This Government Contract opportunity from Department Of Veterans Affairs was posted on July 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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7A21--Notice of Intent to Sole Source: OEM-supported Zeiss Windows 10 IoT LTSC License Kits.

Closed

36C24226Q0823Federal

Submission Closed07/28/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Veterans Affairs, Margaret Cochran Corbin VA Medical Center, intends to award a sole source, firm fixed price contract to PROAIM Americas, LLC for the upgrade of nine diagnostic imaging systems across its New York Harbor campuses. The effort involves installing Windows 10 IoT Enterprise 2021 LTSC license kits on four Zeiss Humphrey Field Analyzer 3 units and five Zeiss Cirrus Optical Coherence Tomography devices located at the Manhattan, Brooklyn, St. Albans, and Staten Island facilities. These upgrades are necessary to replace unsupported operating systems with a federally compliant baseline, ensuring alignment with VA cybersecurity standards including TIC, FISMA, and NIST 800-53 controls. Only PROAIM Americas, LLC is authorized to provide these services due to its exclusive distribution rights from Carl Zeiss Meditec USA, Inc., and all work must be performed by certified Zeiss field engineers to maintain equipment integrity and warranty validity. The scope includes on-site installation, software validation, and coordination with clinical engineering and IT teams to ensure seamless integration with existing Zeiss imaging platforms while minimizing downtime for critical ophthalmic services. Compliance with VA OIT and Biomedical Engineering protocols is mandatory, requiring verified device hardening, patching, and secure network configuration. The contract leverages OEM-approved license kits validated for specific unit serial numbers and ensures standardized, secure operating environments across all sites. This action is authorized under FAR 13.101(b), with no competitive solicitation planned unless external expressions of interest received by July 28, 2026, demonstrate capable alternatives. Interested parties must submit detailed technical and pricing information to jonatan.rondon@va.gov before the deadline, but no formal proposals or inquiries will be entertained; this notice serves solely as a preliminary step for sole source justification.

General Info

Sole source contract to upgrade nine Zeiss imaging systems with Windows 10 IoT Enterprise to meet VA cybersecurity standards.

Agency

Department Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)View Agency

Contract Value

$31,455

NAICS

541519 - Other Computer Related ServicesView NAICS

Place of Performance

Set-Aside

NONE

Awardee

PROAIM AMERICAS, LLC.View Profile

Award Issued Date

08/18/2026, 12:00:00 AM UTC

Documents

(1)

Notice of Intent to Sole Source: Zeiss Windows 10 IoT LTSC License Kits - 36C24226Q0823

DOCX•special-notice

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 22

special-notice

Response DeadlineJul 28

Deadline has passed

Submission Closed

07/28/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)

Contacts1 person available

OfficeALBANY, NY, 12208, USA

Organization / Agency

Department Of Veterans Affairs → 242-NETWORK Contract Office 02 (36C242)

View Agency Profile

Office AddressALBANY, NY, 12208, USA

Contacts

Rondon JonatanContracting Officer

contact@example.gov

Full Description

Notice of intent to award a sole source, firm fixed price contract to PROAIM Americas, LLC.
SOL: 36C24226Q0823 DUE: 07/28/2026, 1600 EST. SET ASIDE: N/A NAICS: 541519 Information Technology Value Added Resellers. POP STATE: 30 Days ARO AGENCY: Department of Veterans Affairs; Margaret Cochran Corbin VA Medical Center, 423 East 23rd Street, New York, NY 10010. Email: Jonatan.rondon@va.gov The Department of Veterans Affairs, Margaret Cochran Corbin VA Campus, intends to award a sole source, firm fixed price contract to PROAIM Americas, LLC. under the authority of RFO FAR 13.101(b) to PROAIM Americas, LLC., 16024 Manchester Road, Suite 200, Saint Louis, MO 63011 for their authorization to perform services and repairs on Carl Zeiss products.
This project covers the upgrade of four (4) Zeiss Humphrey Field Analyzer 3 (HFA3) and five (5) Zeiss Cirrus Optical Coherence Tomography (OCT) diagnostic systems across the New York Harbor VA Medical Center campuses including Manhattan, Brooklyn, St. Albans and Staten Island from their current Windows operating system to Windows 10 IoT Enterprise 2021 LTSC. These upgrades will utilize the OEM-supported Zeiss Windows 10 IoT LTSC license kits.
The scope includes on-site installation of Windows 10 IoT LTSC upgrade kits, validation of software functionality post-upgrade, and coordination with clinical engineering and IT personnel to ensure full compatibility with existing Zeiss imaging software. All work must adhere to VA OIT and Biomedical Engineering standards, ensuring minimal downtime of ophthalmic diagnostic services.
The objective of this procurement is to obtain all necessary Windows 10 IoT Enterprise 2021 LTSC license kits, installation services, and technical support required to upgrade all Zeiss HFA3 and Zeiss Cirrus OCT units to a VA compliant operating system. The included upgrade kits specified per serial number for Brooklyn, Jamaica Plains, Staten Island, and New York campuses provide OEM validated compatibility for HFA3 units with serial numbers 860 15001 and above, and Cirrus OCT units with serial numbers 5000 4994 and above.
This project also ensures full VA cybersecurity compliance, including:
Migration from unsupported Windows versions to a federally approved OS baseline Alignment with VA TIC, FISMA, and NIST 800 53 security controls Verification of device hardening, patching status, and Windows 10 IoT LTSC security configuration Maintenance of secure network integration, consistent with VA network security policies
The upgraded platform will enhance system security, standardize OS versions across all campuses, ensure ongoing OEM software support, and reduce cybersecurity vulnerabilities associated with legacy.
Carl Zeiss Meditec USA, Inc. products are authorized to be only sold through Small Dis-advantaged Owned government distributor PROAIM America s LLC or Sub Distributors of PROAIM America s LLC. Only Carl Zeiss Meditec USA Inc. Employed Certified Field Service Engineers and certified ZEISS and authorized ZEISS trained personnel are approved to perform service repair services on Zeiss products/ equipment.
Item Quantity/Description:
Item Code# EE/SN Item Description LOCATION QTY 266002-1187-465 66020/ 860-19226 HFA3 KIT UPGRADE WIN 10 IOT VA - BROOKLYN, NY 1 266002-1187-465 75403/ 860-21748 HFA3 KIT UPGRADE WIN 10 IOT VA - BROOKLYN, NY 1 266002-1187-464 56477/ 5000-21024 CIRRUS KIT UPGRADE WIN 10 IOT VA - BROOKLYN, NY 1 266002-1187-465 75644/ 860-20506 HFA3 KIT UPGRADE WIN 10 IOT VA - JAMAICA PLAINS, NY 1 266002-1187-464 76065/ 5000-25150 CIRRUS KIT UPGRADE WIN 10 IOT VA - JAMAICA PLAINS, NY 1 266002-1187-464 65152/ 6000-11064 CIRRUS KIT UPGRADE WIN 10 IOT VA - STATEN ISLAND, NY 1 266002-1187-465 78963/ 860-22238 HFA3 KIT UPGRADE WIN 10 IOT VA - STATEN ISLAND, NY 1 266002-1187-464 52243/ 5000-19771 CIRRUS KIT UPGRADE WIN 10 IOT VA - NEW YORK, NY 1 266002-1187-464 56860/ 5000-21025 CIRRUS KIT UPGRADE WIN 10 IOT VA - NEW YORK, NY 1
Place Of Performance
VA New York Harbor Healthcare System Margaret Cochran Corbin VAMC 423 East 23rd Street New York, NY 10010
VA New York Harbor Healthcare System Brooklyn VAMC 800 Poly Place Brooklyn, NY 11209
VA New York Harbor Healthcare System St. Albans Community Living Center 179-00 Linden BLVD Jamaica, NY 11425
VA New York Harbor Healthcare System Staten Island Community Living Clinic 1150 South Avenue, 3rd Floor, Ste. 301 Staten Island, NY 10314
This procurement is being conducted in accordance with RFO FAR 13.101(b). The NAICS code utilized for this procurement is 541519, Information Technology Value Added Resellers, with a Size Standard of 150 employees.
This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The government may consider all Expressions of Interest received prior to July 28th, 2026, 1600 EST. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to jonatan.rondon@va.gov and received by 16:00 hours EST on July 28th, 2026. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.