A250 – American Festival Hibiya Park 2026

The U.S. Embassy Tokyo is seeking qualified contractors to execute the America250 American Festival Hibiya Park 2026 under Request for Quotations 19JA8026Q0025, with the goal of supporting the U.S. Mission Japan through a major cultural event in Tokyo. This is a Firm-Fixed-Price contract awarded on a Lowest Price Technically Acceptable basis, meaning the award will go to the offeror whose quotation is technically compliant, meets responsibility criteria under FAR 9.1, and submits the lowest price, with no trade-offs permitted between cost and technical merit. All responsible sources are eligible to respond, but compliance with mandatory requirements is strict: contractors must be registered in the SAM database prior to submission, and the contract is subject to Tax on Certain Foreign Procurements clause. The place of performance is Hibiya Park in Tokyo, with inspection and acceptance occurring at the U.S. Embassy in Akasaka, Minato-ku, and payment will be processed through the Embassy’s Financial Management Center via EFT after submission of paper invoices or emailed invoices to TokyoInvoices@state.gov. Contractors must submit a four-volume proposal via email to ChumaMX@state.gov by 12:00 noon Japan Standard Time on May 29, 2026, with each email under 15MB and the subject line clearly referencing the solicitation number. Volume 1 requires completion of the SF-1449 form, Volume 2 includes detailed pricing, Volume 3 must contain all required representations and certifications as outlined in Section 5, and Volume 4 demands a comprehensive technical proposal including the name of an English-fluent Project Manager, evidence of a permanent business presence in Japan, past performance records from the last three years, a detailed operation plan for the three-day festival, identification of acceptable American cultural performances, proof of financial and technical capacity, and copies of any locally required permits. The contract imposes extensive compliance obligations under numerous FAR clauses, including labor standards under the Service Contract Act and Executive Orders on minimum wage and paid sick leave, whistleblower protections, anti-trafficking measures, supply chain security prohibitions on equipment from entities like Kaspersky and ByteDance, privacy training for handling PII, and mandatory insurance under the Defense Base Act. Contractors must also adhere to clauses on ethics, conflict of interest, employee rights under the NLRA, and reporting executive compensation. No contract value has been disclosed, and pricing is