 1A115. Disposal of Waste: Awarded services include: provide, maintain, and dispose all material waste and packaging associated with the wander guard system/products and/or waste generated during the installation services. Technical Support: 24/7/365 hour phone technical support and will supply support services for the duration of ownership of the equipment. Facility Engineering Technical Training: Technical training for overall maintenance and service of VA Beckley Engineering staff technical staff to include factory service training courses. Online or in person Annual Training shall include factory based training, on site, by national and local operations teams training, installation and in-servicing teams. Service and Operator Manuals: Vendor shall include: Electronic and hardcopy versions of both operators manual and technical service must include troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists manuals for equipment purchased. DVD or web based training for both operator s manual and service if available. Online/On-Site User Training: Upon install of the equipment, qualified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by the facility. Training must be offered 5 days a week for the first two weeks. The vendor shall provide one (2) copies of the operating manual to include schematics, installation, operation and maintenance and any other applicable manuals for system. Documentation shall be provided in English in hard copy and/or CD/DVD ROM if available. PART 3 INSPECTION AND ACCEPTANCE: The vendor is expected to comply with all required Federal, State and Local laws, licenses and regulations. It is the responsibility of the vendor to be in compliance and current with all applicable laws and licensing requirements. The government will inspect and accept goods and review vendor operational tests to ensure the equipment performs in accordance with the original equipment manufacturer (OEM) specifications. All beds will be accompanied with inspection verification document. Invoices: Each invoice submitted by vendor via tungsten must state the following minimum information: Vendor name Applicable Purchase Order number Award number and delivery/task order number assigned under the award Date of shipment Description of contract line item, including (when applicable) Item number Quantity for each item in the order Unit price and extended NOTES All Capability Statements/Responses to this Sources Sought notice shall be submitted via email contact@example.gov Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted in response to this Sources Sought notice. Responses to this Sources Sought notice must be received no later than 7/8/24 at 1:00 p.m. (Eastern Standard Time). This Sources Sought notice is to assist the VA in determines sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought notice. DISCLAIMER This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. End of Notice