7B22--Responder 5 Nurse Call Server and Software EER 275057

The Department of Veterans Affairs through its Network Contracting Office 19 is soliciting offers for the design, installation, integration, testing, and training of a nurse call and information data management software system centered on the Responder 5 Nurse Call Server and related components at the Oklahoma City VA Medical Center. The contract, issued under solicitation number 36C25926Q0570 with a response deadline of July 2, 2026, targets small businesses under a total small business set-aside and follows a firm-fixed-price structure under FAR Part 12 for commercial items. The scope requires delivery and installation of patient stations, nurse consoles, network infrastructure including managed WAPs and PoE switches, integration with VA clinical systems such as VistA, CPRS, Cerner, Vocera, and RTLS, and development of real-time dashboards with interactive floor plans. All work must occur on-site during business hours and comply with VA OI&T Wi-Fi standards, AES/TKIP encryption, FIPS 140-3 cryptographic requirements, NIST and FISMA controls, and VA Handbook 6500.1 for electronic media sanitization. The base period of performance runs from July 1, 2026, to June 30, 2027, with an option to extend services, and delivery is FOB destination with acceptance conducted by the Contracting Officer’s Representative. Security is paramount: contractors must ensure all personnel complete training and sign the Contractor Rules of Behavior within one week of contract initiation and annually thereafter; non-VA equipment must comply with VA security configurations, medical devices with sensitive data must be sanitized or returned under strict protocols, and business associate agreements are mandatory for any data handling. Contractors are required to submit weekly progress reports, a Contractor Project Management Plan, Pre-Installation Survey Heat Maps, and a finalized test plan, while also adhering to strict data handling rules, including U.S.-based performance to the maximum extent and immediate notification of personnel changes. Invoicing must be electronic through SAM and processed via EFT, and all proposals must include a certified small business status and UEI, with non-compliance potentially triggering penalties including payment withholding or termination for default. The absence of pricing in the solicitation indicates offerors must submit detailed cost proposals to achieve award under a trade-off evaluation process considering both price and non-price factors.