Administrative Hearing Officer

The contract involves providing Administrative Hearing Officer services for the City of San Bernardino to adjudicate violations of the Municipal Code through fair and impartial hearings. The Hearing Officer will act as both the Administrative Hearing Officer and the Administrative Law Officer, hearing appeals related to administrative citations and civil penalties, including cases involving property maintenance violations and more egregious infractions under the City's Administrative Citation Process. The role requires conducting hearings, considering testimony, issuing final orders, and imposing fines or other sanctions, all in accordance with due process and applicable laws. The scope emphasizes impartiality, adherence to legal standards, and the ability to determine fines, set timelines, and make case-specific decisions to ensure effective enforcement and resolution of violations. The solicitation, identified as RFP F-25-1040, was issued on October 2, 2025, with proposals due by December 2, 2025. It targets firms registered under NAICS code 541110 and is structured as a competitive procurement with a contract size estimated between 50,000 and 150,000 dollars. The process requires proposers to submit detailed technical and fee proposals via an online portal, including certifications, insurance documentation, and compliance with California wage laws and licensing requirements. Evaluation factors prioritize proposal content, fee, experience, team qualifications, and conformance, with a balanced emphasis on technical merit and cost, aiming to select the firm best suited to deliver professional, unbiased administrative hearing services. Supporting documents include detailed scopes of work, professional services agreement templates, and forms for Disadvantaged Business Enterprise (DBE) participation, which mandate reporting and certification of efforts to meet diversity goals. The procurement emphasizes key personnel qualifications, conflict of interest disclosures, insurance coverage, and adherence to strict submission guidelines. While the documents outline comprehensive administrative, compliance, and performance criteria, they do not specify federal contract clauses, packaging, marking standards, or detailed contract administration procedures. Overall, the contract aims to establish a qualified, experienced provider capable of conducting fair hearings, ensuring due process, and supporting the City’s enforcement and administrative functions efficiently and equitably.