Air Ducts and Handlers Cleaning

Air Ducts and Handlers Cleaning for Bldg. #6420 BRAND NAME OR EQUAL (The quote shall be effective for 30 days after submission of quote) The vendor shall respond to this RFQ via email to: TSgt Christopher Smith, E-mail: christopher.smith.110@us.af.mil, phone: (210) 671-1767, no later than 10:00 a.m. Central Standard Time, 26 August 2014 - Tuesday (or sooner) in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made by the Contracting Officer that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. (Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussions.) ITEM DESCRIPTION QTY Unit Unit Price Extended Amount 0001 Remove, clean and reinstall 145 supply registers, clean all flex ducts using a hepa-vac, compressed air and air whip system. Clean all clean out by hand using hepa-vacuum cleaners. Seal all fiberboard/sheet metal ducts by cutting into them and openings with screws and metal plates (for sheet metal ducts) tape and duct sealer. Clean 2 A.H.U: including coils, blowers, drip pan, drain line and clean all interior. All work stations to be covered with plastic during the cleaning process. 1 Lot tiny_mce_marker________ tiny_mce_marker___________ TOTAL COST tiny_mce_marker_________ Please provide the information below: FOB (Select) 0 Destination 0 Origin Shipping Cost Included? 0 Yes 0 No Pricing Quoted: 0 GSA Pricing Only. 0 Includes Open Market prices. Payment Terms Delivery Date Company Name: DUNS # Required Cage Code Number: POC: Telephone # E-Mail Address: Tax ID#: GSA Number: Warranty Information: Do you have the capacity to invoice electronically (invoicing through WAWF)? Special Notes and Instructions: 1. This is a notice that this order is a total set-aside for small business. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award. The NAICS Code is 561790, and the size is $7.5M. 2. Basis for Award: 502d CONS/JBKAE will issue a purchase order to the vendor who is determined to offer the best value to the Government. 3. Best Value Determination: The technically acceptable, lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description. If the lowest priced submission does not meet the technical criteria described in the solicited item description, the government reserves the right to evaluate the next lowest priced submissions until it has determined a technically acceptable submission. The evaluation will stop at the point when the government determines an offeror to be technically acceptable with the lowest evaluated price, because that offer will represent the best value. Contingent upon a determination of contractor responsibility, award will be made to that offeror without further evaluation of other offers. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes. 4. Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest. 5. Mandatory Registrations: To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information. 6. Site Visit: Will be conducted at Bldg. #6420; located at 1618 Truemper St, JBSA-Lackland, TX, 78236 on Wednesday, 20 August 2014 @ 2:00 p.m. CST. Contact Mr. David Cranek at (210) 671-9393 or david.cranek@us.af.mil for coordination for base access. Attached is a base map for reference. Short Term Passes - Contractor will submit an email to the CA for all employees (prime, subcontractors and suppliers) needing access to the installation, as follows: Email Subject Line: Do it Right, Inc (All Employee's last names), Pass Request for F2MTLE4142A001 Auditorium Equipment Email information /format (for each employee): NAME: Smith, John A. Jr. (official name on driver license - no nick names) DOB: 08/24/1977 (mm/dd/yyyy) DRIVER LICENSE NO & STATE ISSUED: 1234567, TX PASS DATES: 05 Oct 14 - 9 Nov 15 TIMES: 0730 - 1630 (Mon - Fri) (must have CO approval to work outside normal duty hours/days) COMPANY: Do it Right, Inc (Company name whom the employee works for) PURPOSE: Site Visit CONTRACT NO: FA3047-11-C-0021 CONTRACT EXPIRATION DATE: 10 Jul 11 (NTP completion date) 7. Brand Name Or Equal: Is acceptable. 8. Delivery/Assembly: See attached Statement of Work (SOW) for details on delivery/installation. 9. Site Maintenance: Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift. 10. Completion of Work: The Contractor shall ensure that work for this project is performed in accordance with the criteria herein, and that all items/products in the description shall be fully operational at the completion of work for this project. 11. Salient characteristics: See item description and Statement of Work (SOW). 12. The following FAR/DFARS provisions and clauses are applicable to this solicitation: (For full text references, go to www.arnet.gov or http://farsite.hill.af.mil.) 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52-219-6 Notice of Small Business Set-Aside 52.219-13 Notice of Set-Aside of Orders 52.219-28 Post-Award Small Business Program Representation 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A 252.232-7003 Electronic Submission of Payment Requests 252.232-7006 Wide Area Work Flow Payment Instructions 5352.201-9101 OMBUDSMAN (NOV 2012) ADDENDUM TO 52.212-4 (SEP 13) Paragraph (c) of Clause 52.212-4 is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government. (End of clause) FORMER AETC CLAUSES (LACKLAND 0009) (FEB 11) Smoking in AETC Facilities Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, and its AETC Supplement 1, outline the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas. Lackland Air Force Base Traffic Code All applicable Traffic Codes will be enforced and apply to all personnel operating vehicles on Lackland Air Force Base (LAFB). They are extracted from LAFB Instruction 31-204. For a complete listing of all LAFB Traffic Codes and all other applicable traffic policies and procedures, please contact the Contracting Office for a copy of LAFB Instruction 31-204. Cell Phone Usage Contractors are advised that LAFB Instruction 31-204 prohibits cellular telephone usage when approaching and entering any installation entry gate, or exiting of Lackland AFB. Cell phone usage by drivers on LAFB is prohibited in moving vehicles unless used with a hands-free device. The 802nd Security Forces Squadron (SFS) is strictly enforcing this regulation. Those found in violation of this regulation are subject to be ticketed. Base Fire Prevention Program The contractor will be required to comply with the applicable Fire Prevention Program, for LAFB the applicable directive is LAFB Instruction 32-2001, dated 20 Feb 04. Contact the Contracting Office for a copy of Lackland AFB Instruction 32-2001. (End of clause) SECURITY REQUIREMENTS FOR UNCLASSIFIED SOLICITATIONS AND CONTRACTS (LACKLAND 0010) (FEB 11) 1. Base Entry and Vehicle Control Requirements. Contractor shall comply with AFFARS Clause 5352.242-9000, "Contractor access to Air Force installations" which is hereby incorporated by reference if not otherwise included. Contractor personnel shall comply with all on-base traffic laws. Background investigations will be conducted by the government at no additional cost to the contractor on all contractor personnel prior to issuance of any base pass. 2. Government Computer Access Requirements. If this contract requires contractor personnel to have access to government computers, contractor personnel requiring access to government computers shall successfully complete, a National Agency Check with Inquiries (NACI) request, before obtaining access to the computer. These investigations shall be submitted by the government at no additional cost to the contractor. All contractor employees affected by this requirement must have completed an acceptable submission that complies with all directions for completion of the investigation request through the government security office within 30 calendar days of Contract Award or Notice of Award. To begin this process, all affected contractor employees must complete within 15 calendar days after Contract Award or Notice of Award Standard Form 85P worksheet that can be downloaded from http://www.opm.gov/forms/pdf_fill/SF85P.pdf . The contractor shall notify the Quality Assurance Evaluator or Government Inspector when the worksheet is complete. The affected employee will then be scheduled by the government for two or more appointments to complete the security package. If at any point after submission of the security worksheet, disqualifying information is discovered or developed, the government reserves the right to deny computer access. In this instance the Contracting Officer will notify the contractor of the denial. That individual will no longer be allowed to perform duties requiring computer access. After submission of the complete security package through the security office and completion of an adjudicated NACI, contractor employees may obtain their "Common Access Card" (CAC) for the duration of their contract, unless disqualifying information is subsequently discovered. In this instance access will be revoked. The NACI adjudication process normally takes 2 to 5 months after submission of the package. Contractor shall comply with AFFARS Clause 5352.242-9001 Common Access Cards (CACs) for Contractor Personnel which is hereby incorporated by reference if not otherwise included. The contractor shall comply with DODD 5200.08R Physical Security Program, (Chapter 3, Section C.3) requirements. 3. Installation Access. Criminal History Check will be conducted on all prime/subcontractor employees requiring base access. The contractor shall provide the Contracting Officer and the Information Protection Office a current list of employees needing access within 3 working days after receiving award or Notice of Award. The list shall include employee's name, date of birth, state driver's license/state ID number and state of issue. Notifications of contractor employee additions and deletions shall be provided with the same information listed above and within 3 working days. Within 10 business days after receipt of the list the Government will notify the Contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter. This process will be repeated at the exercise of any option period. 4. Government Data. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, Air Force Manual (AFMAN) 33-363, Management of Records, and the Air Force Records Disposition Schedule (AF RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm 5. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations and Volume-2, Protective Service Matters and AFI 31-401 (Chapter 8). Contractor shall report to Security Forces any information or circumstances which may pose a threat to DOD or contractor personnel, resources, or DOD information. 6. Freedom of Information. The contractor shall not respond to any Freedom of Information Act request or release any information in response to a Freedom of Information request. Any request for information received by the contractor under the Freedom of Information Act will be referred to the Contracting Officer. 7. Physical Security. The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. 8. Key Control. The contractor shall safeguard all keys issued by the government and ensure they are used only by authorized contractor personnel. The contractor shall not duplicate issued keys and shall report lost keys to the contracting officer immediately. The contractor will be charged for lost keys, re-keying, and lock replacement as applicable. 9. Additional Security Requirements. NACI's will be IAW Homeland Security Presidential Directive 12 (HSPD-12). If this contract requires access to classified materials the contractor shall comply with DOD 5200.1-R, AFI 31-401, AFI 33-201, Volume 1, and Volume 2 (COMSEC) , AFSSI 7700 (Emission Security), AFSSI 8502, (Organizational Computer Security), and AFPD 16-14, (Information Protection), and Operations Security (OPSEC) Instructions. 10. Unescorted Entry to Restricted/Controlled Areas. If this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DOD 5200.2-R, Appendix 1, and AFI 31-501, Personnel Security Program Management (Paragraph 3.24). If the performance of this contract requires unescorted entry to a restricted/controlled area, personnel must have a favorably adjudicated NACI investigation. All contractor employees affected by this requirement must have completed an acceptable submission that complies with all directions for completion, of the investigation request through the government security office within 30 calendar days of Contract Award or Notice of Award. To begin this process, all affected contractor employees must complete within 15 calendar days after Contract Award or Notice of Award Standard Form 85P worksheet that can be downloaded from http://www.opm.gov/forms/pdf_fill/SF85P.pdf . The contractor shall notify the Quality Assurance Evaluator or Government Inspector when the worksheet is complete. The affected employee will then be scheduled by the government for two or more appointments to complete the security package. If at any point after submission of the security worksheet, disqualifying information is discovered or developed, the government reserves the right to deny entry to restricted/controlled areas. In this instance the Contracting Officer will notify the contractor of the denial. That individual will not be allowed to perform duties requiring access to restricted/controlled areas. Upon receipt of a favorable investigation results and authorization by the appropriate commander, the contractor member will receive appropriate entry credentials for access to restricted/controlled areas, unless disqualifying information is subsequently discovered. In this instance access will be revoked. The NACI adjudication process normally takes 2 to 5 months after submission of the package. 11. Credentials Turn-In. Upon completion of performance, termination of the contract or termination of performance on this contract by any individual for any reason, the contractor shall turn in all CAC Cards, Base Identification Passes, Restricted Area Badges, and any other documents issued by the government to the Issuing office, Quality Assurance Evaluator, or Project Manager. 12. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Lackland AFB. (End of Clause) CONTRACTOR PERSONNEL CONDUCT (LACKLAND 0013) (FEB 11) The contractor will ensure that its employees conduct themselves in a professional manner while on the installation and refrain from disruptive, offensive, or otherwise improper behavior that undermines order and discipline. The contracting officer may direct the contractor to remove from performance of this contract on this installation any contractor employee engaging in such misconduct. CONTRACT WORK HOURS (LACKLAND 0014) (MAY 2011) 1. The contractor shall provide service on the dates and at the times specified in the contract. Any deviation to these dates and times will be only as authorized by the Contracting Officer. Contract performance requirements are governed by the contract. Contractor personnel shall take their direction concerning their duty status and hours of performance from their contractor management chain and not from government personnel. 2. The contractor is advised that special activities including but not limited to commander's calls, sports days, employee quality of life meetings, late reporting, staggered reporting times, early release, down-days (goal days), physical fitness time, office picnics, and holiday parties are for government personnel only and do not apply to the contractor employees unless expressly stated otherwise in the contract. If any special activity occurs, the contractor will continue to perform contract requirements unless expressly excused by the contracting officer. In the event that the contracting officer excuses performance, the contractor understands that its employees' participation in such event will not be at government expense. The contractor is further advised that any special time off granted by the president or other competent authority is for government personnel only and does not apply to the contractor employees. 3. If the contractor is prevented from performing due to acts beyond the contractor's control including emergency base closure the standards in clause 52.212-4(f) and or 52.249-8/9/10 as appropriate will be applied to determine if the non-performance is excusable. In the event of an emergency base closure due to weather or other contingency situation the contracting officer will notify the contractor of any changes in performance requirements. The Contractor shall be responsible for instructing contractor personnel concerning their duty status. Under no circumstances will the contractor be paid for supplies or services not delivered. 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Nov 2012) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)