7810--Equipment, Treadmill/Cardio System/Cross Trainer/Weight Cart Richard L Roudebush VA Medical Center

Effective Date: 03/15/2023 Revision: 01 This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2024-05 (April 22, 2024). This solicitation is for Full and Open Competition. All responsible sources can compete. The award will be to a single offeror (all-or-none/group basis). The associated North American Industrial Classification System (NAICS) code for this procurement is 339920 (Sporting and Athletic Goods Manufacturing), with a small business size standard of 750 employees. The FSC/PSC is 7810 (Athletic and Sporting Equipment). The Richard L. Roudebush Veterans Affairs Medical Center, 1481 West 10th Street, Indianapolis, Indiana 45220 is seeking the procurement, installation, and delivery, of a brand name or equal SportsArt T655MS Medical Treadmill, SCIFIT Inclusive Fitness, IFI PRO2 with premium seat, NuStep T6PRO Cross Trainer, Stor-Edge Multi-Purpose Cart with Drawers, and Weights. All interested offerors shall provide quotes for the following supplies: Line Item Description Quantity Unit of Unit Total Country of - - Measure Price Price Origin T655MS SportsArt T655MS Treadmill 1 EA - - IFI PRO2 SCIFIT Inclusive Fitness, 1 EA - - T6 PRO NuStep T6 PRO 2 EA - - Stor-Edge Multi-Purpose Cart with Drawers 1 EA - - 10 lb dumbell set 2 EA - - 16 pc ankle/wrist weights 1 EA - - 5 resistant band set 1 EA - - 3 lb weight bar set 1 EA - - Warranty/Extended Warranty Details - - - Installation - - - Delivery - - - STATEMENT OF WORK 1. INTRODUCTION The Richard L. Roudebush Veterans Affairs Medical Center, 1481 West 10th Street, Indianapolis, Indiana 45220 is seeking the procurement, delivery, and installation of a brand name or equal SportsArt T655MS Medical Treadmill, SCIFIT Inclusive Fitness, IFI PRO2 with premium seat, NuStep T6PRO Cross Trainer, Stor-Edge Multi-Purpose Cart with drawers and weights. The facility is working to establish a full spectrum care for cancer rehabilitation. As part of the program, the facility wants to offer prehabilitation programming. Exercise has a prominent place in many cancer and exercise scientific guidelines to significantly lower risk of cancer mortality and recurrence in patients who exercised, as well likely improvement in adverse effects of cancer and its treatment. Resultant contract must include training of VA staff, immediately following installation. 2. GENERAL CONDITIONS The offeror will provide all listed above commodities, provide installation, training, and demonstrate functionality and compliance acceptable to all safety standards. 2.1 General Operation 2.1.1 On-site assembly and installation on items, and performance of services identified in this document will be scheduled Monday through Friday, between the hours of 0800 and 1600, excluding federal holidays (New Year s Day, Martin Luther King, Jr. Day, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving, and Christmas). Federal holidays that occur upon Sunday are observed on the Monday following the holiday. 3. FUNCTIONAL AND TECHINCAL SPECIFICATIONS: At a minimum, any product quoted other than the SportsArt T655MS Treadmill, SCIFIT Inclusive Fitness, NuStep T6 PRO, and Stor-Edge Multi-Purpose Cart with Drawers Black Laminate shall meet the following salient characteristics with a brand name or equal product: 3.1 Medical Grade Treadmill 3.1.1 Salient Characteristics Bi-directional belt motion for retro walking and gait observations Decline to approximately -3% grade for back and knee rehabilitation Meets UL requirements for current leakage in a medical setting Extended medical handrails; Full-length medical side rails with pediatric lower sections for better patient stability Generous walking surface, multi-ply 62 x 22-inch approximate belt Drive motor 5-0 HR AC-Servo Incline Range approximately -3 to 15% Maximum user weight 500 pounds Step up height approximately 8.7 inches CSAFE Port Forward and reverse speed functions approximately (-3 to 12 MPH) Emergency Stop 3.2 SCIFIT Inclusive Fitness IFI PRO2 with Premium Seat. An upper body exerciser and lower body recumbent bike for a total body solution. Use with total body, upper body, or lower body for versatile exercise. Salient Characteristics Heavy-duty wheelchair ramps and low support boots Premium seat features height adjustment, swivel and recline. Seat slides off for direct wheelchair access - ADA compliant. Seat adjusts up/down, forward/back, swivels and reclines Select seat height anywhere from 18.5 -23 Integrated handle on seat back makes it easy to remove the seat 360 Therapist Assist Pedals 7 LCD full color touch screen display Keep the feet on the pedals with sturdy straps around the back, top, and front of foot 3.3 NuStep T6 PRO Recumbent Cross Trainer 3.3.1 Salient Characteristics Low step-through design User-controlled step length; smooth-stepping motion Low-inertia start up; 15 resistance levels StrideLock locking feature for handles and pedal Flex-Foot system with option for dorsi/plantar flexion 500 lbs. user weight capacity 360-degree swivel seat (locks every 45 degrees) Reclining seat (an additional 12 degrees) Arm and seat positions easy to adjust Approximate 40-degree hand grip rotation 3.4 Stor-Edge Multi-Purpose Cart with Drawers. (Attachment 1) 3.4.1 Salient Characteristics The cabinet measures 32 W x 32 D x 72 H and includes cubbies, drop-down desk with key lock, and (3) 8 drawers. The back has band dispenses and a slatwall. The right side has a mirror and the left side has weight racks. Includes (4) 4 double hooks and (12) J-Hooks Cart is designed easy to clean, reducing the risk of cross-contamination and the spread of infection. Cart sits on casters for ease and movability 4. WARRANTY/EXTENDED WARRANTY DETAILS 4.1 The offeror shall warranty all equipment and workmanship free of defects per industry standards. 5. COMMISSIONING 5.1 A walk-through will take place immediately after installation. The offeror must demonstrate functionality and compliance acceptable to all safety standards. All deficiencies must be rectified by the offeror at no extra charge to the Government in a later specified amount of time if/when any defects are noted. 5.2 The offeror is responsible for ensuring all equipment is properly connected and functioning. 5.3 After installation the offeror shall train facility employees on the proper use and maintenance of the system. Offeror shall provide an electronic copy of user/training manual. Delivery shall be provided no later than 60 days after receipt of order (ARO) and requires FOB destination. The Scope of Work shall be completed within 14 days after receipt of delivery. Place of Delivery Address: Richard L. Roudebush VA Medical Center 1481 West 10th Street Indianapolis, Indiana Postal Code: 45220 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEPT 2023) FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment (NOV 2021) FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures (DEC 2023) FAR 52.211-6, Brand Name or Equal (AUG 1999) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2023) FAR 52.212-2, Evaluation Commercial Products and Commercial Services (NOV 2021) FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (MAY 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.225-2, Buy American Certificate (OCT 2022) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) VAAR 852.273-70, Late Offers (NOV 2021) (End of Addendum to FAR 52.212-1) The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.225-1, Buy American Supplies (OCT 2022) VAAR 852.201-70, Contracting Officer s Representative (DEC 2022) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.208-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors Orders or PBAs (JAN 2023) VAAR 852.208-71, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factor Commitments Orders and BPAs (JAN 2023) VAR 852.211-70, Equipment Operation and Maintenance Manuals (NOV 2018) VAAR 852.211-72, Technical Industry Standards (NOV 2018) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) VAAR 852.246-71, Rejected Goods (OCT 2018) VAAR 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements (OCT 2018) (End of Addendum to FAR 52.212-4) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraph (a) (1) (7) Subparagraph (b) (4),(9), (31),(32),(33),(34),(35),(36),(37),(38),(39),(48),(51), and (59) All offerors shall submit the following: The offeror shall submit a quote, with sufficient documentation to evaluate technical salient characteristics compared to Statement of Work (if not brand name), Buy American Act Certificate, Warranty/Extended Warrant details, and Delivery/Installation schedule. All quotes shall be sent to the Contract Specialist, Alice Clark at contact@example.gov. Telephone responses shall not be accepted. Responses must be received no later than day, July 2, 2024, at 12:00 p.m. EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit an email to contact@example.gov. All inquiries will be responded to as necessary in amendment format which will be posted on http://www.sam.gov The deadline for submission of clarifications and/or additional information concerning this solicitation is June 26, 2024, at 12:00 PM (EST). No questions will be answered after this date/time unless determined to be in the best interest of the Government determined by the Contracting Officer. Telephone inquiries will not be accepted or returned. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price, sufficient documentation to evaluate technical salient characteristics compared to Statement of Work (if not brand name), Buy American Act Certificate, Warranty/Extended Warranty, and Delivery/Installation schedule. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition Is set aside for small business and has a value above the simplified acquisition threshold; or Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show - - - - - - (1) The solicitation number; - - - - - - (2) The time specified in the solicitation for receipt of quotations; - - - - - (3) The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; - - - - - - (5) Terms of any express warranty; - - - - - - (6) Price and any discount terms; - - - - - - (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically); - - - - - - (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. (e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation. (h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. - - - (1) Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone +1 (555) 000-0000, Facsimile +1 (555) 000-0000. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: - - - - - - - - (i) ASSIST ( https://assist.dla.mil/online/start/). - - - - - - - - (ii) Quick Search ( http://quicksearch.dla.mil/). - - - - - (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk +1 (555) 000-0000, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone +1 (555) 000-0000/2179, Facsimile +1 (555) 000-0000. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a government contract when contacting the entity designated at www.sam.gov for establishing the UEI. (k) [Reserved] (l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO. (End of Provision) Attachment 1: Stor-Edge Multi-Purpose Cart with Drawers Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American-Supplies, is included in this solicitation. (1) (i) The Offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that each domestic end product listed in paragraph (f)(3) of this provision contains a critical component. (ii) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (iii) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (iv) The terms commercially available off-the-shelf (COTS) item, critical component, domestic end product, "end product," "foreign end product," and "United States" are defined in the clause of this solicitation entitled "Buy American-Supplies." (2) Foreign End Products: Identify for each line item/commodity Line Item No: 00001 Country of Origin: Exceeds 55% domestic content (yes/no): The Government will evaluate offers in accordance with the policies and procedures of FAR part 25.