ACSS NexGen Lodging & Conference

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ001316Q000101, is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract. (iii)This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-80, Effective March 2, 2015. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide lodging for approximately 68 funded participants and 2 self-funded guests, Conference Space, Lunch and Refreshment. Please see the attached performance work statement (PWS) for specific requirements. The applicable North American Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels. The business size standard is $32.5 million. (v) The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation. The lodging services provided under the Line Items will support the Africa Center for Strategic Studies (ACSS) Next Generation of African Security Sector Leaders Program. Period of performance: 16 October - 8 November 2015. (vi) DSCA intends to purchase the services under the following Contract Line Item (CLIN): CLIN SERVICE 0001 Sleeping Rooms (1428 funded room night) Additional 42 self-funded room nights - paid individually 0001AA Optional Item - Late Check out 0002 Conference Space: 0002AA Plenary Room (1 room x 22 days) (Requires CAT5 connection) 0002AB Breakout Rooms (5 rooms x 22 days) 0002AC Operations Center (1 room x 22 days) (Requires CAT5 connection, 1 external phone line and 1 fax line) 0002AD Faculty Office (1 room x 22 days) (Requires CAT5 connection) 0002AE Leadership Office (1 room x 22 days) (Requires 1 external phone line) 0002AF Computer Training Lab (1 room x 22 days) (Requires CAT5 connection) 0002AG Registration Room (1 room x 4 days) 0002AH CAT5 Connection (4 rooms x 22 days) 0003 Banquet Requirements 0003AA Working Lunch (15 days x 77 pax) 0003AB Coffee Breaks (27 x 77 pax) 0004 Manpower Reporting 1 Each NSP (Not Separately Priced) Offerors shall complete the table provided in the attached statement of work. NOTE: All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. (vii) The Contractor shall perform the required services at the Contractor's facility. (viii) The Government shall provide a final list of attendees 1 week (7 calendar days) prior to the start of the course. The contractor shall bill the Government for actual rooms utilized versus reserved. (ix)The Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any offer from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding proposals on behalf of the venue whose accommodations and/or facility are being offered. Offers that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any offer which requires the Government to execute an agreement that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offerors facility shall be deemed technically unacceptable and will not be considered for award. (x) Clauses and Provisions. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.212-2 -- Evaluation -- Commercial Items, applies to this acquisition and paragraph below is completed as follows. (xi) A single award will be made to the responsible Offeror whose proposal conforms to the solicitation requirements and presents the lowest price technically acceptable (LPTA) proposal. (xii) Contract award will be made to the lowest evaluated price meeting or exceeding the minimum acceptability standards for the non-cost factors. Proposals will be evaluated on an "acceptable" or "unacceptable" basis. Proposals will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. In order to be considered awardable, there must be an "acceptable" rating in every non-price factor/sub-factor. a. Tradeoffs are not permitted. b. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors. c. Exchanges may occur. d. Non-cost factors: The non-cost factors are Service and Amenities and Past Performance. (xiii) The Contractor shall submit a proposal that meets the requirements of the PWS. The evaluation of this factor will consider the following: Minimum Acceptability Standards: 1. Hotel is located within the Crystal City area and no more than 7 miles from Ft. Lesley J. McNair, 300 5th Avenue, SW, Washington, DC 20319 2. Hotel is within - mile of a metro station, or offers complimentary regular-schedule shuttle service to a metro station throughout the morning and evening. 3. Hotel is within - mile of at least two table-service dining establishments outside the hotel. 4. The facility requires an in-house, full service restaurant and use of fitness center. 5. Each single sleeping room requires a refrigerator and microwave with full bathroom, lockable safe, 6. CAT5 connections in specified conference rooms. 7. Plenary and discussion rooms should be on same floor and/or close proximity with stair access not to exceed one floor above or below. 8. Provide cancellation policy for sleeping rooms, conference space and banquet. Hotel manager should be aware of dietary requirements of participants who cannot have any pork products or alcohol prepared/cooked in foods. (xiv) Past Performance will be reviewed to determine relevancy. After a relevancy determination is made, the performance will be evaluated for acceptability. The evaluation ratings will be acceptable or unacceptable. (xv) Price - The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis for Award. Award will be mad on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptable standards for Technical Capability and Past Performance identified above. (xvi) Invoicing WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted. WAWF Instructions -an interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988. (xvii) THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW OF WAWF DOCUMENTS. CONTRACT NUMBER: To be determined at time of award DUNS CODE: To be determined at time of award ISSUE BY DODAAC: HQ0013 ADMIN BY DODAAC: HQ0013 INSPECT BY DODAAC: HQ0013 ACCEPT BY DODAAC: HQ0013 LOCAL PROCESSING OFFICE DODAAC: HQ0013 PAYMENT OFFICE DODAAC: HQ0347 PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS (xviii) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil). Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. Offerors shall be registered in the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Also in accordance with the clause, all prospective Offerors must be actively registered in the Central Contractor Registration prior to award. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at Http://farsite.hill.af.mil). 52.203-13, Contractor Code of Business Ethics and Conduct 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-4, Notice of Price Evaluation Preference for HubZone Small Business Concerns 52.219-28, Post Award Small Business program Representation 52.222-3, Convict Labor (JUN 2003) 52.222-19, Child Labor-Cooperation with authorities and Remedies (MAR 2012) 52.222-21, Prohibition of Segregated Facilities (FEB 1999) 52.222-26, Equal Opportunity (MAR 2007) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7404(g)) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009) (41 U.S.C. 351, et seq.) 52.223-18, Contractor Policy to Ban Text Messaging while Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-18, Availability of Funds (Apr 1984) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-39, Unenforceability of Unauthorized Obligations 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.246-4, Inspection of Services - Fixed Price 52.249-1, Termination for the Convenience of the Government (Fixed Price) (Short Form) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7003, Control of Government Personnel Work Product 252,204-7004, Alternate A System for Award Management 252.204-7012, Safeguarding of Unclassified Controlled Technical Information 225.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items 252.225-7001, Buy American Act and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7012, Preference for Certain Domestic Commodities; Gratuities 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.243-7001, Pricing of Contract Modifications 252.243-7002, Request for Equitable Adjustment 252.247-7023, Transportation of Supplies by Sea. (xv) Offers shall be submitted by 27 August 2015, no later than 10:00am EST. Offers shall be submitted via email to petra.mcpherson@dsca.mil with the subject line "HQ001316Q000101 ACSS NexGen." Facsimile submission will not be accepted. Further details regarding this requirement can be found in the attached Performance Work Statement (PWS).