70 -- Rugged and NonRugged Portable Data Recorders

Request for Information (RFI)Pursuant to FAR 15.201(e) U.S. Forest Service IT Services Acquisition The United States Forest Service, Washington Office, Acquisition Management, Information Technology (IT) Support Branch is requesting information from interested offerors to potentially provide Rugged and Non-Rugged Portable Data Recorders and related accessories to the Forest Service The IT Support Branch is conducting market research to gain an understanding of the capabilities and qualifications that exist in the marketplace as well as finalize an acquisition strategy. Please refer to the draft list of equipment below. Item 1: Non Rugged Portable Data Recorders (Referred within as PDR) also referred as hand held field computers Specifications Virtual Keyboard (Virtual = LCD screen touch keys) with stylus/touch input Physical/Operational Size: 3.5" X .75" X 4.75" Maximum Weight: 6 oz or less Battery: User removable/replaceable Lithium-Ion with extended mAh battery option Battery life: 3 hrs minimum and 6 hrs min on extended Display (screen): 3.5" Transflective backlit TFT Active Matrix with brightness and contrast controls Type color, outdoor readable in bright sunlight Keyboard type: virtual keyboard, touch screen, tactile function buttons user definable, Audio: audible speaker (outdoors), microphone and headphone jacks Cradle: USB desktop synchronization cradle included Performance Operating System: Windows Mobile 5.0 (or newer) in non-volatile location Processor: X Scale 500 Mhz minimum RAM: 64 Mb minimum ROM: 128 Mb minimum Battery Life: 8 hr min Storage Card Slots: SD Card required, Compact Flash optional Communication: Bluetooth, 802.11, USB, IRDA Expansion: Integrated CF and SD card slots Software Bundled software pack containing: Mobile versions of: Microsoft Word, Excel, Powerpoint, Outlook, Internet Explorer, Media Player Security: Integrated Biometric scanner, Must be able to execute Safeboot security software www.safeboot.com ACCESSORY OPTIONS FOR ITEM 1: 12v Vehicle Charger, Additional Batteries, Extended Life Batteries (min double milliamp hour rating of standard battery Item 2: Non Rugged Portable Data Recorders with Biometric Security Specifications Physical/Operational Size: 3.5" X .70" X 4.75" Maximum Weight: 6 oz or less Battery: User removable/replaceable Lithium-Ion with extended mAh battery option Battery life: 3 hrs minimum and 6 hrs min on extended Display (screen): 3.5" Transflective backlit TFT Active Matrix with brightness and contrast controls type color, outdoor readable in bright sunlight Keyboard type: virtual keyboard, touch screen, tactile function buttons user definable, Audio: audible speaker (outdoors), microphone and headphone jacks Cradle: USB desktop synchronization cradle included Performance Operating System: Windows Mobile 5.0 (or newer) in non-volatile location Processor: X/PX Scale 500 Mhz minimum or Marvell RAM: 64 Mb minimum ROM: 256 Mb total minimum 192Mb user available persistent memory minimum Battery Life: 8 hr Minimum Storage Card Slots: SD Card required, Compact Flash optional Communication: Bluetooth, 802.11, USB, IRDA Expansion: Integrated CF and SD card slots Software: Bundled software pack containing: Mobile versions of: Microsoft Word, Excel, Powerpoint, Outlook, Internet Explorer, Media Player Security: Integrated Biometric scanner, Must be able to execute Safeboot security software www.safeboot.com ACCESSORY OPTIONS FOR ITEM 2: 12v Vehicle Charger, Additional Batteries, Extended Life Batteries (min double milliamp hour rating of standard battery Rugged Portable Data Recorders (PDR) (Referred within as PDR) also commonly referred as hand held field computers Note: There are two platform versions listed here: Line Item 3a,3b,3c: Tactile keyboard (KEYS) and Line Item 4a,4b,4c,4d with a Virtual screen (LCD touch screen). Item 3: Rugged Portable Data Recorder (With Tactile Keyboard) Note: There are 3 line items for this 3a,3b,3c all will have similar specs as listed below with exception of Memory Configurations as listed in each Line Item description Specifications: Physical/Operational Size: 10" X 5.5" X 2" Max Weight: 2.5lbs Battery: User removable/replaceable Lithium-Ion or NiMH Battery life: 8 hrs minimum Display (screen): Color TFT with touch/stylus adjustable backlight and contrast, outdoor readable in bright sunlight Keyboard: Alpha Numeric usable wearing gloves Audio: audible speaker, microphone Interface (data input types): virtual keyboard, touch screen, tactile function buttons Performance Operating System: Microsoft Windows CE.NET 4.2 or Windows Mobile 5.0 in non-volatile location Processor: X Scale 400 Mhz or greater RAM: 128Mb or higher RAM Retention: Have Persistent memory 128Mb min Battery Life: 8hr minimum Storage Card Slots: Must have a minimum of one of the following or a combination of: PC, SD, mini SD, Compact Flash Card. Environmental Temperature: 20 Degrees F Below Zero to 120 Degrees F above Zero Operating: 20 Degrees F Below Zero to 140 Degrees F above Zero Casing MIL-SPEC or IP rating: Mil Spec 810F and IP 67 -rain, dust, shock/vibration resistant material type, Polycarbonate or Magnesium sealing Water Immersion: 30 mins Communications Ports Mandatory: USB, bluetooth, serial, Optional: WLAN greater than=802.11b,Parallel Software: Activesync Version 3.5 or higher Options Cradle/Docking Station Office Office Dock with slot to hold and charge spare battery Vehicle Pod/End Caps GPS; CF or SD or Mini SD card slot availability Screen Film protectors Line 3A: Rugged Portable Data Recorder with Tactile Keyboard 128MB RAM/256MB data storage Line 3B: Rugged Portable Data Recorder with Tactile Keyboard 128MB RAM/512MB data storage Line 3C: Rugged Portable Data Recorder with Tactile Keyboard 128m RAM 1Gig data Storage ACCESSORY OPTIONS FOR ITEM 3: Office dock, 12v Vehicle Charger, Additional Batteries. Item 4: Rugged Portable Data Recorder ( With Virtual LCD Screen) Note: There are four line items for this 4a,4b,4c,4d Specifications: With Virtual Keyboard (Touch Screen activated) Physical/Operational Size: 7" X 4" X 2" Maximum Weight: 2lbs Battery: User removable/replacable Lithium-Ion or NiMH Battery life: 8 hrs minimum Display (screen): TFT with touch screen and stylus input type color, outdoor readable in bright sunlight Keyboard type: virtual keyboard on screen with touch/stylus input user definable tactile function buttons Audio: audible speaker, microphone Interface (data input types): virtual keyboard, touchscreen, tactile function buttons Performance Operating System: Windows Mobile 5.0 in non-volatile location Processor: Intel X Scale 400 Mhz minimum RAM: 64 Mb or higher Data Storage: 128MB (min) 256MB/512MB/1.0G Battery Life: 8 hr min Storage Card Slots: SD, Mini SD or Compact Flash Card Environmental Temperature: 20 Degrees F Below Zero to 120 Degrees F above zero Storage : 20 Degrees F Below Zero to 140 Degrees F above zero Casing MIL-SPEC or IP rating: Mil Spec 810F and IP 67 -rain, dust, shock/vibration resistant Material Type: Polycarbonate or Magnesium Sealing: Water Immersion 30 mins Communications Ports: USB host mini A and device Mini B, integrated bluetooth, serial Software: Activesync Version 3.5 or higher or equivalent transfer software Options Cradle/Docking Station Office Office Dock with slot to hold and charge spare battery Vehicle Pod/End Caps GPS CF card slot availability Screen Film protectors Item 4A: Rugged Portable Data Recorder with Virtual Keyboard 64 MB or higher RAM/128MB Data Storage Item 4B: Rugged Portable Data Recorder with Virtual Keyboard 64 MB or higher RAM/256MB data storage Item 4C: Rugged Portable Data Recorder with Virtual Keyboard 64MB or higher RAM/513MB data storage Item 4D: Rugged Portable Data Recorder with Virtual Keyboard 64MB or higher RAM/1.0 G data storage ACCESSORY OPTIONS FOR ITEM 4: Office Dock, 12v Vehicle Charger, Additional batteries. After review of the requirements, please complete the following Market Research Questionnaire. Your response should be limited to 20 single-spaced pages, including all attachments but excluding a cover page and table of contents, using 1? margins and a font size greater than or equal to Times New Roman 12. Market Research Questionnaire Interested organizations should complete the information below and respond to the questions that follow. This information supplied will help to insure the requirements are adequately prepared to provide a clear listing of the equipment, and better finalize the acquisition strategy plan for a possible resultant procurement. Company Name: _________________________________ Contact Name: ___________________________________ Position: ________________________________________ Telephone: ______________________________________ E-mail: _________________________________________ Company URL: __________________________________ Business Classification and Socio-Economic Status: Please check all that apply. ? Large ? Small ? 8(a) ? Women Owned ? Hub-Zone ? SDB ? Service-Disabled Veteran Owned Contract Vehicles you currently hold: Please check all that apply and list all contracts. ? GSA IT Schedule 70 - Contract No. ______________________________________________ ? GWACs/MACs Contract No. _______________________________________________________ ? Other CONTRACTS:________________________________________________________________ QUESTIONS: Does your organization offer all of the products listed? If not, which does it offer. 1) Please attach specifications of the products you organization is able to supply? 2) Would your organization be interested in potential future acquisition of a multi-year procurment for the purchase of the below items? Disclaimer This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Pricing is not being requested nor is it wanted at this time. In accordance with FAR 15.201(e), responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. Responses to this RFI will not be returned. Respondents will not be notified of the result of the review. All documentation received from offerors shall be kept confidential and shall not be disclosed to anyone outside of official Government channels. Based on the written results of this RFI, if funding is available and U.S. Forest Service deems that sources are available to provide contractual support for the purchase of Rugged and Non-Rugged Portable Data Recorders/Accessories, the government will develop and finalize an acquisition strategy and may submit a follow-on announcement in FEDBIZOPPS requesting quotes, if appropriate. Submissions Completed technical response(s), questions, suggestions to this RFI shall be submitted electronically, but no later than 2 PM MST on February 26, 2008, to Ramona C. Romo-Garza at rromogarza@fs.fed.us. Vendors are cautioned not to contact any other U.S. Forest Service employees concerning this RFI. Violation of this request may deem a vendor ineligible to respond to any resultant Request for Quote. Point of Contact Ramona Romo-Garza Contract Specialist U.S. Forest Service Phone: 505-842-3409 Email: rromogarza@fs.fed.us