91--Black Hills DIESEL FUEL & UNLEADED GASOLINE

RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78618Q0345 Post Date: 06-13-2018 Response Date: 06//22/2018 at 12:00 pm Applicable NAICS: 324199 Classification Code: 9140 Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: Date of Award through September 30, 2018, plus four, one-year options, if exercised Delivery Requirement: Within 48 hours of order placement Attachments: None Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556 Place of Performance: Black Hills National Cemetery 20901 Pleasant Valley Drive Sturgis, SD 57785 Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm on 6/22/2018. Responses to this announcement will result in a Fixed-Price Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov The U.S. Department of Veterans Affairs, National Cemetery Administration, and the Black Hills National Cemetery anticipates a purchase order for Unleaded Gasoline (No Ethanol) and On Road #1 and #2 clear Diesel delivery services. The applicable North American Industrial Classification System (NAICS) code for this procurement is 324199, with a business size standard of 500 employees. The National Cemetery Administration is seeking quotes from Service Disabled Veteran Owned Small Businesses (SDVOSBs) qualified for the provision of Unleaded Gasoline (No Ethanol) and On Road #1 and #2 clear Diesel delivery services . 001AL-11-15-A Limitations on Subcontracting Monitoring and Compliance (June 2011) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION). Accordingly, any contract resulting from this solicitation will include this clause. Product Description: Contractor shall furnish (F.O.B. Destination within consignee s premises) 87 Octane Gasoline & Off Road Diesel to Black Hills National Cemetery located at 20901 Pleasant Valley Drive, Sturgis, SD 57785. Fuel delivery will be ordered on an on-call basis and deliveries shall be within 48 hours of placing order with the contractor. The storage tank for the Diesel fuel has 500-gallon capacity. The storage tank for the 87 Octane fuel is 500 gallons. The Offeror shall provide the cemetery a copy of a Spill Response Plan upon award. The plan shall effectively prevent and contain any fuel spills and prevent contamination to the surrounding ground, storm drains or downhill contamination to local waterways. The contractor must certify that their drivers have been trained on spill prevention. They must also prove that they have an effective means of communication during a spill containing 10 or more gallons. This plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons. The Contractor shall deliver the following fuels to the cemetery address above, FOB Destination on an as-needed basis. The government will contact the Contractor by the phone or email to schedule deliveries. The Contractor shall provide a metered delivery ticket, via email, to the Cemetery Point of Contact immediately upon delivery or by the next business day. The delivery ticket shall include the following information at a minimum: Date of Delivery Total Gallons Delivered Price per Gallon to include: Rack Price (date & time stamped) Contractor Mark-Up Per Gallon Total Unit Price Period of Performance: Date of award through September 30, 2018, plus four, one-year option periods if exercised through September 30, 2022. Scope: The contractor shall be responsible for providing fuel delivery within 48 hours of order placement for Black Hills National Cemetery located at 20901 Pleasant Valley Drive, Sturgis, SD 57785. The guaranteed minimum award for this contract is $500.00. The maximum aggregate value of orders that can be placed under this contract is $100,000.00. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount. Supply Price Schedule Price per gallon shall be based on the rack price the day of delivery using the Rapid City [506] South Dakota (Unbranded Rack Average and Low Carbon Fuel Standard (LCFS) Cost included) in the daily Oil Price Information Services (OPIS) Gross Carb Ultra Low Sulfur Distillate (Clear) Prices issued daily (available through http://www.opisnet.com/) plus, provider s Mark-Up Per Gallon Prices. The contractor must provide the rack price for that day of each delivery ticket when delivered and at the time of invoice submission. The daily rack price shall be from the Opisnet website and it shall include a time stamp indicating the date and time for the product delivered. Contractors will quote only their Mark-Up Price Per Gallon Prices. This amount must be in a dollar format ($0.00) and include transportation costs. CLIN Description Estimated Qty Unit Mark-Up Per Gallon Total Price for Mark-Up Per Gallon Base Period: Date of Award through September 30, 2018 0001 #1 & #2 Clear On Road Diesel 5,000 Gal $ $ 0002 93 Octane Unleaded Gas 3,000 Gal $ $ Base Period Total Price of Mark-Up Per Gallon $ Option Year 1: October 1, 2018 through September 30, 2019 1001 #1 & #2 Clear On Road Diesel 5,000 Gal $ $ 1002 93 Octane Unleaded Gas 3,000 Gal $ $ Option Year 1 Total Price of Mark-Up Per Gallon $ Option Year 2: October 1, 2019 through September 30, 2020 2001 #1 & #2 Clear On Road Diesel 5,000 Gal $ $ 2002 93 Octane Unleaded Gas 3,000 Gal $ $ Option Year 2 Total Price of Mark-Up Per Gallon $ Option Year 3: October 1, 2020 through September 30, 2021 3001 #1 & #2 Clear On Road Diesel 5,000 Gal $ $ 3002 93 Octane Unleaded Gas 3,000 Gal $ $ Option Year 3 Total Price of Mark-Up Per Gallon $ Option Year 4: October 1, 2021 through September 30, 2022 4001 #1 & #2 Clear On Road Diesel 5,000 Gal $ $ 4002 93 Octane Unleaded Gas 3,000 Gal $ $ Option Year 4 Total Price of Mark-Up Per Gallon $ Price Summary Period Total Price for Mark-Up Per Gallon Date of Award through September 30, 2018 $ Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $ Total Price (Base plus all Option Years) $ Contractor Mark-Up Per Gallon: The Contractor Mark-Up Per Gallon Prices are fixed and includes all markup above the rack rate. This includes, but is not limited to: delivery charge (including labor and transportation), overhead, profit, applicable taxes and duties, etc. The awarded Contractor s Mark-Up Per Gallon Prices are fixed and will not fluctuate with changes to the rack rate(s). ITEM(s) TO BE DELIVERED TO THE FOLLOWING ADDRESS: Black Hills National Cemetery 20901 Pleasant Valley drive Sturgis, SD 57785 Proposal Format and Submission Information: The provision at 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) applies to this acquisition. Addenda to provision 52.212-1 Instructions to Offerors Commercial Items (Jan 2017): Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote: Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address Proposals shall be submitted via email or via mail to the following addresses: Email: contact@example.gov Mail: National Cemetery Administration (NCA) 575 N. Pennsylvania Street Midwest District, Suite 495 Indianapolis, IN 46204 For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration. Questions pertaining to this announcement shall be sent by email to: contact@example.gov. Telephone inquiries will not be accepted. End of Addenda Proposal Evaluation: Contracting Officer will conduct a comparative evaluation of all offers received. Award will be made to the offeror who represents the greatest value to the government. Award Criteria: Price Proposal: The Government will evaluate all offerors quotes by adding the Mark-Up Per Gallon Price for all line items. The lowest price will be determined by the quote with the lowest total Mark-Up Per Gallon Price for all line items. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98 The following solicitation provisions apply to this acquisition: FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar https://www.va.gov/oal/library/vaar/vaar852.asp FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-3 Offeror Representation and Certifications Commercial Items (Nov 2017) VAAR Representations of Contracting Officers (Jan 2008) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar https://www.va.gov/oal/library/vaar/vaar852.asp The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions (Jan 2017): FAR 52.216-2 Economic Price Adjustment Standard Supplies (Jan 1997) CLIN 0001 & CLIN 0002 FAR 52.216-18 Ordering (Oct 1995) (Date of Award through September 30, 2022) FAR 52.216-19 Order Limitations (Oct 1995) (50 gallons | 500 gallons | 1,000 gallons | 10 days) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2023) FAR 52.217-9 Option to Extend the Term of the Contract (15 days) (5 years) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds (Apr 1984) (September 30, 2018 | September 30, 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.246-71 Inspection (Jan 2008) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (a)(1), (a)(2), (a)(3), (a)(4), (b)(4), (b)(8), (b)(14), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33), (b)(42), (b)(47), (b)(49), (b)(56), and (e)(1)(xii)(A). End of Addenda End of Document