66--Care tracker Brand Name or Equal

This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation will not be issued The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. This requirement is set aside for small business. Interested persons may submit offers, and all eligible offers received prior to September 16, 2011 will be considered by the Government. The NAICS code is 334119 and the size standard is 500 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-53. Responses shall be sent directly to the contracting officer via email. The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable). Please note, all of the line items are designated Brand Name or Equal: CLIN w/DESCRIPTION/QTY/UNIT/UNIT PRICE/TOTAL AMOUNT 001 40810-INTE-0000 - SOFTWARE ITEMS EIS MULTI FACILITY LICENSE 1EA $_________ $_________ 002 40705-INTE-0000 - ACCUMED ACCU-CARE RESIDENT DATA 1EA $_________ $_________ 003 11900-CARE-0000 - CARE TRACKER ADVANCED MODULE BUNDLE 7EA $_________ $_________ 004 10450-CARE-0000 - CRYSTAL REPORTS VERSION 11 DEV 1EA $_________ $_________ 005 10310-CARE-0000 - CARE TRACKER FACILITY LICENSE 7EA $_________ $_________ 006 11600-CARE-0000 - CARE TRACKER KIOSK SEAT 135EA $_________ $_________ 007 26940-POSI-0000 - KIOSK SHEET PROTECTORS 15" 136EA $_________ $_________ 008 27100-POSI-0000 - POSIFLEX 6815 W/PERSONA URU Sc 136EA $_________ $_________ 009 50825-TRAI-0000 - Follow up Training 2EA $_________ $_________ 010 50825-TRAI-0000 - CORPORATE TRAINING 2EA $_________ $_________ 011 50950-TRAI-0000 - IMPLEMENTATION SERVICE 1JB $_________ $_________ 012 50400-TRAI-0000 - RESOURCE ON-SITE TRAINING 14EA $_________ $_________ 013 70275-SUPP-0000 - ANNUAL RECURRING FEE ITEM CARE TRACKER ANNUAL PREMIUM SUPPORT 3YR $_________ $_________ 014 60960-MAIN-0000 - POSIFLEX KIOSK One year Extended Warranty 7EA $_________ $_________ GRAND TOTAL --- $______________ Description: Veterans Integrated Service Network (VISN 21) requires a commercial, integrated hardware and software solution for documenting, tracking, assessing, managing and costing front-line care in long-term care facilities. The system shall be web-based and operates on its own server's independent from the vendor or the VA's VistA. Care data are inputted at the point of care using wall-mounted touch-screen kiosks. Care data shall be accessed from any PC on the network and used to manage frontline staff by messaging to the kiosks and data crunching. The implementation shall include all required hardware, software, licensing, training, and ongoing advanced support as well as seamless integration with MDS 3.0. The system shall use 135 wall-mounted touch screen kiosks throughout the VISN to allow staff members to quickly and easily record supportive documentation of all types. Information for all departments shall be easily retrievable in a variety of formats for MDS completion, care planning, and staff management. VISN 21 requires installation, set-up, staff training, and ongoing support. The initial set-up shall include on-site training of VA staff and follow-up training after the first six months of operation. The ongoing support package shall include premium services for software maintenance, troubleshooting, repairs and updates on a 24/7 basis. 1. Kiosks. 135 wall-mounted touch screen kiosks with a 3 year warranty. The kiosks shall run a version of Windows XP and shall be capable of running antivirus and other protection software. The data shall be transmitted over the existing network and inputted through hardwire connections. The kiosks shall have wireless capabilities and handheld mobile input devices shall also be available for future applications. The bandwidth required for the kiosks shall not significantly affect existing data transmission rates. 2. Servers. Two dedicated servers for the system. One server shall run the applications and the second server the database. 3. Care Tracking Module. The care tracking module provides the primary functionality of the system, including resident/staff maintenance, assessment/series creation and customization, scheduling, help and tutorials, reports, kiosk alert reporting module, more than 100 pre-established management reports, enterprise-wide reporting, role-based access/security, and unlimited access to the management software from browser based workstations. System shall come with all applicable user licenses (i.e. one facility license for each facility using the system). 4. Charge Tracking Module. The charge tracker module provides additional primary functionality of the system, including resident/staff maintenance, item file maintenance, purchasing, restocking and par level adjustment features. The module shall come with all applicable user licenses (i.e. one facility license for each facility using the system). 5. Staff Messaging Module. The staff messaging module uses the kiosk as a way of communicating messages to the floor staff about specific resident conditions, general staff announcements, and tasks that need to be completed. Additionally, this allows messages to be sent to managers from the floor based upon answers to questions given on the kiosks. 6. Resident-Centered Programs Module. The resident-centered programs module tracks specific resident programs and goals such as documentation, including activities, restorative, toileting, turning and repositioning, and dietary, among others. Delivery, acceptance, and FOB Destination Point: SHIP TO: Items: 6, 7, 8 QTY 11 EA Department of Veterans Affairs VA Central California HCS Attn: Facility CIO 2615 E. Clinton Avenue Fresno, CA 93703-2223 Items: 6, 7, 8 QTY 11 EA Department of Veterans Affairs VA Pacific Island HCS Attn: Facility CIO 99-1093 Iwaena Street, Bay B Aiea, HI 96701 Items: 6, 7, 8 QTY 22 EA Department of Veterans Affairs VA Northern California HCS Attn: Facility CIO 10535 Hospital Way Sacramento, CA 95655 Items: All items except otherwise noted in this delivery schedule Qty for items 6, 7, 8 is 80 EA Department of Veterans Affairs VA Palo Alto HCS Attn: Facility CIO 3801 Miranda Avenue Palo Alto, CA 94304-1290 Items: 6, 7, 8 QTY 11 EA Department of Veterans Affairs VA Sierra Nevada HCS Attn: Facility CIO 975 Kirman Avenue Reno, NV 89502 Items: 7, 8 QTY 1 EA; item 14 All Department of Veterans Affairs San Francisco VA Medical Center Attn: Facility CIO 4150 Clement St San Francisco, CA 94121 Delivery Date: CLIN 0001-CLIN 0014 ____ Days ARO, SALIENT CHARACTERISTICS Any "Or Equal" products being offered must have the following salient characteristics: " Patient information system specifically designed for long-term care. " Collects data necessary for increasing VA fiscal reimbursement of high-cost care. " Meets requirements for a Legal Medical Record. " Proven compatibility with existing required VHA long-term care patient information system. " Biometric (thumbprint) login required for all entries ensures information security. " Pictographic point-of-care data entry most reliable for bedside nursing assistants and allied health professionals. " Pictographic entry permits accurate entry for new hires and temporary staff. " Time stamp record does not allow staff to copy documentation from prior shifts. " Allows local nurse administrator to create locally generated care questions and possible answers about care provision. " Aggregate data report functions allow real-time quality assurance after every shift. " Care Alert Report can be generated by any user, for across-shift observations necessary to prevent CMS sentinel events such as fecal impaction and dehydration. " Real time graphics show percent completion of bedside care for an individual patient so that compliance with care can be monitored within each shift. " Approved existing VistA interface. " Approved existing database interface with Accu-Care. Must be capable of importing admission/discharge/transfer (ADT) data from AccuMed running MDS 2.0 or 3.0. " Proven interface compatibility at another existing VA facility. Equal products shall provide seamless interface with currently installed base Care Tracker equipment at the San Francisco VAMC. If equipment/software is not completely compatible, then the vendor would also have to quote replacement of currently installed base of equipment/software at the San Francisco site along with installation and training for San Francisco. EVALUATION FOR AWARD Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule in Section B. The Government will award to the lowest priced, responsible, technically acceptable offeror. The following will be considered in determining if the item offered is an acceptable "equal." a. Must have features consistent with the brand name model. b. Must be similar in size or have similar dimensions the brand name model. c. Must have specified warranty. d. Must meet a specific technical or industry standard. INSTRUCTIONS TO OFFERORS Only electronic offers will be accepted. Offers are due to contact@example.gov by 3:00 PM PST September 8, 2011. ADDITIONAL SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (June 2010). FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Jan 2011) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.211-70 Service Data Manuals (Nov 1984) VAAR 852.211-73 Brand Name or Equal (Jan 2008) VAAR 852.215.70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Dec 2009) VAAR 852.246-70 Guarantee (Jan 2008) for the purposes of this clause, the fill-in is, "one year" VAAR 852.237-70 Contractor Responsibilities, For the purpose of this clause, the fill-in is, "All states where performance under this order occurs." VAAR 852.273.75 Security Requirements for Unclassified Information Technology Resources (Interim Oct 2008) VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008) FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Aug 2011) For the purposes of this clause, items (b) 1, 4, 6, 7, 9, 10, 13, 21, 24-31, 36, 37, 40 and 46 are considered checked and apply. FAR 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008). FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.209-7 Information Regarding Responsibility Matters (Jan 2011) FAR 52.211-6 Brand Name or Equal (Aug 1999) FAR 52.216-1 Type of Contract (Apr 1984) For the purpose of this clause, the fill-in is, "Firm-Fixed Price" FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) VAAR 852.233-71 Alternate Protest Procedure (Jan 1998) FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers: 1. Meeting the salient characteristics listed above. The Government will award to the lowest price, technically acceptable offeror. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Apr 2011): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx.