89--Commodities - Martinsburg VAMC: Bread for inpatient meal services.

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. (ii) The solicitation number is 36C24518Q9275 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-69, August 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) The North American Industry Classification System (NAICS) code is 311999, and the size standard is 500 Employees. (v) This requirement consists of twelve (12) line items: Period of Performance Base Plus Four 1-Year Options VA Medical Center Nutrition Department Weekly Yearly Bread White Loaf 60 3,120.00 Bread Wheat Loaf 127.5 6,630.00 Bread Loaf Rye 17 884.00 Bread Texas Toast Loaf 75 3,900.00 Hamburger Bun Wheat 33 1,716.00 Hamburger Bun White 6 312.00 Raisin Bread Loaf 4.5 234.00 White Dinner Rolls 9 468.00 English Muffins 18 936.00 Italian Steak Roll 24.75 1,287.00 Hot Dog Bun Wheat 18 936.00 Hot Dog Bun White 3 156.00 Sub total. - Total Projected FY19 - (vi) To be technically acceptable the products quoted shall be the items noted above. (vii) Delivery FOB Destination to VA Medical Center, 510 Butler Avenue, Martinsburg, WV 25405. (viii) 52.212-1 Instructions to Offerors - commercial Items, applies to this acquisition. There is no addenda to the provision. (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price technically acceptable offer. (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- the offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via the System for Award Management (SAM) Website through http://www.sam.gov/portal. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of this provision. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: applies to this acquisition. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52,204-10; 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-27, 52.219-28, 52.222-3 , 52.222-19, 52.222-21; 52.222-26; 52.222-36, 52.222-50, 52.223-18, 52.225-3; 52.225-13, 52.232-34. (xiii) Any additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices will be addressed as necessary. (xiv) Questions shall be submitted in writing to Chantey Bost at contact@example.gov NLT Wednesday, September 26, 2018. PROPOSALS ARE DUE Thursday, September 27, 2018, by 4:00 p.m. eastern standard time (est) to the email address identified above. (xvi) Point of contact for this solicitation is Chantey Bost, +1 (555) 000-0000 / e-mail contact@example.gov. All Inquires must be in writing. FUNCTIONAL WORK/ SECIFICATION STATEMENT: The Contractor shall provide bread and bakery products to meet the highest customer service standards of the industry in support of the Martinsburg, VA Medical Center (VAMC). PROCEDURES FOR PROVIDING SERVICES: Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide bread and bakery items in accordance with the terms and conditions of this contract. SPECIAL REQUIREMENTS FOR MARTINSBURG, WV (VAMC): NOTE: WHOLE WHEAT BREAD SHALL CONTAIN SPECIAL HIGH COMMERCIAL GRADE 100% WHOLE WHEAT FLOUR WITH NO LESS THAN 2% FIBER. NO WHITE FLOUR SHALL BE USED. CARAMEL COLORING TO PRODUCE DARK COLORING IN LIEU OF WHOLE WHEAT FLOUR IS UNACCEPTABLE. DELIVERY IS TO BE DAILY WITH THE EXCLUSIONS OF WEDNESDAYS & SUNDAYS (EXCLUDING FEDERAL HOLIDAYS) DELIVERIES ACCEPTED BETWEEN THE HOURS OF 5 A.M. AND 11 A.M. DELIVERIES WILL BE MADE TO THE INVENTORY CONTROL UNIT MARTINSBURG, WV, VAMC, BUILDING #510 MAIN KITCHEN(BASEMENT) ALL PRODUCTS MUST BE DATED INDICATING THE SELL BY DATE WITH INFORMATION THAT THE PRODUCT IS GOOD FOR 7 DAYS AFTER BAKING. DELIVERY ORDERS: VAMC personnel designated at time of award will place delivery orders. VAMC will issue individual delivery orders (purchase orders) for their service. Delivery orders will be picked up at time of delivery. Advance delivery orders will be issued for the first deliveries. DELIVERY: All items shall be delivered FOB Destination to the Martinsburg, VA Medical Center (VAMC). All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. All bread/bakery items shall be labeled, packaged, and packed in commercially acceptable containers. Where applicable, bread, fresh, type, shall be labeled. Production of bread shall not precede delivery by more than twenty-four hours. Bread/Bakery items must be freshness dated in the following method: Production date or freshness expiration date directly marked on the packaging or twist tie/plastic closure. Contractor shall not be required to deliver products on national holidays as listed below and any other day specifically declared by the President of the United States to be a national holiday: INSPECTION AND ACCEPTANCE: A point of contact from the Martinsburg VAMC will be designated to accept or reject delivery as to quality and condition of bakery items. Items rejected all or in part by the VAMC shall be removed from the premises within 48 hours of notification of rejection. If the vendor needs to offer a substitute product on a rare occurrence, the substitute product must be comparable and acceptable to the VAMC and offered at the same contract price. Vendor-owned delivery trays, racks, wheeled carts, etc. shall be in clean condition at delivery time; if they are not, vendor personnel will be required to transfer bread products to government owned holding racks. Vendor-owned trays/racks, wheeled carts, etc. utilized in delivery will be held for pick-up by the vendor for reuse. The VAMC reserves the right to perform an inspection of the contractor s facility at any time during the contract period and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the items covered by this contract will be procured in the open market. Any excess cost occasioned by this action shall be charged against the contractor s account. SANITATION AND WORKMANSHIP: Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, or other contamination. CUSTOMER SERVICE POINT OF CONTACT: The Contractor shall provide a designated point of contact and toll-free number (if applicable) for resolution of customer service problems to include at a minimum delivery of damaged or incorrect items. DELIVERY LOCATION: MARTINSBURG VA MEDICAL CENTER 510 BUTLER AVENUE MARTINSBURG, WEST VIRGINA 25405 INVOICES: Invoices shall be issued to the VA Financial Service Center and to the Chief, Nutrition and Food Service. Invoices shall be identified with proper delivery order number (purchase order number) and shall reflect all deliveries made against the delivery order. End of the month deliveries shall not be billed against the following month delivery order. Invoices shall be submitted weekly and shall include the following per FAR Clause 52.212-4(g): Contractor s business name and address Contractor s Tax Identification Number (TIN) Invoice date Date(s) of services provided Contract number Total amount billed Purchase Order number NOTE: Failure to include the above information may result in delay of payment. Invoices will be returned to the Contractor for completion if there are any omissions. CONTRACT ADMINISTRATION: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract on behalf of the Government. In the event the Contractor affects any change(s) at the direction of any person other than the Contracting Officer, that change shall be considered to have been made without authority and no adjustment in price shall be made in the contract to cover any increase in charges incurred as a result thereof. The Contractor shall submit all requests for modification of this contract and any inquiries pertaining to the administration of the contract to the Contracting Officer in writing at: Department of Veterans Affairs Network Contracting Office 5 ATTN: DESIGNATION OF CONTRACTING OFFICER S REPRESENTATIVE (COTR): The following individual has been designated as the Contracting Officer s Representative (COR) to monitor and certify receipt of services rendered under this contract: Nutrition & Food Service Matthew Mosher +1 (555) 000-0000 x 2983 contact@example.gov The COR has the following scope and limitations of authority: Place orders for supplies/services not to exceed those required under this contract. Certify acceptance of supplies/services received in accordance with the contract requirements, including accepting comparable substitutions for items when needed. Furnish technical guidance and advice, and monitor services performed under the contract. Report any deficiencies in performance, quality of supplies/service, safety practices and questions on contract performance or suspensions of work to the Contracting Officer. This delegation of authority does not include any authority to make changes in quantity, quality and delivery. The Contracting Officer acting within the scope of his/her authority will make all changes to the contract. This delegation of authority will expire upon completion of the contract or unless sooner revoked in writing by the Contracting Officer, but in any case, will not extend beyond the contract period.