AFIT Gas Line Distribution and Exhaust Safety Upgrade

11 September 2026

Pictures taken at the Site Visit on 09 September 2026 have been posted under attachments. "Site Visit Pictures"

Q&A Document posted under attachments. "AFIT COAL - Questions and Answers"

An updated Statement of Work (SOW) has been posted under attachments. "Attachment 5 - Statement of Work (SOW)(CAO 11Sep26)"

Quotes due date has been extended. Quotes now due Thursday, 17 September 2026 at 12:00 PM EDT. Questions due Tuesday, 15 September 2026 at 12:00 PM EDT.

Key Changes of Note: Delivery updated from lead time 18 weeks to delivery on or before 1 February 2027. Based on Q&A, requirements sizing of exhausts updated from 6" to 4". Duct damper requirements removed. Clarified temperature requirements for exhausts. Design and installation of ports for exhaust stacks removed. Added Attachment 1 at the end of SOW with pressure PSI and flowrate information on fuels and oxidizers. 

If there are any questions, please reach out via email at arlyn.argueta.1@us.af.mil and claire.hess@us.af.mil. 

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02 September 2026

Solicitation document was amended. Quotes due 11 September 2026 at 12:00 PM EDT instead of 10 September 2026 at 03:00 PM EDT.

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** OPTIONAL **Site Visit

Date of visit:  Wednesday, 09 September 2026 at 09:00 AM EDT

Location:  Air Force Institute of Technology (AFIT) Building 640, 2950 Hobson Way, Beavercreek Township, OH 45324

Sign-Up Due:  Thursday, 03 September 2026 at 12:00 PM EDT

Description: We will be hosting a site visit for this requirement. If you would like to attend, please send the required information listed below by 12 PM on Thursday, September 3 to 2d Lt Arlyn Argueta (arlyn.argueta.1@us.af.mil) and Claire Hess (claire.hess@us.af.mil). Once received, we will submit your information to Security Forces to secure you a visitor pass. You will be required to pick up your pass on the day of the site visit in Area A prior to arriving at Building 640 in Area B. Further instructions and details to be provided upon sign-up.

Information Required to Submit:

1. First and Last Name (exactly as it appears on driver’s license)
2. REAL ID-compliant Driver’s License or State ID number/State of Issuance OR US Passport Number
3. Phone Number (for coordination on day of)

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Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45323

Date: 31 August 2026

Title: AFIT Gas Line Distribution and Exhaust Safety Upgrade

Request for Quote (RFQ) / Solicitation Number: FA860126Q0140

Quotes Due: 11 September 2026 at 12:00 PM EDT

Contact Point(s): Arlyn Argueta, Contract Specialist; arlyn.argueta.1@us.af.mil

Contact Point(s): Claire Hess, Contracting Officer; claire.hess@us.af.mil

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA860126Q0140 is issued as a request for quotation (RFQ) for a gas line distribution and exhaust safety upgrade for the Air Force Institute of Technology (AFIT).

This acquisition is under NAICS code 332911 – Industrial Valve Manufacturing. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: An award, if any, will be made LPTA ie, to the lowest price Offeror who submits a proposal that:

1. Conforms to the requirements of the combined synopsis/solicitation.

2. Receives a rating of “Acceptable” on the Technical Capability evaluation factor.

3. Contains the lowest evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

This requirement is for a gas line distribution and exhaust safety upgrade for AFIT in accordance with the Statement of Work (SOW).

2. Period of Performance:

The delivery is required within 18 weeks after receipt of order (ARO) to Wright Patterson AFB, Ohio.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE 1: In accordance with R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

NOTE 2: In accordance with R-DFARS 252.204-7021 and R-DFARS 252.204-7025, a CMMC Level 1 assessment is the mandatory minimum requirement for all offerors bidding with the Department of War. Under CMMC Level 1, all offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.240-93(b)(1). Once your organization has confirmed its compliance with these 15 requirements, you must enter this self-certification into the Supplier Performance Risk System (SPRS) module within PIEE (https://piee.eb.mil). Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record. You must verify the CMMC Level required for this award by checking the provisions and clauses within the solicitation.

4. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at arlyn.argueta.1@us.af.mil and Contracting Officer at claire.hess@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 11 September 2026 at 12:00 PM EDT. Questions are due by 08 September 2026 at 12:00 PM EDT. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860126Q0140, AFIT Gas Distro & Exhaust” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

5. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

6. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

List of Attachments:

1. Statement of Work
2. Brand Name Justification
3. CLIN Structure
4. Required Information Sheet
5. Solicitation

REQUIRED INFORMATION SHEET:

(All vendors must complete and return this sheet with quote submission.)

Shipping/transportation will be FOB: Destination

Manufacturers End Product Country of Origin (Supplies Only):______________________

Payment Terms: ________________________   Delivery Date: ________________________

Company Name (as registered in SAM): ___________________________________________

UEI: _____________________________ CAGE: ____________________________________

CMMC Unique Identifier (UID): ________________________________________________

POC: _________________________________ Telephone: _____________________________

E-Mail: ________________________________

Warranty Information: _________________________________________________________