99 -- Maintenance and Repair Computerized Controls Central Heat Plant ,Bldg 18

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. THIS IS AN UNFUNDED REQUIREMENT SUBJECT TO THE AVAILABILITY OF FUNDS. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Purchase Request No. F1A3B45182A600 is a Request for Quotation (RFQ). The contractor shall provide all personnel, transportation, equipment, tools, materials and supervision necessary to provide Inspection, Maintenance and Repair Services for Computerized controls at the Central Heat Plant (Building 18), Bolling AFB, Washington DC. in accordance with SOW and applicable regulations and manufacturers specifications. The statement of work is used as a minimum guide and is not all-inclusive. The basic performance period for this requirement is 01 October 2005 through 30 September 2006, with 4 one year options. Quotations are being requested not later than 26 September 2005, at 3:30 PM. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-05. The solicitation is issued as 100% Set Aside Services Disabled Veteran Owned Small Business (SDVOSB). If no packages are received from eligible SDVOSB concerns, the solicitation will be set aside 100% for SMALL BUSINESS CONCERNS pursuant to FAR PART 19. A second notice will not be issued. All quotes shall be submitted by close of business on the cutoff date mentioned herein this solicitation to be considered; in the event this requirement is not set-aside for SDVOSB concerns. The associated NAICS code is 238220 with a size standard of $12.0 Million. The resulting purchase order shall be firm-fixed-price. The following clauses and provisions are applicable to this acquisition and are to remain in full force and effect in any resultant purchase order: FAR 52.212-1-Instructions to Offerors--Commercial Items (Jan 2005) applies to this acquisition and is amended as follows: The RFQ shall consist of (a) pricing schedule. FAR 52-237-1-Site Visit (Apr) 1984), FAR 52.252-1, FAR52.252-5. FAR clauses and provisions can be located via the Internet at: http://farsite.hill.af.mil. FAR 52.212-2 Evaluation of Commercial Items (Jan 1999) applies to this acquisition, specifically the following criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and whose price is determined to be most advantageous to the government. The evaluation factors for all packages submittd will be based on Past performance and Pricing, past performance having more importance than pricing. The following factors shall be used to evaluate offers: FAR 52.212-3-Offeror Representations and Certifications--Commercial Items (Mar 2005), Each offeror shall include a completed copy of the provisions with the quotation. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2003) applies to this acquisition. FAR 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items-Alt. I (Jul 2005), FAR 52.219-6 Notice of Total small Business Set-Aside, FAR 52.232-33 - Payment by Electronic funds Transfer-Central Contractor Registration, FAR 52.222-3 - Protest After Award, FAR 52.239-1-Privacy or Security Safeguards, FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998), FAR 52.252-2-Clauses Incorporated by Reference (Feb 1998), FAR 52.252-6-Authorized Deviations In Clauses (Apr 1984), FAR 52.222-41, Service Contract Act of 1965, FAR FAR 52.222.42, Statement of Equivalent Rates for Federal Hires, FAR 52.222.43 - Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts), FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.219-1-Small Business Program Representations (May 2004) Alternate I, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, FAR 52.222-36 Affirmative Action for Workers With Disabilities, FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.232-18 Availability of Funds, 52.237-3 Continuity of Services, 52.242-15 Stop-Work Order, 52.252-2 Clauses Incorporated by Reference, 52.252-6 Authorized Deviations in Clauses, 52.253-1 Computer Generated Forms, 5352.223-9001 Health and Safety on Government Installations, 5352.242-9000 Contractor Access to Air Force Installations, If an amendment is issued, the acknowledgement and receipt of amendments shall be included with offer. All FAR clauses and provisions may be reviewed and/or obtained from the Air Force FAR web site at Internet address http://farsite.hill.af.mil/. Registration with the Central Contractor Registration (CCR) is mandatory in accordance with DFARS 252.204-7004. Request for payment must be submitted via the Internet through the Wide Area Workflow - Receipt and Acceptance (WAWF - RA) system at https://wawf.eb.mil. Usage of the system is at no cost to the contractor and training will be provided at http:// www.wawftraining.com To be eligible to receive an award resulting from this quotation, contractor must be registered with the Central Contractor (CCR) database. NO EXEMPTIONS. In order to register, apply through the internet at http://www.ccr.gov.All prospective offerors interested in submitting a quote must have a commercial and government entity code (CAGE Code). A DUNNS (Dun and Bradstreet) number is required in order to register. Verification of CCR registration and Tax ID Number must accompany your quote. All responsible sources may submit a quote, which will be considered by the agency. The evaluation factors for all packages submitted will be based on Past Performance and Pricing, past performance having more importance than pricing. THE GOVERNMENT SHALL NOT REIMBURSE RESPONDENTS FOR ANY COST ASSOCIATED WITH SUBMISSION OF THE INFORMATION BEING REQUESTED OR REIMBURSE EXPENSES INCURRED TO INTERESTED PARTIES FOR RESPONSES TO THIS SOLICITATION. A site visit will be conducted on 23 September 2005 at 12:30 pm. local time. Offerors who plan to attend should fax (202) 767-7897, or email list of attendees to include names, Social Security Numbers, Driver's License Numbers and State of issue to your name no later than 22 September 2005 at 2:00 p.m. for security processing. Failure to respond in a timely manner may result in delay or denial of access to the installation. Please arrive for the site visit 30 minutes prior to site visit time. Questions should be submitted in writing via above fax number or emailed to jerome.brown3@bolling.af.mil or call (202) 767-8100. Submit signed and dated offer to: 11th Wing Contracting Squadron/LGCF, Attn: Jerome Brown at or before 3:30 P.M. Eastern Standard Time, 26 September 2005. Responses/offers may be sent by mailed to the above address, faxed (202) 767-7897, or electronically. An official authorized to bind your company shall sign the offer. Questions regarding this solicitation may be directed to Jerome Brown, between the hours of 7:45 AM and 4:00 PM eastern time and by email at jerome.brown3@bolling.af.mil. Alternate Point of Contact: Maria Brodie-Williams at (202) 767-8102, e-mail address; maria.williams@bolling.af.mil. 94-2103 DC, DISTRICT-WIDE STATEMENT OF WORK FOR INSPECTION, MAINTENANCE AND REPAIR SERVICE FOR COMPUTERIZED CONTROLS 1. DESCRIPTION OF SERVICES. The contractor shall furnish all management, tools, supplies, equipment, transportation, labor and all items and services necessary to inspect, repair, and perform maintenance of computerized controls at the Central Heat Plant (Building 18), Bolling Air Force Base, DC, in accordance with industry standards and terms and conditions of the contract. 1.1. The work description shall serve as general in information only and shall not be construed to limit the contractor's responsibility or obligation to comply with the contract documents for Inspection, Maintenance and Service for computerized controls, Building 18, Central Heating Plant, on Bolling AFB, DC. 1.2. Preventive maintenance and calibration shall be performed on the equipment listed in Appendix A, during each scheduled visit. The contractor shall ensure operations of the equipment after maintenance and calibration operations are performed. 1.2.1. The contractor shall provide a checklist for each system inspection and shall submit a copy to the Contracting Officer for Government approval before the first inspection. The checklist shall be used during each system inspection and shall be signed by the contractor after task is completed. A copy of the completed report shall be submitted to the Quality Assurance Personnel (QAP). 1.2.2. A completed report of all tests shall be submitted to the QAP within five (5) working days after each inspection/service visit. Reports will include results and records of condition found, adjustments, calibration sheet repairs or replacement made and any pertinent recommendation for major tear down, repair, overhaul, rebuild, and/or replacement of components. 1.2.3. The contractor shall review operating procedures for computer software and hardware along with plant foreman and system operators. Contractor shall perform required maintenance, diagnostic assistance of system software when unexplained shutdown is experienced and make minor program changes in accordance with Air Force Policy or recommended changes by the plant manager. 1.3. BOILER COMBUSTION ADJUSTMENT, ANALYSIS, AND VISIBLE EMMISSIONS REQUIREMENT. 1.3.1. Contractor shall provide the District of Columbia Air Quality Division with written notification at least ten (10) days before test so that enforcement personnel can observe on site testing in accordance with 20 DCMR 502. Prepare and provide a sampling and analysis plan for the boiler combustion and analysis to submit along with written notification to the District and 11th CES/CEV Air Program Manager. 1.3.2. BOILER COMBUSTION ADJUSTMENT ANALYSIS. Contractor shall adjust combustion on each boiler (CU 18-1, CU 19-3) starting no earlier than January 1 and complete before May 1, to maximize emission of carbon monoxide (CO) and oxide of nitrogen Nox. Adjustments shall be made in accordance with the provision of 20 DCMR 805.5. The annual certification report must provide sufficient data to substantiate that each boiler has been adjusted to applicable regulations. At a minimum, provide for each emission unit: the dates and times the boilers were adjusted; the name, address and telephone number of the tester and adjuster; the load expressed in pounds per hour steam during the test period; and percent oxygen and provide data for CO and Nox (20 DCMR 805.5). 1.3.3. VISIBLE EMISSIONS TEST. Conduct a minimum of one visible emissions test for each boiler between January 1 December 31. Any visible emissions test must consist of 30 minutes of opacity observations, performed by a certified opacity reader using the EPA reference method 9 (see 40 CFR Part 60, Appendix A, method 9). At a minimum the contractor shall provide: the date and time of the test; the name of, address and telephone number of the tester; the certification of the method 9 observer; the emissions units on line at the time of the test; the boiler load expressed in pounds per hour steam during the test period; the fuel fired during the test and 30 minutes of opacity observation; the results of the observation and the applicable requirement. The emissions test shall be performed on each stack while boilers providing flue gas to that stack fire #2 fuel oil (20 DCMR 502). 1.4. INTERRUPTION OF UTILITIES. The contractor shall not interrupt existing utilities in the plant without obtaining written permission from the QAP or Plant supervisor, a minimum of seven days in advance. Request for outage shall be submitted in writing, and shall state the date, time and duration of proposed outages. The contractor shall make all final connections to utility services. 1.5. CLEAN UP. The material and scrap remaining from new work and classified as trash/debris shall be removed from the Base and disposed of by the contractor in a legally acceptable manner. It shall be the responsibility of the contractor to assure proper loading of all vehicles used for transport of materials and debris. The contractor at no additional cost to the government shall accomplish all clean up activities. 2. EMERGENCY RESPONSE. The contractor shall respond to emergencies or calls within two (2) hours. 3. GENERAL INFORMATION. 3.1. PROJECT MANAGER. The contactor shall provide a project manager or person who shall be responsible for the competent performance of the work and has full authority to act on behalf of the contractor. The project manager shall be able to read, write, speak and understand English. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer before the contract start date and updated as necessary. 3.2. EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognizable while on base. This may be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges, which contain the company name and employee name. The contractor shall be responsible for acquiring an appropriate number of badges to meet his/her needs at the contractor's expense. The contractor shall also ensure that employees have valid/current driver's licenses applicable to operate equipment in accordance with state, county, and local laws and regulations. The abrupt absence of contractor employees at any time shall not constitute an excuse for nonperformance under this contract. 3.3. GOVERNMENT FURNISHED ITEMS. Utilities will be provided without charge to the contractor in connection with performance of this contract. These utilities include electricity, water and sewage in the performance of this contract. 3.4. HOURS OF OPERATION. The contractor shall perform the services required under this contract during the following hours: 7:30 AM to 4:30 PM Monday thru Friday, except for Federal Holidays. 3.4.1 RECOGNIZED HOLIDAYS. The following is a list of Federal Holidays observed by the installation: New Year's Day Labor Day Martin Luther King Jr. Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day 3.5. QUALITY ASSURANCE. The government will periodically evaluate the contractor's performance under this contract. For task s listed in the statement of work, the QAP will inspect all services specified. When an observation indicates defective performance, the QAP will notify the contractor manager or representative. The contractor shall ensure re-performance through his or her quality inspection system. 3.5.1. GOVERNMENT REMEDIES. The contracting administrator/officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor's failure to correct non-conforming services. 3.6. SECURITY REQUIREMENTS. 3.6.1. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering Bolling Air Force, shall abide by all security regulations of the installation. 3.6.2. The contractor shall obtain personnel identification passes for all employees and vehicle passes for all contractor and personnel entering Bolling Air Force Base. The contractor must complete AF Form 75, Request for Visitor/Vehicle Pass, and DD Form 1172, Application for Uniformed Services Identification Card, and submit it through the contracting officer to the Security Forces Pass and Registration. Vehicle registration, proof of insurance and valid drivers license must be presented for all vehicles to be registered. 3.6.3. Lost vehicle and entry passes shall be reported immediately to Security Police, and Quality Assurance Personnel (QAP). 3.6.4. The contractor shall retrieve all identification media, including vehicle passes from employees who depart the company for any reason before the contract expires. 3.7. PERFORMANCE OF SERVICE DURING DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The contractor shall perform all services under this contract during a national emergency or crisis according to the Department of Defense Instruction (DODI) 3020.37. 3.8. WARRANTY. The contractor shall be responsible for replacing any warranty item within the appropriate period of such warranty. This shall include manufacturer warranties. 3.9. ENVIRONMENTAL CONTROLS. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, permits, DOD, Air Force, and base environmental requirements and instructions. The contractor shall ensure that all subcontractors comply with the same. The contractor shall ensure policies and procedures are established that protect the safety and health of employees and the community to minimize or eliminate the risk of environmental pollution. If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the Environmental Coordinator at 202-767-8600, in accordance with procedures. The contractor shall notify the primary QAP or in his or her absence the alternate QAP. The contractor shall be liable for containment and environmental clean up of the spill or release of such substance. If spillage creates contaminated soil, the contractor shall at his own expense, remove the contaminated soil, properly dispose of the soil and replace it with uncontaminated top soil and restore the grounds to their original condition. The contractor shall not dispose of contaminated soil or any hazardous materials on Bolling Air Force Base. APPENDIX A ESTIMATED WORK LOAD DESCRIPTION MANUFACTURER QUANTITY 25 MBTU gas/oil burners Engineer Company2 25 MBTU gas/oil burners Faber-VPSS-18 1 Flame Programmer Fireye E160 3 Flame Scanner Fireye 45UV5-1009 3 Flame Safeguard Display Fireye ED501 3 10 Point Annunciator Ronan 3 Control Panel Switches, Relays, Lights and Timers Various 1 Lot Burner Limit Switches Ashcroft 6 Burner Limit Switches United Electric 4 Low Water Flow Cutout Barton ITS21-0000-880 1 Air Flow Switches Cleveland AFS 2 Main Gas Shut Off Valves Maxon 3 5000 2 Main Gas Vent Valve Asco T291150 1 Pilot Shut Off Valves Asco 215G20 3 Oil Shut Off Valves Asco HOV1A3OT171 2 Ignition Transformer Allinson 542A 1 Pilot PRV American Meter Co 1 Main Gas PRV Maxitrol Selectra 220J 1 Main Gas Vent Maxon 1.5 STO-A-1 2 Burner Limit Switches Honeywell 12 Burner Limit Switches United Electric 10 Air Flow Switches Dewyer 6 Main Gas Shut Off Valves Maxon 2.5 5000 4 Pilot Gas Valves Asco 6 Main Oil Shut Off Valves ITT General Control 6 Ignition Transformers 10,000Volts 2 Pilot PRV Rockwell 2 Main Gas PRV Rockwell 121-12 2 Atomizing Air Shut Off Valves Asco 61180A 2 Main Oil PRV Jordon Valve Co. Mark63CDF 2 Oil Differential Valve Jordon Valve Co. Mark63CDF 2 Atomizing Air Shut Off Valves Asco 8210 1 Atomizing PRV Fisher W188 1 Panel Pressure Gauges Weskler 18 Burner & Generator Pressure Gauges Various 30 Duel Loop Controls Rosemount EC3201 6 Chart Recorder Eurothermo Chessull 4 PEN 3 Smoke Monitor and Recorder Fireye 27PH7-1001 3 Draft Gauges American Controls 3 Point 3 Oxygen Analyzer and Probe Thermox Amtek-Series 2000/WDG Probe 3 Stack Temperature Transmitter Aces 5530001 3 Fuel & Air Actuators ABB UP10A100 2 Fuel & Air Actuators Hagen Westinghouse 8 Liner 4 Fuel & Air Actuator- I/P Bellafram 4-20MADC/3-15PSI 4 Oil Control Valve Maxon Micro Ratio 687030 3 Gas Control Valve Maxon Micro Ratio 13430 3 Water Flow Transmitter Bristol Babcock Signature 2 Water Flow Transmitter Barton LLCITS20 1 Inlet Temperature Transmitter Bailey EOS1244AL/Platinum RTD Element 3 Outlet Temperature Transmitter Bailey EOS1244AL/Platinum RTD Element 3 Gas Pressure Transmitter Bailey PTSPGF110012100 3 Gas Flow Transmitter Bristol Babcock Signature 2 Air Flow Transmitter Bristol Babcock Signature 2 Oil Flow Transmitter GEO Technologies R350 3 Gas Flow Transmitter Seimens DP7MF443310A22 1 Air Flow Transmitter Rosemount 1398684 1 Expansion Tank Pressure Transmitter Foxboro IGP20 1 Zone Pressure Transmitters FoxboroIGP20 2 Zone Temperature Transmitters Bailey EOS1244AO/Platinum RTD Element 2 Zone Flow Transmitters Serria Innoval Flow 221CSE4MTCH3 D/A Tank Level Control Magnetrol Modulevel M44628301 1 Expansion Tank Level Control Precision Digital PD690 1 Expansion Level Transmitter MagnerolSTI 1 Control Room PC Dell TM Demensions 8400 1 Operating System Windows XP Pro 1 SCADA System Citect 1 Logs and Reports Windows Xcell 1 Computer Monitor Dell 17 Flat Screen 1 Computer Printer HP Color Laser Jet 4600DN 1 Plant & Boiler PLC Modicon TSX Monentun 170ADI 4 PC to PCL Communication Edgeport 2 Wage Determination for this acquisition is 1994-2103 Rev 34 CONTRACTORS MUST COMPLETE BID SCHEDULE AS FOLLOWS: Maintenance and Repair Computerized Controls Central Heat Plant, Bldg 18 PRICING SCHEDULE Contractor shall provide all plant, labor, tools, personnel, equipment, material, transportation, supervision, and all other items and services necessary to provide services required in this pricing schedule IAW SOW. CLIN SUPPLIES/SERVICE QTY UNIT UNITPRICE AMOUNT X001 Computerized Control Inspect & Service. There will be (3) three inspections. 3 Each X002 Boiler Analysis and Test. 1 Each X003 Emergency Intervening Service Calls, PPM normal duty hours 15 Hours X004 Emergency Intervening Service Calls, OPPM. (OPPM) other than normal duty hours 20 Hours X005 Reimbursable Parts. 1 Lump Sum BASIC PERIOD: 1 OCT 2005 - 30 SEP 2006 (CLINS 0001-0005) OPTION PERIOD #1: 1 OCT 2006 - 30 SEP 2007 (CLINS 1001-1005) OPTION PERIOD #2: 1 OCT 2007 - 30 SEP 2008 (CLINS 2001-2005) OPTION PERIOD #3: 1 OCT 2008 - 30 SEP 2009 (CLINS 3001-3005) OPTION PERIOD #4: 1 OCT 2009 - 30 SEP 2010 (CLINS 4001-4005)