704-23162R - Optometry Services

Eastern State Hospital, an agency of the Commonwealth of Virginia located in Williamsburg, has issued Request for Proposals 704-23162R to secure comprehensive optometry services for its patients. The scope of work includes clinical care such as diagnostic exams, vision correction, medication administration, and non-routine screenings. Services are primarily to be performed on-site at the hospital, with an estimated clinic duration of four hours per month, though tele-optometry via a HIPAA-compliant platform and off-site services at the provider's office may be utilized upon mutual agreement. The contract is structured with an initial one-year term and includes four optional one-year renewals. Proposals must be submitted electronically in PDF format via the eVA portal no later than October 30, 2026, at 3:00 PM local time. A complete submission must include a written narrative statement, specific service plans, key performance indicators, and several required attachments, including a small business subcontracting plan and a proposal form. The award will be granted to the offeror deemed to have submitted the best proposal based on being fully qualified and best suited, noting that price is a consideration but not necessarily the sole determining factor. Priority for award is designated for DSBSD-certified micro or small businesses. Providers are held to high professional and administrative standards, including mandatory licensure in Virginia, DEA certification for diagnostic agents, and credentialing by the hospital's Medical Affairs department. Contractors must maintain contemporaneous medical records, adhere to the hospital formulary, and strictly protect patient personally identifiable information. Additionally, providers are required to report any changes in professional standing, such as malpractice litigation or licensing investigations, to the Contract Administrator. The Commonwealth reserves the right to inspect facilities and equipment to ensure all services and tools meet required specifications and manufacturer calibrations.