7510--In-Patient Communication Boards

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2020-02, dated November 22, 2019. Solicitation # 36C26221Q1283 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award. This procurement will be issued as unrestricted. The information identified above is intended to be descriptive, not restrictive and to indicate the quality and services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the required specifications. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Patient Communication Boards for VA Loma Linda Healthcare System: 1 - Whiteboard 30" wide x 30" high with insert and metal wall plate (Magnetic Knob option) 98 EA 2 - Whiteboard 18"W x 24"H Vertical with insert and roller stand with pole (Magnetic Knob option) 16 EA 3 - Dry-Erase Eraser and Marker Set 214 EA 4 - Additional Insert Designs 3 EA 5 - 72 x 48 Metal Whiteboard Satin-Magnetic Knob 100 EA 6 - Chameleon Insert 72 x 48 Horizontal 100 EA 7 Special Package Handling/Shipping 1 EA Salient Characteristics VA Loma Linda, California General This procurement shall fulfill the emergent comprehensive In-Patient Communication boards. Warranty Requirements All manufacturers must offer a lifetime warranty that product is free from defects in materials and workmanship (Includes shipping, parts and labor for the repair or replacement of defective items.) Testing, Technical Specification and Code Requirement N/A Environmental Features Shall be constructed free of environmentally hazardous materials such as PVC, CFC, solvent-based adhesives, heavy metals (chrome, lead, and mercury) and benzene. Paint is VOC-free powder coat type. Must be constructed free of environmentally hazardous processes such as those that product VOC s and deplete ozone. All items must be able to achieve a minimum of 35% recycled content capability. Certifications N/A Finish Colors Metal components shall be satin finish. Clear dry-erase plexiglass cover to protect magnetic board and custom interchangeable insert. Required Dimensions and Features per Item Per Line Items with confirmation of quantity and finishes required for this procurement: Whiteboard 30 wide x 30 high with insert and metal wall plate (Magnetic Knob option) Features to include: Limited Warranty Dry-erase plexiglass cover White magnetic board 30 wide x 30 high interchangeable insert Metal wall plate Line Options include: (available beyond this application) Choice of metal color: Standard Magnetic knob For purposes of this procurement the following Chameleon Whiteboards or EQUAL with Surface Materials and required options are: (98) MATCHING OR EQUAL To: Chameleon Whiteboard 30 wide x 30 H with insert and metal wall plate METAL FINISH: Standard OPTION: Magnetic knob Whiteboard 18 W x 24 H Vertical with insert and roller stand with pole (Magnetic Knob option) Features to include: Limited Warranty Dry-erase plexiglass cover White magnetic board 18 wide x 24 high interchangeable vertical insert Roller stands with pole Line Options include: (available beyond this application) Choice of metal color: Standard Magnetic knob For purposes of this procurement the following Chameleon Whiteboards or EQUAL with Surface Materials and required options are: (16) MATCHING OR EQUAL To: Chameleon Whiteboard 18 wide x 24 H with insert and roller stand with pole METAL FINISH: Standard OPTION: Magnetic knob Dry-Erase Eraser and Marker Set Features to include: Dry-erase eraser Dry-erase marker For purposes of this procurement the following Chameleon Dry Erase Eraser and Marker Set or EQUAL with Surface Materials and required options are: (114) MATCHING OR EQUAL To: Chameleon Dry-Eraser Eraser and Marker Set FINISH: Standard Additional Insert Designs Features to include: Additional Insert Designs: (2) Custom Patient White Wipe Boards Design For purposes of this procurement the following Chameleon Additional Insert Designs or EQUAL with Surface Materials and required options are: (2) MATCHING OR EQUAL To: Chameleon Additional Insert Designs: Custom Patient White Wipe Board Design FINISH: Standard STATEMENT OF WORK 1.0 GENERAL SCOPE The Veterans Health Administration (VHA) has a requirement for In-Patient Communication Boards for VA Loma Linda, all applicable rooms in the CLC, CLC I, CLC 2, 3SE, 3SW, 4SE and 4SW per attached drawings with marked locations indicated by a red box around the room, 11201 Benton St., Loma Linda, CA 92357 that meets the specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes interchangeable whiteboards. The contractor shall provide all materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity and delivery. 2.0 PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications. Whiteboard delivery required in October 2021. Delivery hours will be regular working hours 8:00 AM to 5:00 PM, Monday through Friday. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Juneteenth Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. The contractor shall: Order and arrange delivery of In-Patient Whiteboards for all patient rooms in quantities and specification noted on attached spreadsheet and drawings. Coordinate delivery of all products. Provide maintenance manuals for all products specified. 3.0 SUBMISSION OF QUOTATION Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of: Volume 1: (technical) complete manufacturer s product specifications Bill of Materials tagged per CLIN/ floorplan department and room etc. product literature warranty. Volume 2: (pricing) price quote including installation Bill of Materials with subtotals and tagged per CLIN/ floorplan All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 4.0 EVALUATION CRITERIA Task order will be evaluated on: Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc. PDFs of products with multiple parts lists to represent exactly what is being included in task order and to determine accuracy. Cut sheets with product detail for each line item. 5.0 PRODUCT General All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See attachment for technical requirement of products. Provisions 52.212-1, Instructions to Offerors Commercial and 52.212-2, Evaluation Commercial Items are applicable to this acquisition. Furthermore, Provision 52.212-2 is utilizing the Lowest Price Technically Acceptable (LPTA) on an Acceptable/ Unacceptable evaluation process. Submitting Quote: Offeror(s) shall submit their quote on company letterhead and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm s DUNS#, total price and a completed copy of FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items or a copy of offeror s annual offeror representations and certifications (ORCA) document from www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. As an alternative, Offeror(s) may use the Price/Cost Schedule of the attached SF 1449 for quote submission. Submit all question(s) to La Tricia Williams at contact@example.gov no later than September 8, 2021 by 3:00pm Pacific Standard Time (PST). Ensure to reference solicitation #36C26221Q1283 within subject line of the email. Quotes must be received by September 10, 2021 by 3:00PM PST. Email your quote to La Tricia Williams at contact@example.gov ensure to reference solicitation #36C26221Q1283 within subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. Please include your DUNS#, point of contact with email/phone number on the quote. CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT AUG 2013 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS FEB 2012 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012) AUG 2012 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT JUL 2013 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.203-70 COMMERCIAL ADVERTISING JAN 2008 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984 852.211-73 852.215-70 BRAND NAME OR EQUAL (JAN 2008) SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS JAN 2008 JUL 2016 PROVISIONS 52.211-6 52.212-1 BRANDNAME OR EQUAL INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS AUG 1999 APR 2014 52.212-2 EVALUATION--COMMERCIAL ITEMS OCT 2014 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS NOV 2014