9.1D U.S. West Region Liquid Nitrogen (LN2) for Keyport, Washington

INTRODUCTION:

This is a Request for Information (RFI)/Sources Sought notice issued by the Defense Logistics Agency (DLA) Energy Aerospace – San Antonio, Texas. This is NOT a solicitation for proposals. No awards will be made from the responses to this announcement. However, responses may be used to determine the appropriate acquisition strategy for a potential future procurement. This notice issued by DLA Energy is to identify potential sources and solicit industry to express their capability and interest to provide Liquid Nitrogen (LN2), materials, supplies, management, tools, equipment, transportation and labor necessary for accomplishing this requirement.

SCOPE OF REQUIREMENTS:

The potential source shall provide all products, materials, supplies, management, tools, equipment, transportation, and labor necessary for the delivery of products on a F.O.B. Destination basis into a Government-Owned tank at Keyport, WA.

PRODUCTS:

1. Technical Liquid Nitrogen (LN2), Type II, Grade B, NSN 6830-01-644-2557, shall meet the requirements of the most current version of Commercial Item Description (CID) A-A-59503. 

One copy of the Certificate of Analysis (COA) for each sample required by the specification shall be submitted by the Contractor as an attachment to Wide Area Workflow (WAWF).  In addition, the Contractor shall include a copy of COA to accompany each delivery to be provided to acceptor at delivery destination. 

The unit of issue for LNB is Gallons (UG6) for all documentation.

RELATED SERVICES:

1. Expedited/Emergency Delivery – SE0000177
2. Detention Fee – SE0000178
3. Fill Line Restriction Orifice – SE0000180
4. Tank Hot Fill – SE0000182

PRODUCT ORDERING:

The DLA Energy Contracting Officer shall issue Blanket Delivery Orders (DD Form 1155) for obligation of funds for shipments to be scheduled during that specific timeframe by the Delivery Scheduler. The individual shipments requested by the Delivery Scheduler will designate the specific quantity to be delivered at the customer location specified in the contract.

The Contractor shall provide DLA Energy a list of personnel available on a 24-hour a day basis to take orders from the Delivery Scheduler, as well as delivery information/status on the order. The list shall include full name, office phone number, cell number and email. DLA Energy shall be notified of changes in contact personnel, phone numbers and email addresses.

PRODUCT DELIVERY:  

For routine deliveries, product shall be delivered within five (5) calendar days and for expedited deliveries, within two (2) calendar days after receipt of an order from the appointed Delivery Scheduler. Deliveries shall be made between 0600 to 1400 hours CST, Monday – Friday. After an emergency delivery order is placed, contractor shall coordinate delivery time and acceptance of emergency deliveries with the customer. Weekends and federal holidays are excluded from calendar days.

CUSTOMER/GOVERNMENT-OWNED TANKS

No. of Tanks                                                                                                          

1                              Government-Owned Tank at Keyport, WA.

POTENTIAL LOCATION:

1. Naval Undersea Warfare Center Division Keyport, WZ

METHOD OF MEASUREMENT:

Quantity determination to be performed by use of a truck mounted calibrated flow meter.

INSPECTION AND ACCEPTANCE:

Inspection for quality shall be performed at origin. Quantity determination and acceptance shall be at destination. Contractor shall obtain customer signature for delivery at each location for acceptance of quantity. A copy of the signed quantity acceptance document must be attached to the Wide Area Work Flow (WAWF) invoice submittal for payment.

SECURITY REQUIREMENTS:

Delivery personnel shall be U.S. citizens. In addition, delivery personnel must possess a state or federally issued photo ID that displays the driver’s full name and date of birth. Deliveries to Military installations will require delivery personnel provide social security number and be subjected to background checks. The driver may also be required to provide proof of insurance and vehicle registration. Some locations will require delivery personnel be escorted while making deliveries. All delivery vehicles are subject to search by security personnel prior to accessing delivery location and while on each facility. In accordance with the Real ID Act of 2005, starting May 7, 2025, access to federal facilities requires a “REAL ID”. If Driver’s License is not “REAL ID” Act compliant, contractor must present an acceptable second form of identification (i.e. U.S. passport, passport card, military ID, etc…).

ANTICIPATED PERIOD OF PERFORMANCE:

This potential requirement has an estimated four and a half (4.5)-year requirement, 1 January 2027 through 30 June 2031.

ANTICIPATED CONTRACT TYPE:

Requirements type contract.  The Government will not lock into a fixed quantity, but all Liquid Nitrogen (LN2) needed to support the location will be pulled under award of this contract.

CAPABILITY STATEMENT:

Interested qualified organizations should submit a capability statement for this requirement addressing the areas below. Statements should include an indication of current business size and a list of available ancillary services available as well as any technical information believed to be useful to the Government. The capability statement at a minimum shall address the potential vendor’s ability of the following:

1. Capability to fully meet the specification
2. Capability to perform all the sampling/testing requirements listed in the specifications
3. Capability and willingness to allow government quality assurance inspectors access to supplier production/load-out plant to conduct quality assurance assessments as needed
4. Statement of ability to meet needs for the DLA Customer
5. Capability for a potential Federal Government Contract, your company must be registered in the System for Award Management (SAM) Https://www.sam.gov/portal/SAM/#1. Is your company registered in SAM, and if so, what is your company’s cage code and Duns#. If your company is not currently registered in SAM, are you willing to register in the SAM system?
6. Confirmation that you have the ability to produce and deliver Liquid Nitrogen (LN2).

SUBMISSION INSTRUCTIONS:  All capability statements sent in response to this Sources Sought notice should be submitted to Jasmine Tellez, Contract Specialist at jasmine.tellez@dla.mil and Contracting Officer Leno Smith, at leno.smith@dla.mil. All responses must be received by 6 July 2026.

DISCLAIMER AND IMPORTANT NOTES:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. Respondents will be added to the prospective offerors list for any subsequent solicitation. However, responses to this notice will not be considered adequate responses to a solicitation.

CONFIDENTIALITY:

No classified, confidential, or sensitive information should be included in your response. All proprietary information should be marked as such.