8960--Supply - Dairy Products - Nutrition/Food Services Ann Arbor

This is a SOURCES SOUGHT request for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine the following: The interest and capability of small business, especially service-disabled veteran owned small business and veteran owned small business. Whether the business source is a manufacturer or authorized distributor, verified by an authorization letter from the original equipment manufacturer; and Size classification relative to the North American Industry Classification System (NAICS) code 311511 for the proposed acquisition. The Department of Veterans Affairs, Network Contracting Office 10 is seeking potential sources for a Dairy products, to be provided for the LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. All items shall be new; refurbished/used items are not acceptable. Brand name or equal requirements: The LTC Charles S. Kettles Veterans Affairs Medical Center Nutrition and Food Service has a requirement for various dairy products to include BRAND NAME OR EQUAL PRODUCTS:
Product # Product Description Fiscal Year 2027 Projected Volumes 1421 Milk, Skim Vitamin A & D Carton 186 1977 Juice, Orange 4 oz. 20,884 35961 Sherbet, Orange Cup 5,215 8508 Juice, Apple 4 oz. 16,251 21680 Cottage Cheese, Lowfat 4,457 1165 Milk, Whole Carton 26,327 1331 Milk, 2% Reduced Fat 12,036 35958 Ice Cream Cup, Vanilla Frozen 8,463 5404 Milk, Skim Carton 24,045 1555 Chocolate Milk, 1% 6,896 35959 Ice Cream Cup, Chocolate Frozen 7,109 23641 Yogurt, Peach 4 oz. 3,106 20470 Yogurt, Vanilla 6 oz.oz. 2,764 23640 Yogurt, Blueberry 4 oz. 2,896 23639 Yogurt, Strawberry 4 oz. 2,689
All products must be in disposable packaging. Glass recycling cannot be accommodated.
DESCRIPTION OF AGREEMENT This agreement shall govern the terms and conditions and prices under which the contractor shall furnish, and the Federal Government shall order dairy products for the LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. This is for a Base Year + 4 Option Years, where pricing shall be firm for a one-year time period- price changes will not be made throughout the year.
EXTENT OF OBLIGATION The Federal Government is obligated only to the extent of authorized calls placed against this agreement.
Delivery Instructions. All deliveries shall be made to: LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. The type of delivery order will be specified when the order is placed, and the Contractor shall deliver within the timelines stated below:
Routine: All routine orders shall be delivered within 24 (twenty-four) hours according to the delivery location in the above SOW, during normal business hours. Routine deliveries are not required on the weekends or federal holidays. Routine stock delivery orders will be placed by phone during normal business hours, 6:30am to 3:00 p.m. local time, Monday through Friday excluding all federal holidays.
HOURS OF SERVICE The Contractor shall be available, 24 hours per day, 365 days per year including Federal holidays. The following terms have the following meanings:
Regular Delivery Schedule: Monday through Friday, 6:30 am to 3:00 pm Federal Holidays: The 10 holidays observed by the Federal Government are:
New Year s Day Dr. Martin Luther King JR Birthday President s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day
The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies. The Department of Veterans Affairs Financial Services Center (VAFSC) is the Designated Agency Office for all payments of invoice as defined in the Prompt Payment Act (PPA). Invoices shall be submitted directly to one of the following addresses for payment:
Regular Mail Federal Express Address Dept. of Veterans Affairs Financial Services Center Financial Services Center 1615 Woodward Street PO Box 149971 Austin, TX 78772 Austin, TX 78714-9971
All contractors that are interested in meeting this requirement are asked to submit the following information: Company Name Company Address DUNS Number Company POC Name Company POC Phone Company POC Email Business Size/Type under NAICS 333112 Country of Origin for proposed item GSA Contract Number (if applicable) Additional information: All contractors must be registered with the System for Award Management (SAM) at https://www.sam.gov. Any contractor that believes they are capable and desires to claim preference for small business status must be registered with the SBA and meet the requirements of FAR 19.102. Any contractor that believes they are capable and desires to claim preference for veteran owned small business status must be registered with SBA Small Business Search at https://search.certifications.sba.gov/ as an SDVOSB or VOSB. Responses due to LouAnn Gilliland, Contracting Officer, by Friday, October 9, 2026 at 12:00PM (NOON) ET. Please e-mail all responses to louann.gilliland@va.gov.