6530--V-PRO maX 2 Sterilizer

Combined Synopsis-Solicitation for Commercial Items Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ (36C25024Q0794). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05. This solicitation is set-aside for Small Businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, Surgical Appliance and Supplies Manufacturing with a small business size standard of 800. The FSC/PSC is 4460. The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional Procurement Office (RPO) Central, 3140 Governor s Place Blvd, Suite 210, Kettering, OH 45409 is seeking to purchase Steris Ultrasonic Cleaner. All interested companies shall provide quotations for the following brand name only: Steris Supplies ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 3.00 EA V-PRO maX 2 Sterilizer 208-230V, 60Hz Cab SD EN GTIN: 00724995158354 LOCAL STOCK NUMBER: VP50002101 0002 3.00 EA Deinstall Large Hydrogen Peroxide Sterilizer Pricing Includes Evening/Weekend Installation Labor LOCAL STOCK NUMBER: SE6009621 0003 3.00 EA Disposal of Sterilizers and Generators- Pricing Includes Evening/Weekend Installation Labor LOCAL STOCK NUMBER: SE6045100071 0004 3.00 EA Install Large Hydrogen Peroxide Sterilizers Pricing Includes Evening/Weekend Installation Labor LOCAL STOCK NUMBER: SE600962 0005 3.00 EA 1ST YEAR DEEP-VACUUM PUMP SVC V-PRO MAX 2 (3 PM) LOCAL STOCK NUMBER: SE6009810000105 0006 3.00 EA Connect Assure Technology Networking Service Kit for Incubators, includes Parts and Labor LOCAL STOCK NUMBER: CATINCLAB3031 0007 3.00 EA Connect Assure Technology Annual Subscription Enables Data Export from Incubators LOCAL STOCK NUMBER: CATINCSUB3031 0008 1.00 EA Prepare and configure capital equipment to enable data export to CAT LOCAL STOCK NUMBER: CATPREP3030 0009 3.00 EA Connect Assure Technology Annual Subscription Enables Data Export from Capital Equipment LOCAL STOCK NUMBER: CATSUB3030 Delivery Instructions: All deliveries shall be made to: Dayton VA Medical Center, 4100 West Third Street, Dayton, Ohio 45428. The type of delivery order will be specified when the order is placed. Delivery shall be FBO destination provided 30 days after receipt of order (ARO). Place of Performance/Place of Delivery Dayton VA Medical Center 4100 West Third Street Dayton, Ohio 45428 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (SEP 2023) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (MAY 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MAY 2024) 52.228-5, Insurance-Work on a Government Installation (JAN 1997) FAR 52.233-2, Service of Protest (SEP 2006) VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition Of Commercial Items (APR 2020) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) VAAR 852.203-70, Commercial Advertising (May 2018) VAAR 852.246-71, Rejected Goods (Oct 2018) The following contract provisions apply to this acquisition: 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.216-1 TYPE OF CONTRACT (APR 1984) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum. Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 11:59pm local time, July 17, 2024, at contact@example.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact John Tschirhart Contract Specialist Network Contract Office (NCO) 10 Office: +1 (555) 000-0000 Email: contact@example.gov DEPARTMENT OF VETERANS AFFAIRS SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5 Acquisition Plan Action ID: 36C250-24-AP-2139 Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO 10), 3140 Governors Place Blvd, Suite 210, Kettering, Ohio 45409. in support of VISN 10, VA Health Care System at: Dayton VA Medical Center 4100 West Third Street Dayton, Ohio 45428 2237 No: 552-24-2-965-0017 Nature and/or Description of the Action Being Processed: This procurement is for V-PRO maX 2 Sterilizer in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This is a novel Firm Fixed Price (FFP) contract; this is an individual Justification and Approval (J&A). The Contracting Officer has determined a firm-fixed price (FFP) contract is appropriate for this acquisition. The total estimated cost/price of the contract, including assembly, installation, and training is $486,011.25. This estimate is based on the Independent Government Estimate (IGE) based on market research completed by the contract specialist. The anticipated award date is July 12, 2024. The anticipated delivery date is August 2024. Description of Supplies/Services Required to Meet the Agency s Needs: The Dayton VA Medical Center, Sterile Processing Service (SPS), has a new requirement for the acquisition of V-PRO maX 2 Low Temperature Sterilizers is the sterilizer that meets the needs of the department, because it is compatible with over 100 items that we currently sterilize. The purchase of the V-PRO maX 2 eliminates the need to redo all Standard Operating Procedures that have V-Pro compatible items listed for sterilization and eliminates the need to retrain staff. These units will give us the capability to process dual channel flexible scopes and dual and triple channel rigid scopes and sterilize mixed loads with Non-Lumen, Lumen, Flexible and Stainless-steel items up to 50 lbs. depending on configuration of load. We currently use the Steris V-Pro Max and the V-Pro Max 2 is the upgraded version of this unit. The consumables utilized for the V-Pro Max 2 are what we currently have in the system for the V-Pro Max and some are interchangeable with our Steris Cart washers, Instrument washers and Steam Sterilizers. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. - Competition is restricted on this procurement for the reason below: - - - - ( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements - - - - ( ) Unusual and Compelling Urgency - - - - ( ) - Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services - - - - ( ) International Agreement - - - - (x) Authorized or Required by Statute - - - - ( ) National Security - - - - ( ) Public Interest Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Steris-brand Sterile Processing equipment is required due to physical plant design. The architecture and engineering firm which designed the building made efforts to design the space as generically as possible to allow for a variety of possible awardees of equipment. Nonetheless, limited time and personnel mean that we could not consult with every possible manufacturer in designing the space. Sterile processing plants are equipment-intensive, and the dimensional and utilities requirements of each manufacturer s items are unique. Industry practice is to design such spaces around the equipment, with one manufacturer s equipment chosen as the basis of design (BOD). In this case, the BOD items that were chosen were Steris, for reasons outlined below. To compound matters, construction of the facility recently reached a point where a decision had to be made on where to make cuts in the building s concrete foundation, for routing of water and electricity to the machines. Determination of the locations of these cuts were dependent upon which manufacturer s equipment was expected to be purchased. These concrete cuts have been made and are based on Steris being the anticipated manufacturer of the items to be installed. The alternate option to the Steris brand Sterile Processing Equipment would be to redesign and retrofit the space to accommodate other brand processing equipment. If the space were to be redesigned and updated; the impact on the opening of the facility would be a two month delay and approximately $300,000 of building revisions. In addition to this it would cost $15,000 per day of delay costs. For 60 days of delay that equals $900,000. Furthermore, cutting the concrete foundation to accommodate another type of sterilizer would compromise building integrity. The Dayton VAMC SPS is currently in a workshare agreement with Wright Patterson AFB (WPAFB) SPS. All equipment between the two sites is the same so there is a familiarity in case the need arises in a contingency that WPAFB SPS technicians need to utilize our equipment and vice-versa. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Will post RFQ on contract opportunities as a brand name for a small business set a side. Steris is a large company who does have two SDVOSB distributors. I cannot set aside a SDVOSB because of the NMR. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum. Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the Government has been determined fair and reasonable by previously conducted market research by the researchers who have participated in the acquisition of the same equipment. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Techniques Used in Conducting Market Research: a. VetCert market research using only the NAICS code 339113 found 910 SDVOSB/VOSB vendors. 1st American Medical Distributors, Inc, was verified in VetCert, see P02.1 Veteran Small Business Certification 1st American Medical Distributors in eCMS briefcase. DME LLC, was verified in VetCert, see P02.1 Veteran Small Business Certification Derrah Morrison Enterprises in eCMS briefcase. b. GSA Advantage displayed several results using keywords: V-PRO maX 2 Sterilizer c. FPDS displayed 1 result. The one result, 1st American Medical Distributors is a authorized distributors of Steris. d. SBA Dynamic Small Business Search (DSBS) displayed zero results. Based upon the market research conducted and the resulting analysis, adequate sources of supply for small business concerns were obtained and after reviewing VA s VetCert database to identify verified and capable SDVOSBs and VOSBs, the data supports setting aside the procurement for a small business. Steris is a large company who does have two SDVOSB distributors. I cannot set aside a SDVOSB because of the NMR. This recommendation will be provided in the formal acquisition plan or will stand alone as the sole acquisition strategy document for small business determination for informal acquisition planning. Any Other Facts Supporting the Use of Other than Full and Open Competition: None Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: 1st American Medical Distributors, Inc. Derrah Morrison Enterprises, LLC A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: VA will continue to perform market research in attempts to find other sources before soliciting new awards for the same or similar future acquisitions of the services being acquired. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Christopher L. Wiggins Date SPS Chief Dayton VA Medical Center Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Gina P. Crank Date Contracting Officer NCO 10 One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. _____________________________ ________________________ Adam P. Weber Date Branch Chief Supplies Team #1 NCO 10