ACP-New Procedure Suite

PLEASE READ THIS ADVERTISEMENT IN ITS ENTIRETY BEFORESUBMITTING QUESTIONS. THERE IS A LOT OF INFORMATIONCONTAINED IN THIS SOLICITATION AND MANY QUESTIONS WILL HAVEALREADY BEEN ANSWERED WITHIN THE ADVERTISEMENT. THANK YOU. AD ID#2121933 Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. An award will be made to one single Prime Contractor. A Wicks Waiver has been applied for by the Hospital.The work to be done under the Contract, in accordance with the Contract Documents, shall include, but not be limited to the following: performing, installing, furnishing, and supplying all materials, equipment, labor, and incidentals necessary or convenient for the construction of Project Number 23485, titled ACP-New Procedure Suite and carry out all of the duties and obligations imposed upon the Contractor by the Contract Documents. The main features of the work shall include, but not be limited to the following: The complete removal, furnishing, rigging, installing, and other components related to the replacement of Roof Top Unit #2 on the ACP building.  The project will require the rigging of the removal and installation of the new packaged rooftop mechanical equipment as shown in the attached design drawings and specifications.  The rigging task is to be performed on premium time off hours on a weekend to avoid impacts to patient care.  This project will be responsible for all rooftop penetrations, along with roofing repair work and structural steel associated.  The contractor is to provide adequate training to Plant Operations while performing a proper turnover for preventative maintenance purposes.  Proper safety measures will be maintained throughout the project so that adjacent areas are free from any potential harm from construction-related activities.  Necessary engineering submissions and testing parameters are to be adhered to as highlighted throughout the bid documents.  Contractor will be required to respond to all punch list action items generated from their responsible scope of work items related to this project by Stony Brook Medicine, the contracted Architect or Engineer of Record, and the hired commissioning organization. Bidding Documents, including drawings and specifications, will be issued to interested contractors free of charge by the Hospital Purchasing Department, upon written request to the buyer of record, Omar Santiago, by email, to contact@example.gov  Documents will only be provided to potential bidders electronically via e-mail forthis project. This will allow for inclusion on the Project’s Plan Holders List anddirect receipt of any Addenda and/or Clarifications that may be issued. Bidssubmitted by contractors who have obtained forms in any other manner will beconsidered informal.Bids must be submitted in triplicate on the forms provided by the Hospital. They shall be addressed to Stony Brook University Hospital Purchasing, Attn: OmarSantiago, Procurement Officer 2000 Ocean Ave. Suite 1 Ronkonkoma, NY 11779in a sealed envelope, marked with the name and address of the bidder, the titleof the Project - SBUH ACP-New Procedure Suite, and the Project number IFB24/25-078. The Hospital accepts no responsibility for Proposals that may bedelivered by any courier or other messenger service that does not contain all ofthe above-noted information on the outside of a sealed envelope. Facsimile oremail copies of the Proposal will not be accepted.TimeLine: Mandatory Onsite Visit & Bidders Conference: A mandatory site visit/walkthrough and bidders conference will be held on June 13th, 2025, at 10:00 AM at Stony Brook University Hospital Health Science Center Level 3, Lecture Hall 6. Interested bidders must plan to meet at 9:30 am L5 Hospital Main Entrance Lobby Information desk where you will be greeted and then escorted to the Health Science Center Lecture Hall for a Prompt 10:00 am start. Interested bidders must RSVP their intent to attend the scheduled conference to : contact@example.gov  no later than 12:00 noon on June 12th, 2025. Interested bidders will be sent the bid documents including drawings and specifications as requested. It is strongly suggested that contractors include enough travel time to the hospital to include time to park and walk to the meeting location at the Hospital. Vendors must enter the hospital by way of the main entrance, get visitor passes from the information desk, and be ready for a prompt 10:00 AM Start. When applicable, vendors must wear face masks in the Hospital Environment.  Interested Prime contractors must be in attendance in order to submit a bid. It is recommended that interested subcontractors and/or suppliers also attend in order to network and share company information with interested Prime Bidders, however, attendance is optional for subcontractors and suppliers. Interested subcontractors/suppliers can request a copy of the sign in sheet for the names of Prime Contractors who were in attendance, post conference. RFI's (Request for Information - Technical Questions) All Bidders’ questionsmust be submitted in writing, citing the particular IFB page, section, andparagraph number where applicable to contact@example.gov  by June 20th, 2025, 4:00 PM. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the Bidder’s response to this IFB. RFI Responses - Copies of all relevant questions, with official responses, will beprovided in writing to all Bidders who have requested this IFB by June 27th,2025, or as soon thereafter as possible. Only written answers are official. Submission of Bids – Bids must be sealed and submitted in triplicate, one with all original signatures, in accordance with the instructions contained in theInformation for Bidders, this advertisement, Notice to Bidders, and the IFBpackage. Security will be required for each bid in an amount not less than five(5) percent of the Total Bid. Refer to Information for bidders, 7554-06, foradditional information on bid security.Bids, whether mailed or dropped off, must have the following address andinformation stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Omar Santiago 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779. IFB 24/25-078 SBUH HSC ACP-New Procedure Suite Due July 7th, 2025, at 11:00 am. Bid Opening: Proposals will be opened and read aloud on July 7th, 2025, at11:00 AM Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room Estimated Project Start Date: August 7th, 2025 Estimated Project Completion Date: July 7th, 2026 Documentation: The following items must be submitted with an IFB response: 7554-07 Contractor Proposal Bid Bond or other means of security as per Information for Bidders Section 6 Exhibit H- Finance Law 139-I Sexual Harassment Certification Exhibit E (EO 177 Certification) Exhibit L Exhibit N List of Sub-Contractors with the same minimum requirements as Bidder Time and Performance Working plan and schedule as per section 8 of the Information for Bidders Bid Breakdown Sheet (Also referred to as the SOV) Signed IFB cover page MWBE 7557-107 Utilization Plan MWBE 7557-108 EEO Staffing Plan SDVOB 7564-107 Utilization Plan Signed Amendments 7554-20 Bidder’s Certifications Equipment Submittals EO 16 Certification Vendor Responsibility Online Questionnaire Certification completed within thepast 6 months by filing the required CCA-2 online via the VendRep. To enroll inand use the VendRep, see the VendRep Instructions athttp://www.osc.state.ny.us/vendrep/vendor index.htm or go directly to theVendRep online at https://portal.osc.state.ny.us.  To request assistance, contactthe Office of the State Comptroller’s (“OSC”) Help Desk at +1 (555) 000-0000 or +1 (555) 000-0000 or by email at contact@example.gov Minimum Qualifications Required by Prime Contractor and Sub Contractor(s)See section 7 of Information for Bidders Document 7554-06 which is not limitedto but includes the following:A bidder must demonstrate, to the satisfaction of the Hospital, that it hassuccessfully completed three (3) contracts similar in size, scope, and complexityto this contract within the last five (5) years. Each project reference must includea brief description of the project including location, project size, scope, originalbudget estimate, client references with contact numbers, completed budget forthe project, and scheduled/actual completion dates For scope and complexity, similar work is defined as phased construction of healthcare and mechanical systems where expertise is required so that existing patient care areas are left functional and code compliant. Vendor must have experience in safe protection of adjacent areas as to not interfere with daily functionality of facility.  Extensive experience required of phased shutdown work for both mechanical and electrical systems.  Engineering submissions and familiarity with MEP engineering code requirements work, of as further described in the General Requirements, Description of Work  The determination of relevant contract experience in terms of size, scope, and complexity will be at the sole discretion of the Hospital. The above three projects shall be submitted in Attachment A of theProposal (Form 7554-07), “List of Completed Similar ConstructionProjects” (the List). If the List is not provided or is missing information,and/or is found to have erroneous information or information that is nolonger current, a Proposal may be rejected as not responsive. If requestedby the Hospital, the bidder may be permitted to add missing information,modify, and/or explain erroneous information or information that is nolonger current on the List. Modifications and/or explanations of the Listmust be received within 48 hours of receipt of the Hospital’s request. The Prime bidding contractor must provide a list of subcontractors for approval with bid submission. The subcontractor’s qualifications must meet or exceed those of the bidding contractor. All Contractors and Subcontractors are to provide resumes of all site supervisors and Project Managers for review and approval by Stony Brook University Hospital; inclusive of a minimum of 10 years of Healthcare experience in construction. Contractor shall provide a company organization chart with key staff members to be assigned the project from an office to job site staff. The contractor shall provide exceptional team members with company resumes that will directly reference jobs of similar size and scope. NYS Department of Labor RequirementPublic Work Contractor and Subcontractor Registry(NEW MANDATORY REQUIRMENT) Starting December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i.Private projects subject to Article 8 of the Labor Law include those covered byLabor Law Sections 224-a (public subsidy funded projects), 224-d (renewableenergy systems), 224-e (broadband projects), 224-f (climate risk-related andenergy transition projects, and roadway excavations.)The law defines a “contractor” as any entity entering into a contract to performconstruction, demolition, reconstruction, excavation, rehabilitation, repair,installation, renovation, alteration, or custom fabrication. The law defines“subcontractor” as any entity subcontracting with a contractor to performconstruction, demolition, reconstruction, excavation, rehabilitation, repair,installation, renovation, alteration, or custom fabrication, which is subject toArticle 8 of the Labor Law. Contractors are responsible for verifying that anysubcontractors they work with are registered.Contractors need to register before submitting any new bids or commencing newwork on a covered project on or after December 30, 2024. Subcontractors needto register before commencing new work on a covered project on or afterDecember 30, 2024. NYSDOL encourages all contractors and subcontractors toregister as soon as possible to obtain a Certificate of Registration to avoidnegatively impacting a bidding period or project schedule.For more information or to register, please visit:https://dol.ny.gov/public-work-contractor-and-subcontractor -registry-landing  This is a prevailing wage project. NYS Department of Labor has assigned PRCSchedule #2025005019 for this project. Stony Brook Medicine (SBM) is committed to following the Hospital's leadershipmandate to implement sustainable and/or energy-conserving products/buildingmaterials that would be required to achieve a minimum of LEED Silver status.LEED certification may or may not be applied for but the required documentationshould be appropriately available upon the request of SBM.Therefore, procured products shall meet the established sustainable standardsconsistent with their restrictive industries such as Green Guard, FloorScore forflooring products, BIFMA for Business and Institutional Furniture, CertiPUR-USfor products containing foam material, etc. All vendor estimates, proposals, andquotes must be accompanied by the appropriate reference to the respectivecertifying agency.N.Y. State Finance Law §139-l Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January1, 2019, to the State of any public department or agency thereof, wherecompetitive bidding is required by statute, rule, or regulation, for work or servicesperformed or to be performed or goods sold or to be sold, and where otherwiserequired by such public department or agency, shall contain a certification thatthe bidder has and has implemented a written policy addressing sexualharassment prevention in the workplace and provides annual sexual harassmentprevention training to all of its employees. Such policy shall, at a minimum, meetthe requirements of N.Y. State Labor Law §201-g.N.Y. State Labor Law §201-g provides requirements for such policy and trainingand directs the Department of Labor, in consultation with the Division of HumanRights, to create and publish a model sexual harassment prevention guidancedocument, sexual harassment prevention policy and sexual harassment trainingprogram that employers may utilize to meet the requirements of N.Y. State LaborLaw §201-g. The model sexual harassment prevention policy, model sexualharassment training materials, and further guidance for employers can be foundonline at the following URL:https://www.ny.gov/combating-sexual-harassment-workplace/employers.Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate biddercontaining the certification required above shall be deemed to have beenauthorized by the board of directors of such bidder, and such authorization shallbe deemed to include the signing and submission of such bid and the inclusiontherein of such statement as the act and deed of the bidder.If the bidder cannot make the required certification, such bidder shall so stateand shall furnish with the bid a signed statement that sets forth in detail thereasons that the bidder cannot make the certification. After review andconsideration of such statement, SUNY may reject the bid or may decide thatthere are sufficient reasons to accept the bid without such certification.The certification required above can be found on Exhibits E and H which thebidder must submit with this bid.This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law,and in accordance with NYS Lobbying Law 139 requirements, effectiveimmediately this procurement is in a “Restricted Period”. This restricted periodwill be in effect until an award for this product and/or service has been fullyexecuted. Vendors are cautioned that the only permissible contact for thisprocurement is Omar Santiago Hospital Purchasing contact@example.gov  Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. The successful bidder will be required to complete and submit documents related toNYS Finance Law 139 j&k, and Public Officer Law.The successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. If you propose to submit a bid, it must be sent to the address noted and received by the date and time provided in this advertisement. All bidders must demonstrate their ability to meet specified Service DisabledVeteran Owned and Minority/Women Owned Business Participation Goals asstated in this advertisement and submit preliminary MWBE and SDVOBUtilization Plans (forms 7557-107 and 7564-107) with their IFB response. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 20% Women Owned Sub-Contracting Goal: 10% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:07/07/2025 11:00 AM WALK IN PACKAGES WILL BE ACCEPTED BUT MUST BE PROPERLY SEALED AND ADDRESSED AS PER THIS IFB Contract term: 1 year County(ies): Suffolk Location: Stony Brook Business entities awarded an identical or substantially similar procurement contract within the past five years: none