6540--Ophthalmic Ultrasound Console and System to Replace Aging System at DC

The Department of Veterans Affairs is seeking a Service-Disabled Veteran-Owned Small Business to procure and implement a new Ophthalmic Ultrasound Console and System to replace aging equipment at the Washington DC VA Medical Center. The solicitation, identified as 36C24526Q0588, is a combined synopsis and solicitation under NAICS code 334510 and PSC 6540, using Simplified Acquisition Procedures per FAR Part 12. Respondents must submit quotes via email to Zachary.Altner@va.gov by 1:00 p.m. EST on June 24, 2026. The contract is firm-fixed priced and requires delivery and full implementation within 90 days of award. The system must include an ultrasound console with biometry, three A-scan probes, a 50 MHz UBM probe, a 15 MHz and 20 MHz B-scan probe, DICOM software, clinical applications training, a height-adjustable cart with a keyboard tray, and a wireless nine-function footswitch. All equipment must be procured through manufacturer-approved channels with full manufacturer warranty and meet rigorous technical specifications including axial and lateral resolution standards, depth of field up to 20 mm, frame rates up to 16 Hz, and precise axial length measurements for all eye types, including those with dense cataracts. The contractor is responsible for on-site installation by certified personnel, comprehensive training for clinical staff covering operations, maintenance, safety, and troubleshooting, and delivery of a service report, warranty documentation, and an electronic operator’s manual within ten business days of completion. A joint inspection with the on-site point of contact is mandatory upon installation and again after all deficiencies are corrected, with final government acceptance contingent on full resolution of all identified issues. The contractor must coordinate delivery with the site POC, provide tracking information, and include the VA purchase order number—formatted as 688 followed by a letter and five digits—on all shipping documents. All removable media used on VA systems must be scanned for viruses by Biomedical Engineering prior to use, and hard drives from any replaced or repaired equipment remain the property of the VA. Contractors must identify themselves clearly as non-government personnel, supply necessary PPE, prevent damage to government property, and report any incidents immediately, assuming liability for replacement costs. Invoicing must be submitted electronically through Tungsten's Portal to VA’s IPPS, with payment coordinated via the VA Financial Services