6640--IRRADIATOR FOR COLONY OF HUMANIZED MICE "BRAND NAME OR EQUAL TO RAD SOURCE" OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NON-RESPONSIVE.
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36C24526Q0761FederalResponse Deadline
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Department of Veterans Affairs is conducting market research through a Request for Information (RFI) to identify responsible sources capable of supplying a Rad Source Technologies RS 2000-Q2 X-ray Irradiator for the establishment of a humanized mouse colony at the Baltimore VA Medical Center. This initiative supports preclinical research into veteran-specific health conditions such as HIV, cancer, neuroinflammation, and PTSD by enabling the development of immune systems with human characteristics in immunodeficient mice. The equipment must be brand name or equal to the specified model, featuring a self-contained, non-isotopic X-ray emitter, 95% or greater dose uniformity, self-shielding compliant with 21 CFR 1020.40, and a 1,000-watt generator requiring no external cooling or specialized shielding. The system must plug into a standard 120 VAC outlet, weigh approximately 2,750 lbs, and include a data recording module that logs user ID, date, time, and total dose. Full delivery, installation, calibration, dose mapping, radiation survey, and operational training must be completed within 60 days of contract award at the designated site in Room BB-120 of the VA Maryland Health Care System, with delivery restricted to business hours Monday through Friday and excluded from federal holidays and weekends. Respondents must be registered in SAM.gov with a valid Unique Entity ID and current representations and certifications completed. Mandatory documentation includes an OEM authorization letter from Rad Source Technologies or an authorized distributor; failure to provide this results in automatic disqualification. A completed Buy American Certificate (FAR 52.225-2) is required, along with responses to 14 specific qualification questions covering business size status, manufacturer or distributor role, product specifications, FSS/GSA or SEWP V contract status if applicable, warranty details, point of contact information, and delivery timeline. All submissions must be sent electronically to Mohsin.Abbas2@va.gov by August 14, 2026, at 3:00 PM EST, with no telephone responses accepted. The government will evaluate responses as a Lowest Price Technically Acceptable (LPTA) acquisition under a Firm-Fixed Price contract, giving priority to technically compliant offers with the lowest price. Any proprietary information submitted will be handled as confidential, and responding to this RFI does not constitute a commitment to procure. Award is contingent upon successful SAM registration and, if claimed
General Info
U.S. VA seeks RS 2000-Q2 X-ray irradiator for humanized mouse research, with strict specs, 60-day delivery, and required documentation by August 14, 2026.
Agency
Department Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)View Agency
NAICS
334516 - Analytical Laboratory Instrument ManufacturingView NAICS
Place of Performance
MDSet-Aside
NONE
Timeline
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Organization & Contact Information
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AgencyDepartment Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)
Contacts1 person available
OfficeLINTHICUM, MD, 21090, USA
Organization / Agency
Department Of Veterans Affairs → 245-NETWORK Contract Office 5 (36C245)
View Agency ProfileOffice AddressLINTHICUM, MD, 21090, USA
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Full Description
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THIS REQUEST FOR INFORMATION (RFI) - IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
SEE ATTACHMENT FOR DETAILS:
IRRADIATOR FOR COLONY OF HUMANIZED MICE
BRAND NAME OR EQUALTO RAD SOURCE TECHNOLOGIES IAW SOW .
* OEM DISTRIBUTOR/AUTHORIZATION LETTER FROM THE MANUFACTURER IS REQUIRED FOR ALL RESPONSES, IF NO OEM LETTER IS SUPPLIED THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE & THE VENDOR WILL BE DIS-QUALIFIED AT THE TIME RFI WILL CLOSE *.
* MUST COMPLETE THE BUY AMERICAN CERTIFICATE - FAR 52.225-2 *.
* IF THE VENDOR DON T PROVIDE THE ANSWERS FOR ALL THE FOLLOWING QUESTIONS (1-14). ** THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE & VENDOR WILL BE DISQUALIFIED AT THE TIME RFI WILL CLOSE *.
This is a requirement for:
U.S. Department of Veterans Affairs VA Medical Center (VAMC).
DESCRIPTION: The Baltimore VAMC requires the contractor to deliver within 60 days from contract award to the VA medical facility warehouse below during normal business hours from 8:00 a.m. to 3:30 p.m. (EST), Monday through Friday:
Delivery to: U.S. Department of Veterans Affairs Washington DC VA Medical Center WAREHOUSE/ATTN: 10 North Greene Street Baltimore, MD 21201.
DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Note: The contractor shall deliver the required commodities (Please see attachments) no later than 60 days or less from the date of the award, otherwise directed by the Contracting Officer (CO). Commodities shall not be delivered to the Government site on Federal holidays or weekends unless directed by the CO. Delivery shall be made between the hours of 8:00 am and 3:30 pm at the delivery location, during normal workday business hours. The U.S. Government is Performing Market Research to identify responsible sources who have the skills, experience, and knowledge required to successfully meet the requirements. Information received from Market Research will determine the best acquisition strategy and if responsible sources exist for competition, and/or a total Small Business Set-Aside. This is only for Market Research but may result in an invitation to an open discussion with the U.S. Government. This notice is not to be construed as a commitment by the U.S. Government. All information is to be submitted at no cost or obligation to the U.S. Government. Any information submitted by respondents to this notice is strictly voluntary. Propriety information or trade secrets should be clearly marked. The information received will not be returned. The U.S. Government reserves the right to reject, in whole or in part, any private sector input as a result of this Sources Sought notice/market survey. The U.S. Government is not obligated to notify respondents of the results of this notice. All responses to this Sources Sought must be submitted to the point of contact listed herein. This does not constitute a commitment, implied or otherwise, that procurement will be accomplished and is not a request for proposal or invitation for bid. Responding to this notice in no manner guarantees a contract will be awarded.
** MUST ANSWER ALL THE FOLLOWING QUESTIONS (FROM 1 TO 14) TO QUALIFY FOR THIS SOLICITATION ** **Respondents to this source sought announcement capable of manufacturing these items should at a minimum provide the following information for U.S. Government review** Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.
Is your company considered small under the NAICS code identified under this RFI?
Are you the manufacturer or distributor of the items being referenced above?
Must provide the Manufacture Name (OEM) & Manufacturer Part (MPN).
Must complete the Buy American Certificate. FAR 52.225-2.
If you are not a manufacturer. The company shall provide an OEM authorized distributor or reseller letter from original equipment manufacturers (OEM) to qualify for this requirement. If no OEM letter will be provided. The vendor will be considered nonresponsive, and the vendor will be disqualified at the time source sought notice (RFI) will close.
Does all the items are on FSS/GSA. If the answer is yes. Please provide the FSS/GSA Contract Number and special item number (SIN) & OEM Letter from the Manufacturer that you are authorized to sell this product.
Does all the items are on NAC/SAC or SEWP V. Please provide the contract number.
Please provide general pricing for your products/solutions for market research purposes.
Legal Business/Company Name (as it is indicated in https://sam.gov ).
Unique Entity ID UEI (SAM).
Warranty Information (Can be a separate attachment).
Point of Contact Name, Telephone number and email address.
Must provide the estimated delivery time frame after award. For example: Within 30 days ARO, 60 days ARO, Within 90 days ARO.
The Government intends to award a Firm-Fixed Price (FFP) contract for this purchase. To be considered for award, prospective quoters must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov . Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov. PRIOR TO AWARD and through final payment and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED. SDVOSB and VOSB socio-economic categories MUST be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.
Responses to this notice shall be submitted via email: Mohsin.Abbas2@va.gov. No Telephone responses shall not be accepted. Responses must be received no later than Friday, August 14, 2026, by 3:00 PM (EST).
Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought notice, a solicitation announcement may or may not be published in SAM.GOV/Open Market or GSA eBuy.
CONTRACT TYPE. Firm-Fixed Priced Contract
Evaluation Factors. Brand Name or equal to Rad Source. Required features IAW SOW. OEM Authorization/distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFI will close. Delivery Lead Times. Completed Buy American Certificate. The Government will evaluate offers in IAW with the policies and procedures of part 25 of the Federal Acquisition Regulation (FAR). Price.
B.3 STATEMENT OF WORK
STATEMENT OF WORK (SOW) CONTRACTING OFFICER S REPRESENTATIVE (COR):
Name: Tim Foley Section: Research & Development Service (BT/151) Address: VAMHCS, 10 North Greene Street Baltimore, Maryland 21201 Phone Number: 410-605-7000 x53421 Fax Number: 410-605-7906 E-Mail Address: timothy.foley2@va.gov
2. CONTRACT TITLE: Irradiator for Humanized Mice Core BACKGROUND: The VA Maryland Health Care System (VAMHCS) Research and Development (R&D) Service has received FY26 Lab Animal Major equipment (LAM) funding to establish a colony of ~400 mice with humanized immune systems. This will allow VAMHCS scientists to create more relevant animal models for preclinical biomedical research. Humanized mice enable the study of human immune mechanisms that underlie diseases disproportionately affect Veterans, including chronic viral infections (e.g, HIV), cancer, neuroinflammation, age-associated immune dysfunction, Gulf War Illness (GWI) and PTSD. Thus, humanized mice are crucial for bridging the gap between animal research and human clinical application, allowing for more accurate, "personalized" testing of treatments for Veteran-specific health challenges.
4. SCOPE: To create humanized mice, immunodeficient newborn pups will be exposed to x-ray radiation to irradicate their immune systems. Human CD34+ Hematopoietic Stem Cells (HSCs), isolated from human cord blood, will then be injected into mice and this will develop into immune systems which will have 30-70% human characteristics. Treatments will then be trialed to better understand the molecular scientific mechanisms of how the disease interacts with the treatment. Irradiator specifications: Brand name or equal to the Rad Source Technology RS 2000-Q2 X-ray Irradiator: Line-Item Description Quantity Rad Source RS 2000-Q2 Irradiator with: Self-contained X-ray emitter with non-isotopic operation/no radioactive source, requiring no nuclear licensing Does uniformity ratio of 95% or greater Self-shielded requiring no specialized shielding in the room it operates in Meets all radiation safety requirements specified in Federal Regulation 21 CFR 1020.40 1,000 W generator with an internal cooling system requiring no water connections or external chillers Electrical Requirements: 208-240 V, Single Phase, 30 A, 50-60 Hz Plugs into a standard 120 VAC outlet Equipment Weight: Approx. 2,750 Equipment Dimensions: 43 W x 75 H x 36 Internal Chamber Dimensions: 17.5 W x 15.5 H x 16.75 Data Recording Module (User ID, Date, Time, and Total Dose)
1 each Installation, Training, Warranty and RS 2000-Q2 1KW 12-month service agreement extended. Installation of the irradiator into room BB-120 once components are delivered. Installation includes assembly and calibration, dose mapping and radiation survey. Operational training for device usage after the installation is complete 1 year or 3,200 hours Warranty on Parts, Labor, and Travel
1 Each
5. SPECIFIC TASKS: The vendor will provide delivery of the irradiator, installation and training within 60 days of contract award. The place of performance is: VA Maryland Health Care System Research and Development Veterinary Medical Unit 10 N. Green Street BB-120 Baltimore, MD 21201 5.1 TASK 1 - ENTERPRISE MANAGEMENT CONTROLS. 5.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide centralized administrative, clerical, documentation and related functions. The contractor will provide a brand name or equal to Rad Source Technologies 2000-Q2 X-ray Irradiator with: Line-Item Description Quantity Rad Source RS 2000-Q2 Irradiator with: Self-contained X-ray emitter with non-isotopic operation/no radioactive source, requiring no nuclear licensing Does uniformity ratio of 95% or greater Self-shielded requiring no specialized shielding in the room it operates in Meets all radiation safety requirements specified in Federal Regulation 21 CFR 1020.40 1,000 W generator with an internal cooling system requiring no water connections or external chillers Electrical Requirements: 208-240 V, Single Phase, 30 A, 50-60 Hz Plugs into a standard 120 VAC outlet Equipment Weight: Approx. 2,750 Equipment Dimensions: 43 W x 75 H x 36 Internal Chamber Dimensions: 17.5 W x 15.5 H x 16.75 Data Recording Module (User ID, Date, Time, and Total Dose)
1 each Installation, Training, Warranty and RS 2000-Q2 1KW 12-month service agreement extended. Installation of the irradiator into room BB-120 once components are delivered. Installation includes assembly and calibration, dose mapping and radiation survey. Operational training for device usage after the installation is complete 1 year or 3,200 hours Warranty on Parts, Labor, and Travel
1 Each
The COR should inspect and discuss with vendor to confirm that contracting tasks have been progressed and performed in accordance with SOW and in timely manner. He/She should report to evaluate the work in relation to contractual requirements. DELIVERABLES:
The delivery of a Rad Source Technologies 2000-Q2 X-ray Irradiator
5.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract. The contractor will include delivery, equipment installation and training, and a one-year warranty in the purchase price. Deliverables: The equipment installation and training status report generated by the installation technician upon completion of installation and training. 6. PERFORMANCE MONITORING: Principle Investigator will ensure validity of work in cooperation with sales engineers if the need arises. Technical support is available for the equipment by phone and email for the project. On-site consulting M-F 7:30 AM-5 PM EST with advanced notice is also available at extra charge. 7. SECURITY REQUIREMENTS: N/A. No special security requirements are necessary 8. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI). No special security requirements are necessary
9. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS. a. Identification of Possible Follow-on Work. N/A b. Identification of Potential Conflicts of Interest (COI). N/A c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions.
The P.I. and vendor will discuss any special requirements for sample shipping and set up. Items will be packaged and itemized on all invoices. The equipment will be delivered to the main receiving dock at 10 N Greene St, the dock is approximately 4 feet high, 10 feet deep, and 20 feet wide-
A box truck is recommended for delivery rather than a semi-trailer because of the navigation to the dock from the street. Upon delivery the components of the irradiator will be unloaded and unpacked, positioned in rooms BB-120 then assembled. The dimensions of room BB-120 are 175 square feet. Usage training will then be provided. e. Inspection and Acceptance Criteria. Acceptance based on quality of performance at set-up. Dose mapping and a radiation survey will be conducted by the vendor using handheld multi-radiation survey meter on the entirety of the unit. This is to ensure compliance with FDA requirements of an emission limit of 0.5 mR in one hour at any point 5 cm from the external surface. 10. RISK CONTROL: There are no risk factors of concern, VAMHCS Radiation Safety has noted x-ray irradiators are self-shielded without a radioactive isotope. The vendor will ensure that the irradiator is compliance with FDA requirements of an emission limit of 0.5 mR in one hour at any point 5 cm from the external surface.
11. PLACE OF PERFORMANCE. VA Maryland Health Care System Research and Development Veterinary Medical Unit 10 N. Green Street BB-120 Baltimore, MD 21201
12. PERIOD OF PERFORMANCE: Delivery is expected within 60 days ARO.
13. Government Tax Exempt Status This acquisition will be made by the United States government and as such is exempt from all federal, state and local taxes. 12. INVOICING: Contractor shall submit a consolidated invoice monthly in arrears of the month for which services are being billed. One all-inclusive monthly invoice shall be provided, which shall contain an invoice number, contract number, obligations order number, and an itemized list of services provided. An acceptable master (all-inclusive) itemized list of services shall be agreed to between the Contractor and the COR prior to submission of the first invoice.
All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
VA s Electronic Invoice Presentment and Payment System (IPPS) The VA Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website to begin submitting electronic invoices, free of charge:
http://www.tungsten-network.com/US/en/veterans-affairs/.
More information on the VA FSC is available at: http://www.fsc.va.gov/einvoice.asp.
Vendor e-Invoice Set-Up Information:
To begin submitting your electronic invoices to the VA FSC for payment processing, free of charge, please contact Tungsten at the phone number below or email address:
Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice Email: VA.Registration@Tungsten-Network.com. If you have a question about the e-invoicing program or Tungsten, please contact the FSC at the Below phone number email address. FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice Email: vafsccshd@va.gov
13. CONTRACT TYPE: Firm-Fixed Priced Contract.
14. EVALUATIONS FACTOR:
Brand Name or Equal to Rad Source Technologies. Required features IAW SOW. OEM Authorization/distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFI will close. Delivery Lead Times. Completed Buy American Certificate. The Government will evaluate offers in IAW with the policies & procedures of part 25 of the Federal Acquisition Regulation (FAR). Price.
LINE - ITEM DESCRIPTION
BRAND NAME OR EQUAL TO RAD SOURCE IAW SOW B.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001
1.00 EA __________________ __________________
RAD SOURCE RS 2000-Q2 1KW X- RAY IRRADIATOR WITH: Self-contained X-ray emitter with non-isotopic operation/no radioactive source, requiring no nuclear licensing Does uniformity ratio of 95% or greater Self-shielded requiring no specialized shielding in the room it operates in Meets all radiation safety requirements specified in Federal Regulation 21 CFR 1020.40 1,000 W generator with an internal cooling system requiring no water connections or external chillers Electrical Requirements: 208-240 V, Single Phase, 30 A, 50-60 Hz Plugs into a standard 120 VAC outlet Equipment Weight: Approx. 2,750 Equipment Dimensions: 43 W x 75 H x 36 Internal Chamber Dimensions: 17.5 W x 15.5 H x 16.75 Data Recording Module (User ID, Date, Time, and Total Dose) "BRAND NAME OR EQUAL TO RAD SOURCE IAW SOW" CONTRACT TYPE: FIRM-FIXED PRICE PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies MANUFACTURER PART NUMBER (MPN): RS 2000-Q2 LOCAL STOCK NUMBER: RS 2000-Q2
0002
1.00 EA __________________ __________________
INSTALLATION, TRAINING AND WARRANTY & RS 2000-Q2 1KW 12-MONTH SERVICE AGREEMENT EXTENDED. Installation of the irradiator into room BB-120 once components are delivered. Installation includes assembly and calibration, dose mapping and radiation survey. Operational training for device usage after the installation is complete 1 year or 3,200 hours Warranty on Parts, Labor, and Travel "BRAND NAME OR EQUAL TO RAD SOURCE IAW SOW" CONTRACTTYPE: FIRM-FIXED PRICE PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies MANUFACTURER PART NUMBER (MPN): N/A LOCAL STOCK NUMBER: N/A
GRAND TOTAL __________________
SEE ATTACHMENT FOR DETAILS:
IRRADIATOR FOR COLONY OF HUMANIZED MICE
BRAND NAME OR EQUALTO RAD SOURCE TECHNOLOGIES IAW SOW .
* OEM DISTRIBUTOR/AUTHORIZATION LETTER FROM THE MANUFACTURER IS REQUIRED FOR ALL RESPONSES, IF NO OEM LETTER IS SUPPLIED THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE & THE VENDOR WILL BE DIS-QUALIFIED AT THE TIME RFI WILL CLOSE *.
* MUST COMPLETE THE BUY AMERICAN CERTIFICATE - FAR 52.225-2 *.
* IF THE VENDOR DON T PROVIDE THE ANSWERS FOR ALL THE FOLLOWING QUESTIONS (1-14). ** THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE & VENDOR WILL BE DISQUALIFIED AT THE TIME RFI WILL CLOSE *.
This is a requirement for:
U.S. Department of Veterans Affairs VA Medical Center (VAMC).
DESCRIPTION: The Baltimore VAMC requires the contractor to deliver within 60 days from contract award to the VA medical facility warehouse below during normal business hours from 8:00 a.m. to 3:30 p.m. (EST), Monday through Friday:
Delivery to: U.S. Department of Veterans Affairs Washington DC VA Medical Center WAREHOUSE/ATTN: 10 North Greene Street Baltimore, MD 21201.
DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Note: The contractor shall deliver the required commodities (Please see attachments) no later than 60 days or less from the date of the award, otherwise directed by the Contracting Officer (CO). Commodities shall not be delivered to the Government site on Federal holidays or weekends unless directed by the CO. Delivery shall be made between the hours of 8:00 am and 3:30 pm at the delivery location, during normal workday business hours. The U.S. Government is Performing Market Research to identify responsible sources who have the skills, experience, and knowledge required to successfully meet the requirements. Information received from Market Research will determine the best acquisition strategy and if responsible sources exist for competition, and/or a total Small Business Set-Aside. This is only for Market Research but may result in an invitation to an open discussion with the U.S. Government. This notice is not to be construed as a commitment by the U.S. Government. All information is to be submitted at no cost or obligation to the U.S. Government. Any information submitted by respondents to this notice is strictly voluntary. Propriety information or trade secrets should be clearly marked. The information received will not be returned. The U.S. Government reserves the right to reject, in whole or in part, any private sector input as a result of this Sources Sought notice/market survey. The U.S. Government is not obligated to notify respondents of the results of this notice. All responses to this Sources Sought must be submitted to the point of contact listed herein. This does not constitute a commitment, implied or otherwise, that procurement will be accomplished and is not a request for proposal or invitation for bid. Responding to this notice in no manner guarantees a contract will be awarded.
** MUST ANSWER ALL THE FOLLOWING QUESTIONS (FROM 1 TO 14) TO QUALIFY FOR THIS SOLICITATION ** **Respondents to this source sought announcement capable of manufacturing these items should at a minimum provide the following information for U.S. Government review** Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.
Is your company considered small under the NAICS code identified under this RFI?
Are you the manufacturer or distributor of the items being referenced above?
Must provide the Manufacture Name (OEM) & Manufacturer Part (MPN).
Must complete the Buy American Certificate. FAR 52.225-2.
If you are not a manufacturer. The company shall provide an OEM authorized distributor or reseller letter from original equipment manufacturers (OEM) to qualify for this requirement. If no OEM letter will be provided. The vendor will be considered nonresponsive, and the vendor will be disqualified at the time source sought notice (RFI) will close.
Does all the items are on FSS/GSA. If the answer is yes. Please provide the FSS/GSA Contract Number and special item number (SIN) & OEM Letter from the Manufacturer that you are authorized to sell this product.
Does all the items are on NAC/SAC or SEWP V. Please provide the contract number.
Please provide general pricing for your products/solutions for market research purposes.
Legal Business/Company Name (as it is indicated in https://sam.gov ).
Unique Entity ID UEI (SAM).
Warranty Information (Can be a separate attachment).
Point of Contact Name, Telephone number and email address.
Must provide the estimated delivery time frame after award. For example: Within 30 days ARO, 60 days ARO, Within 90 days ARO.
The Government intends to award a Firm-Fixed Price (FFP) contract for this purchase. To be considered for award, prospective quoters must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov . Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov. PRIOR TO AWARD and through final payment and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED. SDVOSB and VOSB socio-economic categories MUST be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.
Responses to this notice shall be submitted via email: Mohsin.Abbas2@va.gov. No Telephone responses shall not be accepted. Responses must be received no later than Friday, August 14, 2026, by 3:00 PM (EST).
Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought notice, a solicitation announcement may or may not be published in SAM.GOV/Open Market or GSA eBuy.
CONTRACT TYPE. Firm-Fixed Priced Contract
Evaluation Factors. Brand Name or equal to Rad Source. Required features IAW SOW. OEM Authorization/distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFI will close. Delivery Lead Times. Completed Buy American Certificate. The Government will evaluate offers in IAW with the policies and procedures of part 25 of the Federal Acquisition Regulation (FAR). Price.
B.3 STATEMENT OF WORK
STATEMENT OF WORK (SOW) CONTRACTING OFFICER S REPRESENTATIVE (COR):
Name: Tim Foley Section: Research & Development Service (BT/151) Address: VAMHCS, 10 North Greene Street Baltimore, Maryland 21201 Phone Number: 410-605-7000 x53421 Fax Number: 410-605-7906 E-Mail Address: timothy.foley2@va.gov
2. CONTRACT TITLE: Irradiator for Humanized Mice Core BACKGROUND: The VA Maryland Health Care System (VAMHCS) Research and Development (R&D) Service has received FY26 Lab Animal Major equipment (LAM) funding to establish a colony of ~400 mice with humanized immune systems. This will allow VAMHCS scientists to create more relevant animal models for preclinical biomedical research. Humanized mice enable the study of human immune mechanisms that underlie diseases disproportionately affect Veterans, including chronic viral infections (e.g, HIV), cancer, neuroinflammation, age-associated immune dysfunction, Gulf War Illness (GWI) and PTSD. Thus, humanized mice are crucial for bridging the gap between animal research and human clinical application, allowing for more accurate, "personalized" testing of treatments for Veteran-specific health challenges.
4. SCOPE: To create humanized mice, immunodeficient newborn pups will be exposed to x-ray radiation to irradicate their immune systems. Human CD34+ Hematopoietic Stem Cells (HSCs), isolated from human cord blood, will then be injected into mice and this will develop into immune systems which will have 30-70% human characteristics. Treatments will then be trialed to better understand the molecular scientific mechanisms of how the disease interacts with the treatment. Irradiator specifications: Brand name or equal to the Rad Source Technology RS 2000-Q2 X-ray Irradiator: Line-Item Description Quantity Rad Source RS 2000-Q2 Irradiator with: Self-contained X-ray emitter with non-isotopic operation/no radioactive source, requiring no nuclear licensing Does uniformity ratio of 95% or greater Self-shielded requiring no specialized shielding in the room it operates in Meets all radiation safety requirements specified in Federal Regulation 21 CFR 1020.40 1,000 W generator with an internal cooling system requiring no water connections or external chillers Electrical Requirements: 208-240 V, Single Phase, 30 A, 50-60 Hz Plugs into a standard 120 VAC outlet Equipment Weight: Approx. 2,750 Equipment Dimensions: 43 W x 75 H x 36 Internal Chamber Dimensions: 17.5 W x 15.5 H x 16.75 Data Recording Module (User ID, Date, Time, and Total Dose)
1 each Installation, Training, Warranty and RS 2000-Q2 1KW 12-month service agreement extended. Installation of the irradiator into room BB-120 once components are delivered. Installation includes assembly and calibration, dose mapping and radiation survey. Operational training for device usage after the installation is complete 1 year or 3,200 hours Warranty on Parts, Labor, and Travel
1 Each
5. SPECIFIC TASKS: The vendor will provide delivery of the irradiator, installation and training within 60 days of contract award. The place of performance is: VA Maryland Health Care System Research and Development Veterinary Medical Unit 10 N. Green Street BB-120 Baltimore, MD 21201 5.1 TASK 1 - ENTERPRISE MANAGEMENT CONTROLS. 5.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide centralized administrative, clerical, documentation and related functions. The contractor will provide a brand name or equal to Rad Source Technologies 2000-Q2 X-ray Irradiator with: Line-Item Description Quantity Rad Source RS 2000-Q2 Irradiator with: Self-contained X-ray emitter with non-isotopic operation/no radioactive source, requiring no nuclear licensing Does uniformity ratio of 95% or greater Self-shielded requiring no specialized shielding in the room it operates in Meets all radiation safety requirements specified in Federal Regulation 21 CFR 1020.40 1,000 W generator with an internal cooling system requiring no water connections or external chillers Electrical Requirements: 208-240 V, Single Phase, 30 A, 50-60 Hz Plugs into a standard 120 VAC outlet Equipment Weight: Approx. 2,750 Equipment Dimensions: 43 W x 75 H x 36 Internal Chamber Dimensions: 17.5 W x 15.5 H x 16.75 Data Recording Module (User ID, Date, Time, and Total Dose)
1 each Installation, Training, Warranty and RS 2000-Q2 1KW 12-month service agreement extended. Installation of the irradiator into room BB-120 once components are delivered. Installation includes assembly and calibration, dose mapping and radiation survey. Operational training for device usage after the installation is complete 1 year or 3,200 hours Warranty on Parts, Labor, and Travel
1 Each
The COR should inspect and discuss with vendor to confirm that contracting tasks have been progressed and performed in accordance with SOW and in timely manner. He/She should report to evaluate the work in relation to contractual requirements. DELIVERABLES:
The delivery of a Rad Source Technologies 2000-Q2 X-ray Irradiator
5.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract. The contractor will include delivery, equipment installation and training, and a one-year warranty in the purchase price. Deliverables: The equipment installation and training status report generated by the installation technician upon completion of installation and training. 6. PERFORMANCE MONITORING: Principle Investigator will ensure validity of work in cooperation with sales engineers if the need arises. Technical support is available for the equipment by phone and email for the project. On-site consulting M-F 7:30 AM-5 PM EST with advanced notice is also available at extra charge. 7. SECURITY REQUIREMENTS: N/A. No special security requirements are necessary 8. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI). No special security requirements are necessary
9. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS. a. Identification of Possible Follow-on Work. N/A b. Identification of Potential Conflicts of Interest (COI). N/A c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions.
The P.I. and vendor will discuss any special requirements for sample shipping and set up. Items will be packaged and itemized on all invoices. The equipment will be delivered to the main receiving dock at 10 N Greene St, the dock is approximately 4 feet high, 10 feet deep, and 20 feet wide-
A box truck is recommended for delivery rather than a semi-trailer because of the navigation to the dock from the street. Upon delivery the components of the irradiator will be unloaded and unpacked, positioned in rooms BB-120 then assembled. The dimensions of room BB-120 are 175 square feet. Usage training will then be provided. e. Inspection and Acceptance Criteria. Acceptance based on quality of performance at set-up. Dose mapping and a radiation survey will be conducted by the vendor using handheld multi-radiation survey meter on the entirety of the unit. This is to ensure compliance with FDA requirements of an emission limit of 0.5 mR in one hour at any point 5 cm from the external surface. 10. RISK CONTROL: There are no risk factors of concern, VAMHCS Radiation Safety has noted x-ray irradiators are self-shielded without a radioactive isotope. The vendor will ensure that the irradiator is compliance with FDA requirements of an emission limit of 0.5 mR in one hour at any point 5 cm from the external surface.
11. PLACE OF PERFORMANCE. VA Maryland Health Care System Research and Development Veterinary Medical Unit 10 N. Green Street BB-120 Baltimore, MD 21201
12. PERIOD OF PERFORMANCE: Delivery is expected within 60 days ARO.
13. Government Tax Exempt Status This acquisition will be made by the United States government and as such is exempt from all federal, state and local taxes. 12. INVOICING: Contractor shall submit a consolidated invoice monthly in arrears of the month for which services are being billed. One all-inclusive monthly invoice shall be provided, which shall contain an invoice number, contract number, obligations order number, and an itemized list of services provided. An acceptable master (all-inclusive) itemized list of services shall be agreed to between the Contractor and the COR prior to submission of the first invoice.
All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
VA s Electronic Invoice Presentment and Payment System (IPPS) The VA Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website to begin submitting electronic invoices, free of charge:
http://www.tungsten-network.com/US/en/veterans-affairs/.
More information on the VA FSC is available at: http://www.fsc.va.gov/einvoice.asp.
Vendor e-Invoice Set-Up Information:
To begin submitting your electronic invoices to the VA FSC for payment processing, free of charge, please contact Tungsten at the phone number below or email address:
Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice Email: VA.Registration@Tungsten-Network.com. If you have a question about the e-invoicing program or Tungsten, please contact the FSC at the Below phone number email address. FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice Email: vafsccshd@va.gov
13. CONTRACT TYPE: Firm-Fixed Priced Contract.
14. EVALUATIONS FACTOR:
Brand Name or Equal to Rad Source Technologies. Required features IAW SOW. OEM Authorization/distributor letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFI will close. Delivery Lead Times. Completed Buy American Certificate. The Government will evaluate offers in IAW with the policies & procedures of part 25 of the Federal Acquisition Regulation (FAR). Price.
LINE - ITEM DESCRIPTION
BRAND NAME OR EQUAL TO RAD SOURCE IAW SOW B.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001
1.00 EA __________________ __________________
RAD SOURCE RS 2000-Q2 1KW X- RAY IRRADIATOR WITH: Self-contained X-ray emitter with non-isotopic operation/no radioactive source, requiring no nuclear licensing Does uniformity ratio of 95% or greater Self-shielded requiring no specialized shielding in the room it operates in Meets all radiation safety requirements specified in Federal Regulation 21 CFR 1020.40 1,000 W generator with an internal cooling system requiring no water connections or external chillers Electrical Requirements: 208-240 V, Single Phase, 30 A, 50-60 Hz Plugs into a standard 120 VAC outlet Equipment Weight: Approx. 2,750 Equipment Dimensions: 43 W x 75 H x 36 Internal Chamber Dimensions: 17.5 W x 15.5 H x 16.75 Data Recording Module (User ID, Date, Time, and Total Dose) "BRAND NAME OR EQUAL TO RAD SOURCE IAW SOW" CONTRACT TYPE: FIRM-FIXED PRICE PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies MANUFACTURER PART NUMBER (MPN): RS 2000-Q2 LOCAL STOCK NUMBER: RS 2000-Q2
0002
1.00 EA __________________ __________________
INSTALLATION, TRAINING AND WARRANTY & RS 2000-Q2 1KW 12-MONTH SERVICE AGREEMENT EXTENDED. Installation of the irradiator into room BB-120 once components are delivered. Installation includes assembly and calibration, dose mapping and radiation survey. Operational training for device usage after the installation is complete 1 year or 3,200 hours Warranty on Parts, Labor, and Travel "BRAND NAME OR EQUAL TO RAD SOURCE IAW SOW" CONTRACTTYPE: FIRM-FIXED PRICE PRINCIPAL NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing PRODUCT/SERVICE CODE: 6640 - Laboratory Equipment and Supplies MANUFACTURER PART NUMBER (MPN): N/A LOCAL STOCK NUMBER: N/A
GRAND TOTAL __________________
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