6625--Patient Lift Test Cart - SF 636-25-2-9998-0011- Deliver on/before 05/01/2025

This is a request for information only and it is not a solicitation announcement. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 335999. NAICS Code 335999 All Other Miscellaneous Electrical Equipment and Component Manufacturing Responses will be used by the Government to make appropriate acquisition decisions. See the Statement of work excerpt below. STATEMENT OF WORK: The Department of Veterans Affairs Central Iowa Health Care System (VA CIHCS) Biomedical Repair shop is responsible for the repair and maintenance of all medical and patient care equipment on site. This includes the patient lifts used to transport patients in and out of beds, to the bathroom and into wheelchairs. Presently there are over 180 lifts in use with an additional 10 lifts being installed into the new ICU area. Recently the Manufacture of the patient lifts in the hospital (Barrier Free/Horcher) has gone out of business, no longer supports the units, and has no parts to sell for repairs. This impacts us in two ways, the first being our present patient lift service vendor (Two B Access) is no longer able to get parts for the older units in the hospital which limits what they can do for maintenance. The second is we are not able to get parts or service for the newer units that just came out of warranty. Trying to renew the present service agreement with Two B Access will not be able to be accomplished due to fact they have a very limited access to parts for repairs. With Biomedical Repair taking on more of the Patient Lift service and repairs, this will require Biomedical Repair to test the weight limits and verify the units are operating properly which includes lifting 1000 pounds off the ground. Therefore, VA CIHCS requires the use of one (1) large patient lift weight system which will be used to verify each unit s operation and transport the 1000 pounds to and from its storage location. OBJECTIVE The objective of this purchase is to have a vendor supplying the transport cart, plate weights and a charging unit if necessary. They will also need to supply the Biomedical Repair Department with one weight transport cart to include 1000 pounds, training, and safety instruction on how to use the unit, proper storage, and use of any charging equipment. Due to the sheer weight of the equipment, unit safety is paramount. The following is a brief description of the patient lift weight cart: Salient Characteristics 1. An electric motorized drive cart able to transport, carry and lift to 1000 lbs. 2. Be designed to hold 1000 lbs. of plate weights so weights can be adjusted for need of the lift testing. 3. Weights need to be detachable from cart so cart can be maneuverable. 4. Unit must have the charging capacity to be used for eight hours continuously, and travel to the nears power source. Required Individual Line Items & Quantity of Items Item # Description/Part Number* Qty 1 CEILING LIFT LOAD TEST: E1000SCXHD1 1X E1000SCXHD1 ERGO EXPRESS, CUSTOM PLATFORM CART (ONE BASE) 1X 60673-300 SLING, LIFTING, 4', 2600# CAP. 1 2 WEIGHTS FOR CEILING LIFT LOAD TEST CART 1X 61269-001 KIT, WEIGHT BLOCK BASE, 100# UP TO 1500# BLOCK, 25# INCREMENTS 36X 6170-001 WEIGHT PLATE, 1/4" 25#, PLATED, CRS 1 3 CRATE, HD 36X70X65 ID, (OVER 1200#) 1 DELIVERY AND INSTALLATION OF EQUIPMENT Delivery: The patient lift weight cart shall be delivered within 30 days of contract award. The Contracting Officer s Representative will provide the Contractor in writing the exact dates, times, location, and contact information for delivery of the meter at the designated office within 15 days prior to delivery date. Removal of packing materials: Packing materials shall be removed by the vendor from the VA facility after the meter has been delivered, unpacked and installed. Installation: The exact dates of installation of the equipment shall be established by the Material Manager at the VA location. All equipment shall be installed no later than 30 May 2025. The COR shall have the right to change the final installation date of 30 May 2025, to a later date if required. Equipment Demonstration: Contractor will provide documentation on the maintenance and repair of the weight cart. The Contractor shall demonstrate that the equipment is properly functioning at the time of installation. This demonstration shall be accomplished pursuant to the operating instructions furnished with the equipment and in the presence of the VA authorized representative. MAINTENANCE AND SUPPORT The Contractor shall provide all preventive maintenance and emergency service, including replacement parts for the weight cart for a period of one year. Warranty will not begin until the unit has been tested and training of the Biomed staff has been completed. The contractor shall provide a company or organizational name/s that are served by maintenance servicing offices along with a contact name and telephone number. Vender will provide one set of schematics, electrical diagrams, and parts diagrams. TRAINING The contractor shall provide any/ all required operator training and equipment manuals needed for operation based upon manufacturer standards. The vendor shall train all key personnel identified by the VA Mail Manager at the time of or prior to installation of initial equipment. The training shall include training on the day-to-day use of the meter machine, use of report functions, daily maintenance of the machine, supply information, vendor contact information, and service call procedures. If further training is necessary by the Government, the contractor shall provide it on an as-needed basis. The time and date for the training shall be established by the VA Mail Manager and coordinated with the vendor POC. Training shall be completed by 15 June 2025, so that the new equipment may be used starting 15June 2025. The cost of all training shall be included in the cost of this contract and not as a separate cost item. On an as needed basis, within 3-5 working days of such requests by the VA, additional training and manuals may be required to maintain qualified key operators when personnel are relocated or retire, etc.