Admission, Review and Dismissal (ARD) Committee Facilitator

The Texas Juvenile Justice Department is seeking proposals from qualified service providers to facilitate Admission, Review, and Dismissal (ARD) meetings for students in juvenile correctional facilities, supporting compliance with special education laws and regulations. The contract, anticipated to start September 1, 2025, with a three-year base period and two optional renewal years, requires facilitators to conduct ARD meetings, review student records, develop and maintain Individual Education Programs (IEPs), and ensure timely documentation through TJJD’s online tracking system. The scope emphasizes collaboration with internal staff, adherence to federal and state special education statutes, and strict data security protocols, including completing required training and signing confidentiality and data use agreements. Services are to be performed primarily at TJJD facilities, including Ron Jackson and Mart State Juvenile Correctional Facilities, with scheduled deliverables due within five school days post-meeting. The procurement process is based on a best value evaluation, with proposals scored across multiple criteria: knowledge and skills (30%), timeliness (25%), qualifications and experience (20%), flexibility (15%), and price (10%). Respondents must submit comprehensive, organized proposals in specified tabs, including forms such as the Price Form, HUB Subcontracting Plan, and certifications regarding federal restrictions and data security. The department emphasizes strict adherence to submission deadlines—August 15, 2025—and format requirements, with proposals accepted solely via email in PDF format. The contract incorporates numerous state statutes and clauses, including compliance with the Americans with Disabilities Act, child support certifications, and prohibitions on certain foreign ownership, but does not specify federal FAR clauses. Additionally, the contract mandates secure handling and labeling of sensitive information, requiring encryption and proper marking of electronic media, but does not specify physical packaging standards or MIL-STD markings. Overall, the agreement emphasizes compliance, confidentiality, and quality service delivery tailored to the sensitive environment of juvenile justice and special education.