Aggregate ABC Material Supply and Delivery for Alexander County Maintenance

The contract involves establishing a term agreement for the supply and delivery of Aggregate ABC material to the North Carolina Department of Transportation's Alexander County Maintenance facility, with an estimated total of 10,000 tons to be delivered as needed over a one-year period. The procurement is conducted through a formal Invitation for Bid process, with bids due electronically by October 15, 2025. The contract is agency-specific and governed by North Carolina’s general terms, administrative codes, and specific attachments, rather than federal FAR clauses. Bidders must be registered in the North Carolina Electronic Vendor Portal and submit a comprehensive bid package that includes a detailed pricing form, certifications of financial stability, and various vendor information forms, including HUB participation and source verification. The awarded vendor will be responsible for delivering aggregate that meets NCDOT specifications, primarily to the Alexander County Maintenance location, with deliveries scheduled Monday through Friday during business hours, and completion expected within 20 days of order receipt. The evaluation process emphasizes the lowest responsive bid that meets all technical and administrative requirements, with price being the primary factor. The contract includes provisions for modifications, confidentiality, and performance outside the U.S., requiring vendors to disclose worker locations and designate a contract manager. Payment will be made after delivery and acceptance, with invoices submitted to the specified address and containing detailed line-item information. The contract also emphasizes diversity participation goals, requiring vendors to complete forms related to HUB status and certify compliance with applicable laws, including E-Verify. Special clauses address performance standards, quality assurance, and the need for timely delivery, while also allowing for potential contract modifications and emphasizing continuous improvement. Overall, the agreement is structured to ensure the timely, compliant, and cost-effective delivery of aggregate materials tailored to the needs of NCDOT’s maintenance operations in Alexander County.