99 -- Synchronized clock system

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is solicitation number HQ0423-08-T-0016: The solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2005-21, Effective 07 Dec 2007. This requirement is 100% - Small Business Set-Aside in regard to business size. The NAICS code is 334518 and the small business size standard is 500 employees. Items: Line Item 0001 thru 0005 - See SOW below. Quantity: See details in the SOW below. Unit of Measure: Each Description of items/services: Statement of Work Product Requirement 1.0 Scope of Contract. The product hereunder shall be provided by the Contractor in accordance with the Statement of Work (SOW) and all other terms and conditions set forth herein. 2.0 REQUIREMENT Based on BRAND NAME or EQUAL, provide items and services as noted below: This is not a sole source purchase request and the product information is provided as a guide to the type of available product on the market. Contractor shall meet or exceed the descriptions/specifications as follows: Brand Name Item 0001: 1 Each - Primex CommandPoint 72XR30 30 Watt Transmitter. Item 0002: All related hardware, software, and GPS receiver, cabling, antennas, mounting block as indicated below: * GPS Antenna (external Mount). * 100 ft. RJ45 extension cable * 6 Gauge 20 ft grounding wire * Antenna Assembly including galvanized rigid mast * Sending Antenna and all hardware * LMR 400 right angle cable * Instructional Envelope and mounting wrap * Complete installation of system not to include placement of clocks Item 0003: 50 Each - 16 inch, High Impact Battery Powered Polycarbonate frame and Lens Clock (black frame, black dials) Must automatically adjust for Daylight Saving time. Must include mounting hardware on back of clock. Item 0004: 10 Each - 16 inch, Battery Powered, Hardwood frame, Dark Cherry finished Clock (black frame, black dials) Must automatically adjust for Daylight Saving time. Must include mounting hardware on back of clock. Item 0005: 5 Each - 24 inch, Battery Powered, Hardwood frame, Dark Cherry finished Clock (black frame, black dials) Must automatically adjust for Daylight Saving time. Must include mounting hardware on back of clock. EQUAL Item 0001: 1 Each - 25-30 watt transmitter operating on 72-76 MHz. Item 0002: All relevant and required hardware and software, including but not limited to cables, wiring, antennas, and grounding. Complete installation of system not to include placement of clocks. Item 0003: 50 Each - 16 inch, High Impact, Battery Powered Polycarbonate frame and Lens Clock (black frame, black dials). Must automatically adjust for Daylight Saving time. Must include mounting hardware on back of clock. Item 0004: 10 Each - 16 inch, Battery Powered, Hardwood frame, Dark Cherry finished Clock (black frame, black dials). Must automatically adjust for Daylight Saving time. Must include mounting hardware on back of clock. Item 0005: 5 Each - 24 inch, Battery Powered, Hardwood frame, Clock (black frame, black dials). Must automatically adjust for Daylight Saving time. Must include mounting hardware on back of clock. Mr. Philip Calogero is the Government Point of Contact (GPOC) for all technical issues related to this requirement. Telephone (614) 693-5322. 3.0 Warranties: The contractor shall provide all services connected with the manufactures warranties to include shipping and restocking fees. The contractor shall provide all installation requirements of the system not to include placement of the clocks. 4.0 Preliminary Site Visit: Upon successful contract award the contractor will perform a preliminary site visit in order to advise DFAS on placement of head unit, placement of antenna, and power requirements and all technical advise and guidance in order for our in house contractor to prep the area and ensure that all power requirements are installed and a path for cabling is acceptable. 5.0 PERFORMANCE CONFIRMATION The successful contractor will confirm that the clocks are installed and operating correctly. The Contractor will install and set up all required hardware, software, and equipment. Five (5) clocks will be placed in various parts of the building. Upon successful synchronization and a 30 minute "time accuracy" check, installation and services will be deemed complete. Contractor operations staff shall be licensed, insured, and bonded and furnish such proof with its quote. Performance Periods: Complete delivery is required within 45 days after award. The successful offeror must schedule and complete the preliminary site visit within 20 days after award. Place of Performance is: Columbus, OH. FOB Destination. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. FAR 52.212-2, Evaluation -- Commercial Items, is applicable. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Past Performance. Offerors should address the following: * PAST PERFORMANCE: Offerors are allowed to submit up to a maximum of 5 pages of relevant past performance information for work and experience in similar projects - including references. All pages after the first 5 pages, regardless of whether they are title pages, tables of content, etc., will not be evaluated. * PRICE: Vendors shall provide a total offered fixed price. Total Fixed Price Offer: $___________________ Offerors are allowed to submit up to a maximum of 1 page of supporting information on their price; however this is not required. All pages after the first page, regardless of whether they are title pages, tables of content, etc., will not be evaluated. Quotes should NOT include more than 10 total pages of information - five (5) pages for past performance, one (1) page for support pricing information, and four (4) pages will be allowed for miscellaneous information. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their offer. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Any additional contract requirement(s) or terms and conditions: 52.211-6 -- Brand Name or Equal As prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by - (i) Brand name, if any; and (ii) Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) Offers are due by 1:00 p.m. EST on 27 March 2008. Facsimile and e-mail quotes are acceptable and preferred Offers may be submitted by mail and forwarded to: Point of Contact: Richard D. St.Clair DFAS Contract Services Directorate 3990 E. Broad Street Bldg. 21, Room 2B218 Columbus, OH 43213-1152 Phone Number: 614-693-1910 Fax Number: 614-693-5674 e-mail address: Richard.Stclair@dfas.mil Furnish quotes to this POC on or before the closing time listed in this RFQ.