This Solicitation opportunity from Department Of State was posted on July 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
AAS One Year Building Maintenance
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The U.S. Embassy Moscow, Department of State, is seeking a fixed-price contract for one year of building maintenance services at the vacant Anglo-American School facility located at Beregovaya Street, Building No. 1, Moscow, Russian Federation, under solicitation number 19RS5026Q0002. The contract requires the contractor to provide comprehensive property preservation services including 24/7 emergency response, quarterly and annual inspections of fire alarm and sprinkler systems, heating system operations to maintain a minimum temperature of 50°F, domestic water system monitoring to prevent freezing, daily cleaning of three designated bathrooms, monthly facility walk-throughs to inspect for leaks or structural issues, lawn mowing, vegetation control, periodic interior cleaning, and trash removal. All services must be delivered in accordance with a detailed Statement of Work, and performance is evaluated against a threshold of no more than two customer complaints per month. The contract is unrestricted, with no option periods, and performance is scheduled to begin no later than August 1, 2026. The contractor must furnish all labor, materials, equipment, and services, with a fixed monthly price covering overhead, profit, insurance, and all associated costs; reimbursement for materials used in emergency services is allowed only if itemized and without profit. Offers must be submitted electronically by 6:00 p.m. Moscow time on July 16, 2026, to two designated email addresses with the exact subject line “19RS5026Q0002 - AAS One Year Building Maintenance.” Submissions are restricted to MS-Word 2007/2010, MS-Excel 2007/2010, PDF, RAR, or ZIP files not exceeding 30MB per file; cloud storage links are prohibited. Offerors must complete and submit the SF-1449 form with specific blocks filled, pricing details from Section 1, additional information from Section 3, and all representations and certifications from Section 5. Proof of active registration in the System for Award Management (SAM) is mandatory—failure to register will result in disqualification under FAR 4.1102. Additional requirements include evidence of a permanent business presence in the Russian Federation or a plan to establish one within 30 days of award, compliance with local laws and regulations, procurement of all necessary permits and business authorizations, payment of all applicable taxes, and provision of insurance documentation.
General Info
Agency
NAICS
Place of Performance
MOSCOW, RU-MOW, RUSSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Request for Quotations number 19RS5026Q0002. One Year of Anglo-American School (AAS) Building Maintenance.
Enclosed is a Request for Quotations (RFQ) for One Year of Anglo-American School (AAS) Building Maintenance. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
An organized site visit (highly recommended) has been scheduled for July 08, 2026, at 11:00 a.m. at Beregovaya Street, Building No. 1, Moscow, Russian Federation (AAS).
Offerors interested to attend should e-mail a company name and its representative’s name to the following e-mail address: perevertovan@state.gov and moscowgsoprocurement@state.gov, no later than July 07, 2026, at 13:00 p.m. Moscow time.
Quotations are due by 6-00 p.m. local Moscow time on July 20, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically only with the subject line “19RS5026Q0002 - AAS One Year Building Maintenance” to perevertovan@state.gov and moscowgsoprocurement@state.gov.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010, Adobe Acrobat (pdf), rar or zip formats.
The file size must not exceed 30MB. If too large, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.
In order for a quotation to be considered, you must also complete and submit the following (see attached 19RS5026Q0002 solicitation package):
1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)
2. Section 1, Pricing (Page 6)
3. Additional information as required in Section 3 (Page 38)
4. Representations and Certifications, Section 5 (Page 42)
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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