9130-- FY22 Fuel Delivery Contract Lebanon VAMC

This is a Combined Synopsis/Solicitation requirement for Fuel Delivery Contract Lebanon VAMC located at 1700 S. Lincoln Hwy, Lebanon, PA 17042 as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. It is the government s intent to award a Firm Fixed Contract because of this RFQ. (ii) The solicitation number is 36C24421Q1243 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05 dated 3/10/2021. (iv) This solicitation is set aside 100% Service-Disabled Veteran Owned Small Business and the associated NAICS code 324110 Petroleum Refineries has a small business size standard of 1000. (IV) Schedule of Requirement/CLINS (v) Statement of Work/Salient Characteristics STATEMENT OF WORK GENERAL INFORMATION 1. Title of Project: FY22 Fuel Delivery 2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Contractor shall provide fuel delivery on an as needed basis for the Lebanon VA Medical Center. Fuel delivery may be required within the same day, depending on the situation, so contractor must be able to respond when needed. The fuel types needed: Propane, Off-Road Diesel, On-Road Diesel and 87 Octane Gasoline. 3. Performance Period: 12/01/2021 to 11/30/2022 B. GENERAL REQUIREMENTS Contractor shall provide the following fuel types to the Lebanon VA Medical Center on an as needed basis: Propane, Off-Road Diesel, On-Road Diesel and 87 Octane Gasoline. C.FUEL TANKS On-Road Diesel tank number 13 1500-gal capacity 87 octane gasoline tank number 14 1500-gal capacity 87 octane gasoline tank number 15 1500-gal capacity Off-Road Diesel tank number 16, Building 10 Emergency Generator 1500-gal capacity Off-Road Diesel tank number 17, Building 18 Emergency Generator 1500-gal capacity Off-Road Diesel tank number 18, Building 17/136 Emergency Generator 3000-gal capacity Off-Road Diesel tank number 20, Building 19/22 Emergency Generator 2000-gal capacity Off-Road Diesel Tank number 21, Building 10 Boiler Off-Road Diesel Tank number 22, Building 10 Boiler Off-Road Diesel Tank number 23, Building 10 Boiler Off-Road Diesel tank number 24, Building 1 Emergency Generator 10,000-gal capacity Off-Road Diesel tank number 25, Building 104 Emergency Generator 13,000-gal capacity Propane tank for Emergency Generator Farm D. Delivery Instructions The Grounds Supervisor shall place orders for on-road diesel, off-road diesel, and 87 octane gasoline. The mechanical shop supervisor shall place orders for propane. All orders placed shall be on an as needed basis and delivered to the specified tank(s). Deliveries shall be made during normal working hours Monday - Friday 7:00am 4:30pm. All delivery tickets shall be left with the designated VA representative. E. GENERAL REQUIREMENTS Deliveries may be required as frequently as once per day for extended periods depending on availability of fuel supply. Delivery is between 8:00 am and 4:00pm, Monday thru Friday. Fuel shall be delivered to the following locations Lebanon VA Medical Center, 1700 S. Lincoln Hwy, Lebanon, PA 17042 Contractor shall deliver fuel within 48 hours after receiving notification for fuel order from the customer. The Contractor must operate Monday thru Friday, 8:00am to 4:00pm and be able to respond to an emergency request within 24 hours or less and a normal request within 48 hours of request 7 days per week. If the contractor provides an onsite receiving tank, the contractor s tank shall include a 12-volt electrical powered pump, battery, means for customer to gauge fuel level, adequate hose (approximately 20 feet) and fill nozzle to service construction and fleet equipment. Each delivery truck servicing this site must be equipped with a fuel oil spill kit appropriate for the size of the delivery. The Contractor is responsible for cleaning all spills that occur during delivery process. Contractor s price schedule shall include delivery/pick-up charges for fuel and tank, and all applicable Federal, State, County & City taxes. The Contractor shall comply with all applicable local, state and federal requirements and be able to meet all Title V requirements The Contractor shall quote a price per gallon surcharge based on the regional average rack price, using the most current date. Separate pricing shall be provided for deliveries within normal business hours and deliveries outside of normal business hours ( After Hours Delivery ). The prices offered shall be as low as or lower than those charges to the Contractor s most favored customer for comparable quantities, terms and conditions. Regular deliveries not completed within 48 hours (72 if delay is excused by the Contracting Officer or COR at the time of delivery call) may be subject to a discount of 10% of the invoice. Emergency deliveries must be completed within 24 hours without exception. CONTRACTING OFFICER REPRESENTATIVE A Contracting Officer Representative (COR) will be designated after award. The COR is responsible for contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR s specific responsibilities will be provided to the contractor and COR at the time of contract award. Within 15 days after contract award, the contractor shall contact the COR to finalize the ordering method and clarify the specific details of any delivery instructions that are included in the solicitation schedule. If agreement cannot be reached between the contractor and COR regarding any issue, the matter shall be referred to the Contracting Officer for resolution. METHOD OF AWARD The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Price will be the only evaluated factor. Award may be made without discussions. H. DELIVERIES WILL BE MADE TO: LEBANON VA MEDICAL CENTER 1700 SOUTH LINCOLN AVENUE LEBANON, PA 17042 Kevin Smith - Grounds Supervisor, +1 (555) 000-0000, ext. 4702 DELIVERY COMMITMENT Time of delivery specified or mutually agreed to at the time of receipt of telephone order Shall become mandatory upon the Contractor. Failure to perform in accordance with the Delivery commitment may be grounds for termination of contract in accordance with the provisions for default. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 20,000.00 GL __________________ __________________ The contractor shall provide the following fuels to the campus fuel tanks on an as needed basis Off-Road Diesel 20,000 gallons On-Road Diesel tank number 13 1500-gal capacity 87 octane gasoline tank number 14 1500-gal capacity 87 octane gasoline tank number 15 1500-gal capacity Off-Road Diesel tank number 16, Building 10 Emergency Generator 1500-gal capacity Off-Road Diesel tank number 17, Building 18 Emergency Generator 1500-gal capacity Off-Road Diesel tank number 18, Building 17/136 Emergency Generator 3000-gal capacity Off-Road Diesel tank number 20, Building 19/22 Emergency Generator 2000-gal capacity Off-Road Diesel Tank number 21, Building 10 Boiler Off-Road Diesel Tank number 22, Building 10 Boiler Off-Road Diesel Tank number 23, Building 10 Boiler Off-Road Diesel tank number 24, Building 1 Emergency Generator 10,000-gal capacity Off-Road Diesel tank number 25, Building 104 Emergency Generator 13,000-gal capacity Propane tank for Emergency Generator Farm 0002 10,000.00 GL __________________ __________________ The contractor shall provide the following fuels to the campus fuel tanks on an as needed basis On-Road Diesel 10,000 gallons 0003 2,000.00 GL __________________ __________________ The contractor shall provide the following fuels to the campus fuel tanks on an as needed basis 87 Octane Gasoline 2,000 gallons 0004 1,000.00 GL __________________ __________________ The contractor shall provide the following fuels to the campus fuel tanks on an as needed basis Propane 1,000 gallons GRAND TOTAL __________________ (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp 52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016) (End of provision) Grey Market Items- Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of provision) Award of the result and contract from this Combined Synopsis Solicitation is subject to the availability of funds. Quoters shall ensure that quotes(s) submitted in response to the RFQ/Combined Synopsis Solicitation do not expire prior to October 31, 2021. (ix) Evaluation of this requirement will be based on PRICE and PAST PERFORMANCE. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End of Clause) CLAUSES: 852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212.-71 Gray Market Items (APR 2020) 852.212-72 Gray market and Counterfeit Items (MAR 2020) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items (MAY 2019) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-6DEV Notice of Total Serviced Disabled Veteran Owned Small Business 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.beta.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) This is an open-market combined synopsis/solicitation for equipment as defined herein. - The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). (xvi) Quotes must be emailed to contact@example.gov and received no later than 01:00 P.M. EST on Thursday, October 14, 2021. Quote may be submitted on this document.