7320--Commercial Kitchen Equipment

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 333241 (size standard of 500 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The Department of Veterans Affairs (VA) is seeking sources capable of providing below Commercial Kitchen Equipment to VA Tucson Healthcare System The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. CLIN Item Description Qty UOM 0001 Cambro MDC1520S10DH191 Granite Gray 10 Tray Dual Access Meal Delivery Cart with 6" Heavy-Duty Casters or equal 2 EA 0002 Cres Cor 207-UA-13A 12 Pan End Load Universal Utility Rack - Assembled or equal 8 EA 0003 Lakeside 998 Stainless Steel Mobile Glass Rack Dispenser with Enclosed Sides - 14 Rack Capacity or equal 2 EA 0004 Hatco TQ-1800H Toast Qwik Conveyor Toaster - 3" Opening, 240V or equal 1 EA 0005 Hatco TPT-120 4 Slice Commercial Toaster - 1 1/4" Slots, 120V or equal 1 EA STATEMENT OF WORK (SOW) Scope: VA Tucson Healthcare System Nutrition and Food Services (NFS) is looking for a contractor to provide Commercial Kitchen Equipment brand name or equal that meet or exceed the physical, functional, and performance of the listed salient characteristics under this Statement of Work. The equipment features are essential to the technical requirements to meet the needs of the government. Contractors shall show clear, compelling, and convincing evidence that all equal to items meet all required salient characteristics listed below in accordance with FAR 52.211-6 Brand Name or Equal. Installation service is not requested at this time. Place of Performance: VA Tucson Healthcare System Nutrition and Food Services (NFS), Building #3 3601 S. 6Th Avenue, Tucson, Arizona Salient Characteristics: All equal to equipment must meet or have following salient characteristics: CLIN 0001: Cambro MDC1520S10DH191 Granite Gray 10 Tray Dual Access Meal Delivery Cart with 6" Heavy Duty Casters or equal Must Holds a minimum ten (10) of 15" x 20" trays. 15" x 20" trays are existing trays that are used at VA Tucson NFS. Must have center opening that provides self-venting airflow to optimize food quality and humidity. Must have doors open to at least 270 degrees for out-of-the way service. Must have a minimum of four (4) 6" non-marking heavy-duty nylon casters; at least two casters must be rigid, and two casters must swivel with brakes. Overall Dimensions must not exceed following due to staging and storage issues: Width: 30 3/8" Depth: 38 1/4" Height: 43 1/2" CLIN 0002: Cres Cor 207-UA-13A 12 Pan End Load Universal Utility Rack Assembled Must have a minimum of 13 sets of universal angles. Must have casters for mobility. Must have a minimum of two casters with brakes. Must be delivered assembled, or contractor must assemble the product at no additional cost to the Government. Dimensions must not exceed following due to staging and storage issues: Length: 25 3/8" Width: 24 15/16" Height: 69 3/4" CLIN 0003: Lakeside 998 Stainless Steel Mobile Glass Rack Dispenser with Enclosed Sides - 14 Rack Capacity Must hold a minimum of (14) 10" x 20" or (7) 20" x 20" glass racks. Must be durable stainless-steel construction to prevent rusting and sanitizing purposes. Must have a minimum of four enclosed sides in order to keep contaminants off glassware. Must have perimeter bumper protects walls and furniture. Must have swivel casters that are at least 4" wide. Must have a minimum of two casters with brakes. Overall Dimensions must not exceed following due to staging and storage issues: Length: 25 11/16" Width: 23 3/4" Height: 36 1/8" CLIN 0004: Hatco TQ-1800H Toast Qwik Conveyor Toaster - 3" Opening, 240V. Must be a commercial grade toaster. Must have a feature to adjust conveyor speeds for color control. Must have a capability to toast up to 1200 slices or more per hour due to high volumes of requests in patient meals. Must be able to toast products up to 14" wide to toast a variety of bread products. Must have 240V, 4600W as this is facility s current/existing electric outlet. Overall Dimensions must not exceed following due to staging and storage issues: Left to Right: 18 1/2" Front to Back: 22 3/4" Height: 16 1/2" CLIN 0005: Hatco TPT-120 4 Slice Commercial Toaster - 1 1/4" Slots, 120V Must have a minimum of four (4) with a minimum of 1 1/4" wide self-centering slots in order to toast a variety of bread products. Must be insulated in order to provide cool surface temperatures for added safety. Must come with a removable stainless steel crumb tray for easy cleaning. Must 120V, 1800W as this is facility s current/existing electric outlet. Overall Dimensions must not exceed following due to staging and storage issues: Left to Right: 13 1/2" Front to Back: 12 1/2" Height: 8 1/4" Warranty: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranty, which require advance payment. Performance: All items to be delivered after receipt of purchase order no later than 4/11/2025. Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA Point of Contact (POC) post-award. Delivery must be coordinated with VA designated POC prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Hours: Normal duty hours are 8:00 a.m. through 3:30 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated POC. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays. New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Last Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer. Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform. All shipping must be included in the cost of the contract. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, February 12, 2025, by 10:00 PM PT. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.