Snow Removal Services

The Rappahannock Area Community Services Board (RACSB) is seeking a qualified contractor to provide comprehensive snow removal and de-icing services for 29 facilities across Caroline, King George, Fredericksburg, Spotsylvania, and Stafford counties in Virginia. The contractor is responsible for providing all labor, equipment, and materials to clear driveways, parking lots, and walkways, with a strict requirement to use premium chemical de-icers like pure calcium chloride instead of standard rock salt. Services must be activated based on a specific priority order to ensure unobstructed access for emergency response teams and medical transport vehicles, and standard commercial accumulation delays of two inches are not permitted. The contract is scheduled to begin on December 1, 2026, for an initial one-year term, with the possibility of four additional one-year renewals based on Consumer Price Index inflation adjustments. Award will be granted to the lowest responsive and responsible bidder who meets minimum requirements, including at least three years of professional experience, Virginia business licensure, and eVA registration. Bidders must provide a detailed pricing matrix featuring tiered scales based on snow accumulation, manual labor add-ons for sidewalks, and per-pound chemical application rates. Successful vendors must maintain comprehensive insurance, including Worker's Compensation, general liability, and automobile coverage with a combined single limit of 1,000,000 dollars. All operations must comply with U.S. OSHA and EPA standards. Bids must be submitted electronically via the eVA portal by November 10, 2026, and include a completed bid form, facility list, and client references. Invoices are payable within 30 days of receipt provided they include detailed service and location information.