AI Clinical Note Writing Solution

Weber Human Services is seeking an AI note writing solution to assist behavioral health clinicians in generating accurate client progress notes, treatment plans, and summaries. The intent is to establish a one-year contract with an option to extend for up to three years. To be eligible, proposals must strictly adhere to a budget cap of $55,000 per year for 100 users and must be fully compliant with HIPAA and 42 CFR privacy regulations. Additionally, the vendor must guarantee that WHS data will not be used to train the AI model and must commit to a Business Associate Agreement or Qualified Service Organization Agreement. The selection process utilizes a weighted scoring system focusing on five key areas: behavioral health documentation quality (30%), ease of use and clinician workflow (25%), EHR integration and technical fit (15%), implementation and vendor support (15%), and overall cost and value (15%). Key deliverables include a detailed implementation plan and a limited pilot program to measure note quality and clinician satisfaction. The solution must allow for the efficient transfer of notes into the existing EHR via copy-paste or export and should ideally generate draft notes in under two minutes.