6JD Office Cleaning Services

The contract involves providing daytime office cleaning services at the Kilmer Building in Broome County for the NYS Unified Court System, with a three-year term from October 1, 2025, through September 30, 2028, and options for two additional six-month extensions. The cleaning is scheduled twice weekly, excluding holidays and office closings, and the contractor is responsible for all labor, materials, and equipment necessary to maintain cleanliness standards. Bidders must submit a firm, all-inclusive price on the designated Bid Response Form, with pricing structured annually and broken down into weekly, monthly, quarterly, and annual service line items. The award will be based on the lowest total cost among responsible bidders who meet all qualification requirements, including experience, background checks, licensing, and insurance, with responsibility determined primarily through compliance and references. The contractual terms incorporate the Office of General Services General Specifications (July 2006), along with specific attachments and appendices, notably the Bid Response Form, which must be used without modification. The contract emphasizes strict adherence to all applicable laws, confidentiality obligations, and personnel qualifications, prohibiting subcontracting and requiring independent contractor status. Performance and acceptance are to be verified at the service location, with the contractor responsible for maintaining service quality, providing documentation of completed work, and replacing staff if performance is unsatisfactory. Payment procedures include timely invoicing, with reductions for missed services, and the contract can be terminated with or without cause upon proper notice. Bids must be submitted in hard copy, signed in ink, by the deadline of September 30, 2025, at 4:00 p.m., with questions due by September 17, 2025, to the designated contact. No federal FAR clauses are explicitly incorporated; instead, the contract relies on state and agency-specific provisions, emphasizing responsible performance, compliance, and clear contractual obligations.