9 by 12 BROWN KRAFT WINDOW CATALOG ENVELOPE

The contract involves the procurement of 5,000 units of 9 x 12 brown kraft catalog envelopes with specific printing and window placement requirements, to be delivered to the Ohio Department of Agriculture's Division of Food Safety by October 15, 2025. Bidders must provide a unit price with no more than three decimal places, and the award will be made to the lowest responsive, responsible bidder based on the total price, with all items bid mandatory for consideration. The envelopes must feature a logo and return address printed in black ink in the upper left corner, with a precisely positioned window measuring 3-1/4 inches wide by 1-1/4 inches high, located 6-1/4 inches from the top and 1-1/2 inches from the left edge. Packaging requires cartons labeled with the title and quantity, and a proof copy must be submitted for approval before full production. The contract emphasizes strict compliance with state procurement rules, incorporating standard terms and conditions revised as of March 31, 2025, which govern bidding, delivery, and contractual obligations. A key requirement is the completion and submission of an Affirmation and Disclosure Form, affirming understanding of and compliance with executive orders prohibiting offshore services and data storage, as well as restrictions on purchasing from Russian entities. Contractors must disclose all service and data locations, including those of subcontractors, and report any changes during the contract period. The contract explicitly prohibits services or data from being located outside the United States without a signed waiver, with the State reserving the right to terminate if violations occur. Bids must be submitted electronically via the OhioBuys portal by September 4, 2025, with the Affirmation and Disclosure Form sent separately to the designated Purchasing Analyst. The delivery location is specified as the Ohio Department of Agriculture in Reynoldsburg, Ohio, with no explicit FOB terms or detailed performance periods beyond the requested delivery date. The contract also mandates that the proof copy be reviewed and approved at the destination before full acceptance, ensuring the final product meets all specified standards. Overall, the procurement emphasizes technical compliance, accurate pricing, and strict adherence to data and offshore service restrictions, with award based solely on the lowest price among compliant bids.