AI/GenAI Use Disclosure & Impact Assessment

The contract requires detailed documentation and ongoing reporting of all artificial intelligence and generative AI usage within content creation, design, and production processes, with a strong emphasis on transparency regarding subcontractor involvement and strict adherence to data privacy regulations. All entities engaged under this subcontract must track and disclose how AI tools are applied at every stage of work, ensuring that any third-party contributions are fully identified and compliant with privacy standards, including how data is collected, stored, processed, and protected throughout the lifecycle of the project. Continuous reporting mechanisms must be established to maintain accountability and enable review by the contracting authority. The contract is issued under the NAICS code 541990 for other professional, scientific, and technical services by the Massachusetts Maritime Academy through its Massachusetts office, with performance based at Academy Drive in Buzzards Bay, Massachusetts, 02532. Submissions are due by July 10, 2026, and the award will support a subcontract arrangement aimed at enhancing responsible AI integration in operational workflows. While specific point of contact details are not provided, responses must align with the agency’s expectations for ethical AI use, data governance, and full traceability of AI-driven outputs to ensure regulatory compliance and public accountability.