VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT Effective Date: 02/01/2022 Page 1 of 4 LIMITED SOURCES JUSTIFICATION ORDER >SAT FAR PART 8.405-6 Acquisition Plan Action ID: 36C770-23-AP-0845 _____ (1) Contracting Activity: Department of Veterans Affairs, NCO 15 Contracting, Chelmsford CMOP 2237 # 766-23-4-401-0625. (2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). A sole source to Jemni, Inc. is required due to not enough time to solicit and have vendors provide samples to station for approval. Jemni, Inc. is an SDVOSB, and is currently supplying this copy paper. The first delivery is needed by 8/03/23, as the CMOP will be out of supply if delivery is not made by then. The CMOP will be unable to ship medication to Veteran patients. An emergency request is needed for this copy paper due to a delay in awarding a national IDIQ of Paper and Labels. This requirement represents a three month procurement that will allow them to continue to ship medications until a long-term contract is in place. A new IDIQ package for this requirement is currently in the works and is expected to be completed within six months. The Contracting Officer will sole source this requirement to Jemni, Inc., the current supplier of this requirement. Order against: FSS Contract Number: GS-02F-040GA___________________________ Name of Proposed Contractor: Jemni, Inc. (SDVOSB) Street Address: 7668 Mariner PT City, State, Zip: Maple Grove, MN 55311 Phone: Brandon Hlavka
+1 (555) 000-0000 (3) Description of Supplies or Services: The estimated value of the proposed action is: $ The award went to Jemni, Inc.: $749,340.00 The required copy paper is specific for a specialized prescription auto-bagger that the Charleston CMOP uses to mail out Veteran prescriptions. They must use this specific weighted copy paper due to the other weights tested continuously causing the auto-bagger printer to jam and stop the production line. Anytime the production line stops, this decreases throughput of prescriptions to the Veterans. Buy American Statute: the copy paper in this procurement are domestic end products. Furthermore, these items are being procured on GSA. FSS contracts are covered by Trade Agreements Act (TAA), and are covered by the underlying GSA base contract. (4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor s unique qualifications to provide the required supply or service. FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays: There s not enough time to solicit and have potential vendors supply samples for station approval. FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. FAR 8.405-6(b): Items peculiar to one manufacturer: A patent, copyright or proprietary data limits competition. The proprietary data is: These are direct replacements parts/components for existing equipment. The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. (5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: The vendor's prices are consistent with the prices given by other vendor's that currently provide copy paper to the CMOP's, and based off the IGCE. (6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted: As stated above, a sole source to Jemni is required due to not enough time to solicit and have vendors provide samples to the station for approval. The first delivery is needed by 08/03/23, as the CMOP will be out of copy paper by then, and will be unable to ship medication to Veteran patients. There is a NAICs Code Waiver that has been issued by the SBA for 325992, allowing this requirement to be set aside for an SDVOSB for requirements over the SAT. (7) Any Other Facts Supporting the Justification: A new IDIQ package supporting this requirement is currently being worked with an expectation of being awarded within the next six months. (8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: A new long-term IDIQ contract for copy paper is already being worked. (9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor s supervisor, fund control point official, chief of service or someone with responsibility and accountability.) _______________________ ________________________ Christine Smith Date Logistics Officer Charleston CMOP (10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: a. Contracting Officer s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Name: Kelly Mann Date Title: Contracting Officer Contracting Office 15, CMOP Acquisitions Team 1 b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition. _____________________________ ________________________ Name: Larry Zaritz Date Title: Acting CMOP Branch Chief Team 1 Contracting Office 15, CMOP Acquisitions
