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7510--Document Scanners

Awarded
36C24826Q0609Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of Veterans Affairs, through its Network Contracting Office 8 in Tampa, Florida, has awarded a firm fixed price contract for the procurement of two Ricoh fi-8950 image scanners under solicitation number 36C24826Q0609, with award number 36C24826P0910, effective June 11, 2026. The total contract value is $22,241.04, and the base period of performance runs from May 4, 2026, through July 31, 2026, with delivery required at the C.W. Bill Young VA Healthcare System in Bay Pines, Florida, under FOB Destination terms. The acquisition is structured as a Service-Disabled Veteran-Owned Small Business Set Aside, requiring the offeror to be certified as an SDVOSB and comply with subcontracting limitations, nonmanufacturer rules, and additional VA-specific representations and certifications. All equipment must meet or exceed specified performance criteria, including 150 ppm simplex and 300 ipm duplex scanning speeds, 600 dpi optical resolution, and seamless integration with the VA’s VISTA software, with the contractor certifying compliance with commercial item provisions under FAR 52.212-4, safeguarding of information systems per FAR 52.240-93, and adherence to Buy American requirements. Evaluation for award will follow a trade-off process under FAR 15.101-1, weighing technical functionality and performance against total price, with past performance as a factor, and is not conducted under a lowest price technically acceptable approach. Proposals must be submitted electronically in three volumes—pricing, past performance, and technical—by May 21, 2026, to the designated contracting officer’s email, with acceptable formats limited to Word, Excel, and Adobe PDF, excluding compressed files. Contract administration is managed by the Department of Veterans Affairs NCO 8 in Bay Pines, with payments processed via electronic funds transfer upon delivery and acceptance, and invoicing required to comply with VAAR 852.232-72. The contractor must also comply with cybersecurity controls, intellectual property indemnity, tax inclusion in pricing, warranty obligations, and FASCSA supply chain security requirements, and is prohibited from using inverted domestic corporations or requiring internal confidentiality agreements that suppress whistleblower rights. No contract

General Info

Bay Pines VA seeks RICOH fi-8950 scanners; vendors must register, certify, submit by May 2026.

Agency

Department Of Veterans Affairs → 248-NETWORK Contract Office 8 (36C248)

Contract Value

$22,241.04

NAICS

339940 - Office Supplies (except Paper) Manufacturing

Place of Performance

FL, USA

Set-Aside

SDVOSBC

Awardee

THE SCOTT TECHNOLOGY GROUP, INC

Award Issued Date

Documents

4

RFQ 36C24826Q0609 Document Scanner Service Disabled Veteran Owned Small Business Set-Aside

DOCX, High priority: read this firstrfq
High

Solicitation 36C24826Q0609 for Document Scanners

DOCX, High priority: read this firstrfq
High

Award 36C24826P0910 for Document Scanners

DOCX, Low priorityaward
Low

Sources Sought 36C24826Q0609 Document Scanners

DOCX, Low prioritysources-sought
Low

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Timeline

PhaseAwarded
Posted

Sources Sought

Type Changed

Sources Sought → Presolicitation

Type Changed

Presolicitation → Solicitation

Awarded

Contract was awarded

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 248-NETWORK Contract Office 8 (36C248)
Contacts1 person available
OfficeTAMPA, FL, 33637, USA
Organization / AgencyDepartment Of Veterans Affairs → 248-NETWORK Contract Office 8 (36C248)
Office AddressTAMPA, FL, 33637, USA
Contacts
William PenhallegonContracting Officer
contact@example.gov
+1 (555) 000-0000

Full Description

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Good day, SDVOSB s, VOSB s, SB s This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete.
Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 30th of April, 2026 at 14:00, thanks.
STATEMENT OF NEED
GENERAL: C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744, has a requirement for the Business Office Service, Medical Records Scanning section to increase productivity and relieve a scanning backlog. BACKGROUND: The C.W. Bill Young has a requirement to reduce scanning backlog (Action Item) PURPOSE: Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records.. These records include Community care exams, other VA s medical records, and are a crucial component in delivering patient care. SCOPE: C. W. Bill Young (Bay Pines) is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government. PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: RICOH fi-8950: ADF (Automatic Document Feeder)/Manual Feed, Duplex Scanning Speed (A4 Landscape)(Color /Grayscale / Monochrome )Simplex: 150 ppm (200/300 dpi) Duplex : 300 ipm (200/300 dpi) Scanning Speed (A4 Portrait)(Color /Grayscale /Monochrome ) Simplex: 115 ppm (200/300 dpi) Simplex: 115 ppm (200/300 dpi) Image Sensor Type CIS x 2 (front x 1, back x 1) Light Source RGB LED x 4 (front x 2, back x 2) Optical Resolution 600 dpi Output Resolution (Color/Grayscale/Monochrome) 50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver) Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit Background Colors White/Black (selectable) Document Size Max 304.8 x 431.8 mm Document Size Min 48 x 70 mm
FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above. SOFTWARE: N/A TRAINING: Government will not require additional training. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order PLACE OF Delivery C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744,

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