9140--Diesel Fuel and Fuel Oil Removal and Replacement to Conform With New Regulations

Fuel Removal and Replacement with Ultra Low Sulfur Fuel at Corporal Michael J Crescenz Veterans Affair Medical Center Page 2 of 2 THIS SPECIAL NOTICE IS NOT A REQUEST FOR QUOTES. This notice is for informational purposes only. This is a Sources Sought Notice 36C24421Q1001; is neither a solicitation nor a promise of future work. The Philadelphia VA Medical Center, Philadelphia, PA has a potential requirement for Diesel Fuel. Small Business, SDVOSB, VOSB, Large Business are encouraged to submit your company s information and capability statement in response to this Sources Sought Notices. Potential vendors should respond with their ability to provide the following. STATEMENT of WORK (SOW) Fuel Removal and Replacement with Ultra Low Sulfur Fuel Purpose The Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) in an effort to comply with recent environmental regulatory changes has a need to properly dispose of approximately 100,000 gallons of a diesel/fuel oil mixture and 80,000 gallons of diesel fuel that the facility is no longer able to use due to elevated sulfur content. The CMCVAMC facility is seeking a contractor to facilitate the removal and replacement of this fuel from 7 underground storage tanks (USTs) and 7 emergency generators which are outlined in section VI Facility Underground Storage Tanks and Generators. To maintain facility readiness and capabilities during emergency situations the CMCVAMC is also seeking vendor to top off all underground storage tanks and generators with the fuel specified in VI Facility Underground Storage Tanks and Generators as requested. It is estimated that this will be required on an annual basis to replace fuel consumed during generator testing. Period of Performance The period of performance shall be for one (1) twelve (12) month Base Year plus four (4) twelve (12) month option years and one (1) six (6) months extension. The Period of Performance reads as follows: Base Year Option Year I Option Year II Option Year III Option Year IV Six (6) months extension Scheduling of Services All work completed under this contract will be required to be scheduled in close coordination with the contract officer representative (COR) and a third party responsible for the tank cleaning of all underground storage tanks and generator tanks after all waste fuel is removed. Contractor will be responsible for emptying tanks as scheduled and approved by the COR. After the tanks are fully emptied of all waste fuel all fuel tanks will be cleaned by another contractor under a different contract. Scheduling may be staggered to accommodate scheduling requirements of the facility and maintain sufficient fuel onsite to maintain facility readiness for emergency purposes and allow all fuel tanks to be cleaned before fuel replenishment. The COR and other facility staff will attempt to give contractor as much lead time as possible when scheduling the removal of all waste fuel and refueling of all facility fuel tanks after they have been cleaned however this may not always be possible. It is of great importance that the facility maintain compliance with VHA requirements of maintaining facility readiness for emergency situations including maintaining adequate backup fuel sources on premises. As a result, the contractor will be responsible for having fuel in sufficient quantities to fill all underground storage tanks and generator tanks immediately after tank cleaning is completed. Place of Performance Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) 3900 Woodland Avenue Philadelphia, PA 19104 Description: Provides inpatient and outpatient services for veterans in areas: Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Mental Health Services (inpatient/outpatient services), Food delivery, and Education. Community Living Center 3461 Civic Center Blvd Philadelphia, PA 19104 Description: Houses full-time residents in a nursing home type setting and Administration Buildings. Veteran Health Association Dialysis Center 4219 Chestnut Street Philadelphia, PA 19104 Description: Provides outpatient dialysis care for all Corporal Michael J. Crescenz VA Medical Center patients. Services and requirements Fuel Removal The facility currently has approximately 80,000 gallons of diesel fuel and approximately 100,000 gallons of a fuel oil and diesel mixture that must be removed and replaced to comply with recent regulatory changes that prohibit the storage and or use of fuel with greater than 15 ppm Sulfur. All underground storage tanks and generators are located at one of three locations listed in Section IV Place of Performance. A full break down of all underground storage tanks and generator locations can be found in Section VI Facility Underground Storage Tanks and Generators. The contractor will be required to remove all diesel fuel, fuel oil, and diesel/fuel oil mixtures from all underground storage tanks and generators listed is Section VI and dispose of it in compliance with all applicable federal, state, local, and VA guidelines, directives, codes, and regulations.. All discarded fuel will be recycled or discarded in a way that is most cost effective for the federal government. All fuel credits for waste fuel will be applied to services rendered as part of this contract or issued directly to the facility. Fuel Delivery Combined the CMCVAMC will require approximately 100,000 gallons of Ultra-Low Sulfur (ULS) #2 Fuel Oil and approximately 80,000 gallons of (ULS) Diesel Fuel delivered across three locations listed in Section IV for all underground storage tanks and generators listed in Section VI. All fuel being delivered and all work completed as part of this contract will be compliant with all requirements of the CMCVAMC facility s Synthetic Minor Operating Permit No. OP17-000047, and with federal, state, local regulations as well as all VHA guidelines, directives, and codes. All delivered fuel oil or diesel fuel will have a sulfur content below 15 PPM which will be confirmed by a laboratory analysis of fuel samples taken from all fuel holding tanks after delivery to determine if all delivered fuel meets the requirements set forth in the scope of work. Fuel samples will be taken by a third-party contractor under a separate contract managed by the CMCVAMC. The COR will review all sample results and determine if the delivered fuel is satisfactory and meets all requirements of this scope of work. This will include but is not limited to the requirement that all delivered fuel must be below 15 PPM sulfur. If the COR finds the fuel brought to the facility by the contractor does not meet the requirements of this scope of work the contractor will replace all fuel that does not meet the requirements of this scope of work at no cost to the federal government. After the contractor replaces all fuel that does not meet the requirements of this scope of work, the contractor will be responsible to pay or issue a credit to the facility for any additional fuel samples taken of all new fuel. This will be done by a vendor selected by the CMCVAMC associated with another contract. The COR will not approve payment for any fuel or services rendered until the vendor has delivered replacement fuel that has been proven through laboratory analysis to meet all requirements set forth in this scope of work. Initial Fuel Delivery Requirements All underground storage tanks will be filled up to a maximum of 90% or less of UST capacity. Current facility UST configurations are set up so that they alarm if the tanks are filled beyond 90%. Contractor will be required to remove all fuel over 90% capacity of the underground storage tanks if the UST monitoring system detects the tank is filled over 90% forcing it to alarm. Contractor will fill all generator fuel tanks to capacity as per manufacturer guidelines. Contractor is responsible for the removal and cleanup of all fuel that is spilled during the fuel disposal or refueling process. This will include any fuel spilled in all underground storage tank sump containments. Facility staff will continually monitor the contractor during the fulfillment of all services rendered under this contract to ensure compliance with this requirement. All spill response efforts must be in compliance with PADEP s Emergency Response Program and 25 PA Code 245.305. Annual Refueling Requirements In order to maintain facility readiness in emergency situations the contractor will be required to top off all underground storage tanks and generators as requested. It is estimated based upon previous fuel consumption data this will be required on an annual basis to replace all fuel consumed during all equipment testing. Generator numbers B3-G1 and DOC-G1 may require fuel replenishment more frequently depending on generator testing and fuel consumption rates. Page 4 of 4 Facility Underground Storage Tanks and Generators Generator List Underground Storage Tank List Map of Underground Storage Tanks and Generators for the CMCVAMC and CLC The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112 (size standard of 1000 employees). Please answer the following questions: (1) Please indicate the size status and representations of your business in accordance with the NAICS code _______, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number. (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; Provide the items of a small business (4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (8) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (9) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (10) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to contact@example.gov no later than, 03:00 PM Eastern Time (ET) on July 23, 2021. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Officer, Debra Willard. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the FedBizOpps (FBO) web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at contact@example.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document