Accommodations in Florida 10 Oct 2026 15 Nov 2026

The Department of National Defence, Government of Canada, is soliciting proposals for hotel accommodations and amenities services in Panama City, Florida, to support Canadian Armed Forces personnel. The contract requires one or more suppliers to provide lodging within a 15-kilometer driving radius of the Tyndall Air Force Base Visitors Center at 2359 Roosevelt Blvd, Tyndall AFB, FL 32403, with services covering the period from October 10, 2026, to November 15, 2026. Offered accommodations must include both single and double occupancy rooms equipped with climate control, in-room or front desk safes, writing desks, and access through internal corridors only, with key-controlled elevators and exterior doors preferred. The hotel must provide full access to all amenities, Wi-Fi coverage throughout the property, and secure parking for sixty-five vehicles on-site or within 300 meters, capable of accommodating full-size pick-up trucks and mini-vans. All proposals must be submitted in United States dollars, excluding applicable taxes, and must comply with strict invoicing requirements detailing expenditures, unit pricing, labor rates, subcontracts, and tax registration numbers. Payment will be made monthly for completed work, with undisputed invoices settled within thirty days and late payments accruing interest at the average rate plus three percent annually. Proposals must be submitted electronically by June 29, 2026, to the Contracting Authority, Theresa Geldart, Wing Procurement Manager, and must adhere to detailed formatting and content standards including a completed Offer Submission Form, Offer Declaration Form, and Statement of Work addressing all mandatory technical criteria. Bidders must certify compliance with Canada’s Ineligibility and Suspension Policy, provide proof of legal capacity to contract, and if offering travel services, submit a Business Status Certificate and provincial licensing documentation. Offerors must declare their preferred language for communication—English or French—and select an approved payment method, including direct deposit, electronic data interchange, or international wire transfer. Records of estimated and actual costs must be maintained with an accounting system accessible to Canada, and non-compliance with certifications or failure to meet requirements may result in contract default. The contract contains no security clearance requirements, and while insurance is not mandated, contractors are responsible for securing any coverage necessary to fulfill obligations. All offers must remain valid for 60 days after the submission deadline, and late submissions will not be accepted. Only one point of contact is authorized for communications, and all inquiries must be submitted