AFHRA Film Scanner

The Air Force Historical Research Agency is seeking information on a complete, turnkey motion picture film scanning system to digitize its irreplaceable collection of analog film assets to the highest archival standards. This request, identified as RFIAFHRA060426, is a sources-sought notice issued by the 42d Contracting Squadron at Maxwell AFB, Alabama, and is not a solicitation for contract award but a market research effort to gauge industry capabilities. The system must deliver 6.5K native resolution with 16-bit HDR image capture in a single pass, using sprocket-less, continuous-motion film transport with automatic splice recovery and optical perforation-based frame stability to prevent mechanical damage. It must support 8mm, Super 8mm, 16mm, and 35mm film formats, simultaneously capture optical and magnetic audio, and generate output files in uncompressed DPX, Apple ProRes 4444/422 HQ, and WAV/BWF formats. All components must be brand new, with no refurbished equipment permitted, and must include full on-site installation, two days of comprehensive training for government personnel, and a minimum one-year original equipment manufacturer warranty. Delivery and installation are required at Building 1405, Room 161, Maxwell AFB, Alabama, with access to a loading dock on the first floor. Responses must be submitted electronically via email by 1:00 p.m. Central Standard Time on June 12, 2026, and should include general company information, a detailed description of capabilities addressing the technical specifications outlined in the Draft Statement of Requirements, and supporting documentation such as product sheets or bills of materials. Respondents are asked to indicate their business size and socioeconomic status, including whether they qualify as small, 8(a), woman-owned, HUBZone, or service-disabled veteran-owned small businesses, but no UEI, CAGE, or SAM registration is required at this stage. No formal contract clauses, pricing data, delivery schedules, or evaluation criteria are included, as this phase is purely informational. The contracting office, located in Montgomery, Alabama under FA3300, has designated Malik Bacon and Jeremy Kersey as primary points of contact for submissions, with Grady Simpson serving as the technical liaison. The ultimate goal is to preserve decades of historically significant Air Force film through high-fidelity digital conversion, ensuring long-term accessibility for researchers and future generations while setting a benchmark for archival digitization within the Department